Current jobs related to Administrative Assistant - Boston - IA Interior Architects

  • Administrative Assistant

    4 weeks ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Administrative Assistant OpportunityWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and assist with various tasks related to property management.Key Responsibilities:Manage requests...

  • Administrative Assistant

    3 weeks ago

    Boston, United States POAH Communities,USA Full time

    Company DescriptionPOAH Communities specializes in the professional management of affordable multifamily housing for over 25 years. As part of the Preservation of Affordable Housing, Inc. ("POAH") family, POAH Communities manages over 12,000 affordable housing apartments across multiple states. The company maintains offices in Kansas City, Boston,...

  • Administrative Assistant

    3 weeks ago

    Boston, United States POAH Communities,USA Full time

    Company DescriptionPOAH Communities specializes in the professional management of affordable multifamily housing for over 25 years. As part of the Preservation of Affordable Housing, Inc. ("POAH") family, POAH Communities manages over 12,000 affordable housing apartments across multiple states. The company maintains offices in Kansas City, Boston,...

  • Administrative Assistant

    4 weeks ago

    Boston, United States POAH Communities,USA Full time

    Company DescriptionPOAH Communities specializes in the professional management of affordable multifamily housing for over 25 years. As part of the Preservation of Affordable Housing, Inc. ("POAH") family, POAH Communities manages over 12,000 affordable housing apartments across multiple states. The company maintains offices in Kansas City, Boston,...

  • Administrative Assistant

    3 weeks ago

    Boston, Massachusetts, United States Beacon Hill Full time

    Job Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Beacon Hill. As an Administrative Assistant, you will provide administrative support to the Property Management Administrator and contribute to the success of our Property Management operations.Key Responsibilities:Provide...

  • Administrative Assistant

    6 days ago

    Boston, Massachusetts, United States BCForward Full time

    Job DescriptionPosition Title: Administrative AssistantJob Type: Full-timePay Range: $20.00-$22.78 per hourJob Description:BCforward is seeking an Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including creating CharlieCards for the general public and...

  • Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States Action for Boston Community Development Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Action for Boston Community Development. The successful candidate will provide administrative support to our staff and programs, ensuring the smooth operation of our daily activities.Key ResponsibilitiesProvide administrative support to staff and...

  • Administrative Assistant

    3 weeks ago

    Boston, United States Motion Recruitment Full time

    We are looking for an Administrative Assistant to support our commercial real estate underwriters and attorneys with various administrative tasks. This role involves preparing documents, managing transactions, and assisting with multi-site closings in a fast-paced environment.Title: Administrative AssistantLocation- Boston, MADuration- 4 Months with the...

  • Administrative Assistant

    3 weeks ago

    Boston, United States Motion Recruitment Full time

    We are looking for an Administrative Assistant to support our commercial real estate underwriters and attorneys with various administrative tasks. This role involves preparing documents, managing transactions, and assisting with multi-site closings in a fast-paced environment.Title: Administrative AssistantLocation- Boston, MADuration- 4 Months with the...

  • Administrative Assistant

    2 weeks ago

    boston, United States Motion Recruitment Full time

    We are looking for an Administrative Assistant to support our commercial real estate underwriters and attorneys with various administrative tasks. This role involves preparing documents, managing transactions, and assisting with multi-site closings in a fast-paced environment.Title: Administrative AssistantLocation- Boston, MADuration- 4 Months with the...

  • Administrative Assistant

    4 weeks ago

    boston, United States Motion Recruitment Full time

    We are looking for an Administrative Assistant to support our commercial real estate underwriters and attorneys with various administrative tasks. This role involves preparing documents, managing transactions, and assisting with multi-site closings in a fast-paced environment.Title: Administrative AssistantLocation- Boston, MADuration- 4 Months with the...

  • Administrative Assistant

    1 month ago

    Boston, United States Motion Recruitment Full time

    We are looking for an Administrative Assistant to support our commercial real estate underwriters and attorneys with various administrative tasks. This role involves preparing documents, managing transactions, and assisting with multi-site closings in a fast-paced environment.Title: Administrative AssistantLocation- Boston, MADuration- 4 Months with the...

