Personal/Executive Assistant

4 weeks ago

Dallas, United States The CAR Group Full time

Location: Dallas, TX (Onsite) | Type: Full time


The Personal / Executive Assistant empowers the CEO, CFO, and GC to optimize their performance with exemplary organizational prowess, meticulous coordination of priorities, astute attention to detail, and proficient project management. Serving as an invaluable pillar of support to the executive leadership team, this role entails a diverse array of duties. From insightful data analysis to adept project management, meticulous record-keeping, and seamless secretarial services, every task is geared towards fostering the seamless functioning of the organization.


This role demands an individual with a high level of professionalism, adaptability, and the ability to anticipate and meet the unique needs of the executive leadership team.

Responsibilities


  • Perform secretarial and record-keeping duties to maintain accurate and consistent records.
  • Liasing with different teams in the automobile business and family office.
  • Draft correspondence, such as emails and letters.
  • Take notes during meetings and share with attendees.
  • Schedule meetings and manage calendars.
  • Assist with daily time management.
  • Coordinate events and speaking engagements for the CEO.
  • Coordinate lunches and engagements.
  • Extensive travel coordination, including flights, accommodation and ground transportation.
  • Expense management and rewards membership management for optimum usage.
  • Take lead on project management, as directed, to help organization deliver concrete. improvements to operations on time and as specified.
  • Structure communication and correspondence between the CEO and his team, operational managers, and enterprise vendors to save executive time, clarify message and ensure it is widely received.
  • Manage the office economy, including supplies, to increase executive productivity and comfort at reasonable cost.
  • Coordinate communication by dispatching including mail, packages, fax, email, and phone calls to aid executives in prioritizing incoming data.
  • Run errands, as requested.
  • Special project coordination and management.
  • Transcribe notes and letters.


Key Qualifications:


  • Bachelor’s degree in Business Administration, Management, or a related field.
  • Proven experience in an executive support role, preferably in a similar high-level capacity.
  • Exceptional organizational and multitasking skills.
  • Strong proficiency in data analysis and presentation.
  • Excellent communication and interpersonal skills.
  • Adept in project management and working in a fast-paced environment.
  • Proficiency in office management, document preparation, and legal compliance.
  • Demonstrated ability to enhance productivity and optimize resources.
  • Knowledge of corporate governance and compliance practices.


Apply here or email your resume directly to jade.atwood@normreeves.com

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