Administrative Assistant

2 weeks ago


Cambridge, United States Manning Personnel Group, Inc. Full time

Our client, a biotechnology company in Cambridge, is seeking an energetic, efficient, and versatile Administrative Assistant to join their team. The ideal candidate is a friendly, outgoing, detail-oriented, and energetic individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to grow and develop your skills, we encourage you to apply


RESPONSIBILITIES:

• Serve as the primary receptionist (answering and directing incoming calls and greeting, directing, and assisting visitors in a professional and courteous manner)

• Administrative duties including: filing, printing, faxing, copying, scanning, shredding, processing expense reports, ordering and managing kitchen and office supplies

• Travel arrangements for non-management team members

• Maintaining and stocking the kitchen daily (including cleaning the fridge, cleaning the coffee maker, putting

water, juice, and soda into the refrigerator, etc.)

• Maintaining and stocking the office supply room, ordering supplies as needed

• Picking up the mail daily and distributing it to employees

• Manage calendars for conference rooms; set up conference calls and GoToMeeting

• Coordinate outside guest seminars and meetings; including but not limited to room set-up

• Organize and manage catering including weekly Company Lunch

• Assist with planning and set up of weekly company socials and company events

• Assist HR team with coordinating candidate visits, booking candidate travel and lunches

• Other ad-hoc projects as needed


Qualifications and Skills

• Bachelor's Degree or relevant experience working in an administrative, hospitality type environment preferred

• Highly organized, energetic, hands-on individual with demonstrated capabilities in administrative functions

• Detail oriented and comfortable working in a fast-paced office environment

• Exceptional written and verbal communication skills

• Proficient in Microsoft Office

• Forward thinking and positive attitude and understands the value of a team approach


We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.



  • Cambridge, United States Manning Personnel Group, Inc. Full time

    Our client, a biotechnology company in Cambridge, is seeking an energetic, efficient, and versatile Administrative Assistant to join their team. The ideal candidate is a friendly, outgoing, detail-oriented, and energetic individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample...


  • Cambridge, United States The Hollister Group Full time

    Administrative Assistant One of our clients in the higher education industry, located in Cambridge, is looking for an Administrative Assistant. The Administrative Assistant will focus on acting as a liaison for all levels of management and ensure a smooth flow of information. The ideal candidate for this role is someone who is driven, organized,...


  • Cambridge, United States The Hollister Group Full time

    Administrative Assistant One of our clients in the higher education industry, located in Cambridge, is looking for an Administrative Assistant. The Administrative Assistant will focus on acting as a liaison for all levels of management and ensure a smooth flow of information. The ideal candidate for this role is someone who is driven, organized,...


  • Cambridge, United States Motion Recruitment Full time

    Our client, a large, reputable higher education university, is seeking Administrative Assistants/Coordinators to join their team onsite out of Cambridge, MA!** W2, 3-month contract to start, could extend or convert to full-time based on performance***ResponsibilitiesOrganizes and implements administrative systems and procedures.Calendar management,...


  • Cambridge, United States Motion Recruitment Full time

    Our client, a large, reputable higher education university, is seeking Administrative Assistants/Coordinators to join their team onsite out of Cambridge, MA!** W2, 3-month contract to start, could extend or convert to full-time based on performance***ResponsibilitiesOrganizes and implements administrative systems and procedures.Calendar management,...


  • Cambridge, United States The Hollister Group Full time

    Administrative AssistantOur client, an elite university in Cambridge, MA, is looking to bring on an Administrative Assistant on a temporary-to-permanent basis. This person must have two or more years of administrative experience, strong oral and written communication skills, and must be able to handle confidential information with appropriate discretion....


  • Cambridge, United States The Hollister Group Full time

    Administrative AssistantOur client, an elite university in Cambridge, MA, is looking to bring on an Administrative Assistant on a temporary-to-permanent basis. This person must have two or more years of administrative experience, strong oral and written communication skills, and must be able to handle confidential information with appropriate discretion....


  • Cambridge, United States The Hollister Group Full time

    Administrative AssistantOur client, an elite university in Cambridge, MA, is looking to bring on an Administrative Assistant on a temporary-to-permanent basis. This person must have two or more years of administrative experience, strong oral and written communication skills, and must be able to handle confidential information with appropriate discretion....


