Procurement Coordinator

2 days ago

Camden, United States United States Cold Storage, Inc. Full time

Who We Are: USCS is driven to advance, innovate and serve companies seeking the best service, facilities, and logistics in the cold chain. We are employee focused, an equal employment opportunity employer and would love to have you join our team.

The Job Details:

  • Review and issue purchase orders for the entire organization.
  • Maintain accurate buying templates for major vendors.
  • Research matching issues to ensure timely payment of our vendors.
  • Check line items on purchase orders for correct GL account coding.
  • Obtain and file order confirmations from vendors.
  • Maintain relationships with key vendors to ensure accurate invoicing.
  • Follow up with requesters periodically to ensure all receipts are being entered timely.
  • Assist in the month end close process by closing of the PO & IC modules in Infor Lawson.
  • Assist with rollout of purchase order system across the organization.
  • Run monthly accruals for good received but not yet invoiced.
  • Work with the AP department to follow-up with requesters and vendors for the RNI report.
  • Validate purchase order lines against approved quotes and work through discrepancies with the requesters.
  • Research and manage the life cycle of the purchase orders.
  • Obtain proper approvals for PO adjustments.
  • Work with vendors to address recurring issues with PO to invoice discrepancies.


The Job Specifics:

  • Camden, Accounting & Finance and Work Hours: M-F 9:00a-5:30p
  • Reports To: Brian Murphy
  • Travel Amount: Minimal
  • Job Type, EEO, and Job Code: Full-Time, Exempt


What We Are Looking For:

Education

  • Bachelor’s Degree preferred

Experience

  • Ability working with many departments throughout an organization.
  • Lawson SCM experience preferred.
  • Experienced in MS Office suite.
  • Attention to detail and ability to work within accounting guidelines.
  • An appetite to learn and continuously improve own personal development/ skills and business knowledge.
  • Strong written and oral communication skills.

Other Abilities You Will Need to Have: The physical demands described below are representative of those required of an individual performing the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

  • Good arithmetic, reading, and typing skills.
  • Sit and/or stand for extended periods of time.
  • Be able to see, speak and hear.
  • Ability to work overtime as needed.
  • May require physical effort associated with using the computer to access information, or occasional standing, walking, lifting needed to carry out everyday activities.
  • Understand and follow verbal instruction, written instruction, and company policies.
  • A self-starter that can work independently and coordinate with others.
  • Always follow safety procedures.
  • Ability to manage stress and productivity guidelines.

The Standard Details:

  • Always maintain a professional manner in appearance and communications.
  • Participate in staff and/or customer meetings if required.
  • Initiate action to prevent the occurrence of any non-conformities relating to product, process, and quality systems.
  • Identify and record any issues relating to product, processes and/or quality.
  • Initiate, recommend, or provide solutions through appropriate channels.
  • Verify the implementation of solutions.
  • Always follow posted security procedures while in the building.
  • Participate in Safety and Educational Training.

What’s In It For You:

A great company with great people. Full-time employees not under contract are offered: 401K and Educational Assistance after 1 year; If elected, Blue Cross Blue Shield after 30 days of service; Company Life Insurance; and a bunch of other great perks.

Things We Need To Mention:

  • The above job description may not include all tasks necessary to complete the job.
  • Job functions may vary based on area of operation. The job description is a listing of the most common tasks the associate will be required to perform in that job area.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

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