  • Administrative Assistant

    1 week ago

    Boston, Massachusetts, United States Action for Boston Community Development Full time

    Job DescriptionThe Administrative Assistant I/Billing Clerk plays a vital role in ensuring the day-to-day activities of our organization run smoothly and efficiently. This position is responsible for promoting the mission of Action for Boston Community Development and communicating this mission to staff, families, and the community.This role requires...

  • Administrative Assistant

    1 month ago

    Boston, United States Solugenix Corp Full time

    Administrative Assistant Boston, MA (Onsite)3+ Month Contract (Potential for extension and temp to perm)Job ID Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant.

  • Administrative Assistant

    2 weeks ago

    Boston, Massachusetts, United States Michael Page Full time

    Job Title: Administrative Assistant/Office ManagerWe are seeking an experienced Administrative Assistant/Office Manager to join our team at Michael Page in Boston, MA.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including managing calendars, scheduling meetings, and coordinating travel...

  • Administrative Assistant

    5 days ago

    boston, United States Manning Personnel Group, Inc. Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role with ample opportunity to grow and develop your skills,...

  • Administrative Assistant

    5 days ago

    boston, United States Manning Personnel Group, Inc. Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role with ample opportunity to grow and develop your skills,...

  • Administrative Assistant

    5 days ago

    Boston, United States Manning Personnel Group, Inc. Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role with ample opportunity to grow and develop your skills,...

  • Administrative Assistant

    1 month ago

    Boston, United States Solugenix Corp Full time

    Administrative Assistant Boston, MA (Onsite) 3+ Month Contract (Potential for extension and temp to perm) Job ID 24-09205 Solugenix is assisting a client, a leading financial services company, in their search for an Administrative Assistant. This is a 3+ month contract opportunity based out of Boston, MA (Onsite). Required Skills: Administrative...

  • Administrative Assistant

    3 weeks ago

    Boston, United States The Hollister Group Full time

    Administrative AssistantOur Higher Education client is seeking a tech savvy administrative assistant with experience using FileMaker Pro for an AAII contract to hire position. The ideal candidate must have 3 years of administrative/technical support.**Candidates must be local to Boston as this role will be 5-days a week on-site for the first 3-months, before...

Administrative Assistant

2 months ago

Boston, United States IA Interior Architects Full time

IA Interior Architects translates client goals, brands, and culture into powerful environments built around people, processes, technologies, and business drivers. Our clients in diverse markets worldwide require high-performance, visually compelling, and sustainable environments to move their enterprises forward, support their culture, engage their staff, integrate technology, and drive efficiencies. As architects, designers, workplace strategists, and environmental specialists in the largest global architecture firm concentrating exclusively on interiors, we help clients articulate and align their business strategies and core values with the dynamic use of space.

Our team members are collaborative, creative, professional, expert and entrepreneurial. Joining our team requires skill, daring, leadership, teaming, humor and a love of interiors. We are presently searching for a Studio Administrator for our Boston studio. The Studio Administrator, while working under direct supervision, provides general accounting and administrative support.


Specific responsibilities will include:

This will be an in-person position for the majority of the time.

  • Assist with monthly billing, including matching backup documentation with applicable projects and preparing invoices for mailing
  • Gathers and compiles information and produces reports (project status, staffing financial, etc.)
  • Prepares invoices and assists with collections
  • Processes accounts-payable invoices and expense reports
  • Assists with phone support - answers and routes incoming calls. Greets office visitors
  • Handles incoming and outgoing mail and deliveries
  • Answers routine correspondence
  • Establishes and maintains files
  • Ensures office maintenance and assists with ordering of office supplies
  • Assist with timesheet collection
  • Assists with program, and special projects as needed
  • Assists in planning office-wide events, holiday parties, etc.


Qualifications:

  • High School Diploma
  • 1+ year in a professional office environment; accounting experience a plus


Knowledge, Skills, and Abilities:

  • Proficient in MS Office Suite
  • Familiar with automated accounting systems, preferably Deltek
  • Intermediate verbal and written communication skills
  • Intermediate phone and customer service skills
  • Proven ability to perform a diverse array of functions
  • Proven ability to multi-task
  • A working knowledge of the Google suite of tools (Meet, Drive, Gmail, Slides, etc)