Purchasing Agent

1 month ago

Concord, United States Quan Services, Inc. Full time

The Purchasing Agent will work closely with the Purchasing Manager to ensure efficient material tracking, and cost management for the Quan Business operation. Responsibilities include developing material tracking systems for Field Staff, supporting Warehouse staff with process direction and special material allocations, and ensuring accurate cost updates. Additional duties involve developing a bid process, managing bulk buy opportunities, and collaborating with Estimating and Warehouse operations to enhance business efficiencies and reduce material costs.

SUPERVISORY RESPONSIBILITIES

  • None

ESSENTIAL JOB FUNCTIONS

  • Utilize the WMS and Sage software systems to manage a Bid Right cost system, including handling multiple costs within SAGE based on Builder Agreements.
  • Track and achieve model home discount material for customers, ensuring Quan purchases materials to maximize profitability.
  • Develop and write a Quan Purchasing and SOP process handbook for efficient long-term operations.
  • Create profitable purchasing strategies with Suppliers and Manufacturing reps, maintaining Supplier and Manufacturer matrices for Best Value purchase practices.
  • Coordinate Milwaukee/Tool Event Purchases and support HR with Labor Deduction tracking.
  • Collaborate with the Estimating Manager to update cost changes, ensuring alignment with SAGE Software system pricing.
  • Maintain confidentiality of company information and demonstrate strong analytical skills for evaluating value-add partnerships.
  • Authorize payments, maintain receipts, records, and cost history, and locate additional suppliers, researching goods, services, and materials.
  • Reconcile invoices to purchase orders, validate price variances, and process stock purchase orders, including replacements and damaged parts.
  • Track and report material backorders, complete ad hoc reporting, and data entry to support cost management.
  • Work closely with Field Management and scheduling to verify tub handling, POs, and material delivery.
  • Evaluate supply chain issues, develop alternative product selections, and leverage partnerships to reduce risk.
  • Prepare and present reports to higher management, oversee tub damage and return processes, and work closely with warehouse and production staff.
  • Report stock levels, supplier, and material issues to the Purchasing Manager, resolve stock transit problems, and track/confirm direct jobsite deliveries.
  • Communicate with Purchasing regarding new part numbers, product availability, and pricing changes.
  • Other duties as assigned.

STANDARDS OF PERFORMANCE

  • Demonstrate informative and professional assistance when working with customers, vendors, and team members.
  • Act independently and create new approaches to problems.
  • Maintain initiative to preserve the flow of work and work under stress with commitment to deadlines.
  • Sustain interpersonal relationships that encourage openness, candor, and trust, both internally and externally.
  • Maintain company information and supplier costs in a confidential manner.
  • Attend work regularly and on time with minimal tardiness and absences, adhering to company policies and procedures regarding absences and tardiness. Provide adequate notice to higher management for vacation time and time-off requests.
  • Embrace and promote change in a growing company.
  • Efficiently manage multiple tasks and work accurately and independently.
  • Exhibit excellent written and verbal communication skills.
  • Learn new methods and systems required to adapt to changes in the work environment.
  • Be accurate, organized, and detail-oriented with exceptional follow-up skills.
  • Demonstrate strong phone etiquette.

MENTAL AND PHYSICAL REQUIREMENTS

  • Must be able to remain in a stationary position 75% of the time
  • Constantly operate a computer and other office machinery
  • Must be able to ascend/descend stairs to access workspace

WORKING ENVIRONMENT AND CONDITIONS

  • This position requires working in an indoors environment and office type workspace
  • Location of primary workspace requires climbing a flight of stairs

TOOLS AND EQUIPMENT

Office equipment such as computers, printers, copiers.

BENEFITS:

  • 401(k)
  • 401(k) matching (100% up to 1st 4% deferred)
  • Dental insurance
  • Employee Assistance Program (EAP)
  • Health insurance
  • Health savings account
  • Life insurance (Group & Voluntary)
  • Paid time off
  • Vision insurance
  • Maternity/Paternity Leave
  • competitive salary + bonus potential

Quan Services, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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