  • Cambridge, United States City of Cambridge Massachusetts Full time

    As part of a high functioning administrative team for a large and diverse City department, and under the supervision of the Personnel Administrator for Human Services, the Administrative Assistant/ Personnel will be responsible for the following: Mai Administrative Assistant, Personnel, Administrative, Assistant, Processing, Payroll


  • Cambridge, United States Integrated Resources, Inc ( IRI ) Full time

    Job Description: • Provide general administrative support to one or more managers. • Provide administrative support requiring a complete knowledge of department functions. • Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information....


  • Cambridge, United States Massachusetts Institute of Technology Full time

    Administrative Assistant 2Job Number: 24020Functional Area: AdministrationDepartment: Global Studies and LanguagesSchool Area: Humanities, Arts, & Social SciencesEmployment Type: Full-TimeEmployment Category: Non-ExemptVisa Sponsorship Available: NoSchedule: full-time, 35 hrs/wk. Job Description ADMINISTRATIVE ASSISTANT 2, Global Languages, to provide...


  • Cambridge, Massachusetts, United States Massachusetts Institute of Technology Full time

    Administrative Assistant 2Job Number: 24020Functional Area: AdministrationDepartment: Global Studies and LanguagesSchool Area: Humanities, Arts, & Social SciencesEmployment Type: Full-TimeEmployment Category: Non-ExemptVisa Sponsorship Available: NoSchedule: full-time, 35 hrs/wk.Job DescriptionADMINISTRATIVE ASSISTANT 2, Global Languages, to provide complex...


  • Cambridge, Massachusetts, United States TIAA Full time

    This is a Non-Employee Contingent Worker Role providing services for TIAA's family of companies and will be employed by TIAA's preferred 3rd Party Supplier. As a Non-Employee CW, perform a variety of moderately complex business planning, support, and project-related duties. Demonstrates an exceptional standard of quality and holds themselves accountable to...


  • Cambridge, United States HireTalent Full time

    Job Title: Administrative Assistant II (Administrative)Job Location: Cambridge,MA Job Duration: 12 Months On w2 Time: 9 to 5 (On-site)Job Description:" Provide general administrative support to one or more managers." Provide administrative support requiring a complete knowledge of department functions." Responsibilities include preparing grammatically...


  • Cambridge, United States Marathon Staffing Full time

    Job DescriptionJob DescriptionMarathon Staffing is seeking reliable candidates for a Direct Hire, Administrative Assistant position for a client in Cambridge, MA!!!The Administrative Assistant is responsible for assisting office staff with day-to-day operational support including filing, faxing, copying, maintaining and updating reports,...


  • Cambridge, Massachusetts, United States Massachusetts General Hospital(MGH) Full time

    Summary:The Ragon Institute is a highly unique, innovative, and collaborative research center at the forefront of biomedical science. Founded by Massachusetts General Hospital, MIT, and Harvard, the Ragon vision is a bold one: to harness the power of the immune system to prevent and cure human disease on a global scale. This vision is pursued and advanced...


  • Cambridge, Massachusetts, United States Massachusetts Institute of Technology (MIT) Full time

    DetailsPosted: 13-Dec-23Location: Cambridge, MassachusettsType: Full-timeSalary: OpenCategories:Administrative/SupportStaff/AdministrativeInternal Number: 23522Job DescriptionADMINISTRATIVE ASSISTANT 2, Mathematics, to provide complex administrative support for busy, designated faculty members and their supervisees and students. Will perform administrative...


  • Cambridge, United States Massachusetts Institute of Technology (MIT) Full time

    tendersglobal.net Details Posted: 13-Dec-23 Location: Cambridge, Massachusetts Type: Full-time Salary: Open Categories: Administrative/SupportStaff/Administrative Internal Number: 23522 Job Description ADMINISTRATIVE ASSISTANT 2, Mathematics, to provide complex administrative support for busy, designated faculty members and their supervisees and...


  • Cambridge, United States Harvard University Full time

    **Job Summary** Energy & Facilities (E&F) operates and manages Harvard’s energy supplies, district energy plants, and utility infrastructures on the Cambridge/Allston campuses, as well as a 24/7 facilities-related call, alarm monitoring, and dispatch center. E&F also provides a broad portfolio of labor-based services, including building maintenance,...


  • Cambridge, United States City of Cambridge, MA Full time

    ABOUT THE DEPARTMENT OF HUMAN SERVICE PROGRAMS: The Department of Human Service Programs (DHSP) creates and coordinates services that enhance the quality of life for Cambridge residents. Driven by the needs of residents, DHSP's extensive services and programs touch almost every sector in the city: from newborns to senior citizens, from school-aged children...