Workplace Coordinator

1 month ago


Mountain View, United States Swoon Full time

Are you a skilled multitasker with a passion for creating positive experiences in a dynamic office environment? Join our team as a Temporary Workplace Services Coordinator and play a pivotal role in ensuring our workplace runs smoothly and efficiently


What You'll Do:

As a Temporary Workplace Services Coordinator, you will be the first point of contact for employees and visitors, managing front desk operations and providing top-notch service. Your role will include:

✨ Front Desk Operations

  • Greet visitors and employees with a welcoming smile.
  • Manage sign-ins and ensure security protocols are followed.

✨ Employee Support

  • Address inquiries and provide support on office policies.
  • Resolve employee requests using a ticketing system.

✨ Meeting Space Coordination

  • Assist with booking meeting rooms and ensure spaces are well-prepared.
  • Monitor room usage and adjust bookings through Google Calendar.

✨ Mail & Facilities Management

  • Oversee mail services and ensure timely delivery.
  • Coordinate with facilities vendors to handle repairs and maintenance.


This role is ideal for someone who thrives in a fast-paced environment and enjoys helping others. You’ll be working closely with the Workplace Services Supervisor and other team members to create a positive and organized workplace experience.


Qualifications We’re Looking For:

  • 1+ years of office administration or related experience.
  • Excellent communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Experience with Google Workspace (Docs, Sheets, Calendar, etc.).
  • Familiarity with service ticketing systems or productivity tracking tools.
  • A proactive, customer service-oriented mindset.


Why Join Us?

This is a fantastic opportunity to gain valuable experience and contribute to a vibrant workplace culture during the contract period. If you’re an adaptable, detail-oriented professional ready to make a positive impact, we want to hear from you

Ready to bring your talents to our team? Apply now and help us keep our workplace running smoothly and efficiently



Make this opportunity your next career step. We look forward to welcoming you aboard


  • Workplace Coordinator

    2 weeks ago


    Mountain View, United States Applied Intuition Full time

    Job DescriptionDescription:HireArt is helping our client find a proactive and organized Workplace Coordinator. This role is essential to ensuring that the office runs smoothly, is well-maintained, and is ready to provide a comfortable experience for our employees and visitors. You will manage office operations, coordinate with external vendors, and handle...


  • Mountain View, California, United States Swoon Full time

    Be the Face of Our WorkplaceWe're seeking a highly organized and customer-focused individual to join our team as a Temporary Workplace Services Coordinator. As the first point of contact for employees and visitors, you'll be responsible for managing front desk operations and providing exceptional service.Key Responsibilities:Front Desk Operations: Greet...


  • Mountain View, California, United States ABM Industries Full time

    Job SummaryA Workplace Experience Coordinator is responsible for creating and maintaining a positive and engaging work environment for employees within an organization. This role involves developing and implementing programs, initiatives, and strategies that contribute to a productive and inclusive work environment.Key ResponsibilitiesDevelop and implement...


  • Mountain View, California, United States Circles Full time

    Job SummaryCircles is seeking an experienced Workplace Hospitality Manager to lead our Workplace Concierge team in delivering world-class service at one of the most innovative technology firms in the world.This role is ideal for someone with a proven background in luxury hospitality or customer service management who is ready to bring their leadership skills...


  • Mountain View, California, United States Circles Full time

    Job DescriptionAbout Circles Culture:Circles is an innovative company that values inclusivity, self-expression, and individuality. Our culture encourages open communication, respect, and career development, empowering employees to pursue their goals and advance professionally. We prioritize employee wellbeing, ensuring our consumers experience the same level...


  • Mountain View, California, United States Applied Intuition Full time

    About Applied IntuitionApplied Intuition is a leading provider of AI-powered solutions for the automotive industry. Our mission is to accelerate the adoption of safe and intelligent machines worldwide.Job SummaryWe are seeking a highly motivated and organized Recruiting Coordinator to join our team. The successful candidate will play a crucial role in...


  • Mountain View, California, United States Applied Intuition Full time

    About Applied IntuitionApplied Intuition is a leading provider of vehicle software solutions, accelerating the adoption of safe and intelligent machines worldwide. Our AI-powered toolchain, vehicle platform, and autonomy stack help customers shorten time to market, build high-quality systems, and create next-generation consumer experiences.Job SummaryWe are...


  • Mountain View, California, United States El Camino Health Full time

    Job Title: Chargemaster CoordinatorEl Camino Health is seeking a highly skilled Chargemaster Coordinator to join our team. As a key member of our revenue cycle department, you will be responsible for maintaining our Charge Description Master (CDM) and ensuring compliance with changing billing and coding updates.Key Responsibilities:Maintain CDM for all...


  • Mountain View, California, United States Securitas Security Services USA, Inc. Full time

    Securitas Security Services USA, Inc. is a global leader in providing comprehensive security solutions to safeguard our clients' most valuable assets.Our team is united through a common purpose: to deliver unparalleled security services backed by our core values of Integrity, Vigilance, and Helpfulness. We are currently seeking a dedicated Environmental...


  • Mountain View, California, United States AEG Full time

    Legends is a leading provider of premium experiences in sports and entertainment, with a presence in over 300 venues worldwide. As a Game Day Experience Coordinator, you will play a key role in delivering exceptional experiences for our clients and guests. The role will report to the Office Manager and will primarily assist with event day duties as needed....


  • Mountain View, California, United States Ahtna Full time

    Job SummaryWe are seeking a highly motivated and detail-oriented Janitor UNION to join our team at Ahtna. As a key member of our facilities maintenance team, you will be responsible for maintaining a clean and safe work environment for our employees and visitors.Key ResponsibilitiesPerform daily cleaning tasks, including sweeping, mopping, and dusting of...


  • Mountain View, California, United States House of Blues Full time

    About the Role:We are seeking an Incident Reporting Admin to join our team at House of Blues. As an Incident Reporting Admin, you will be responsible for reporting all incidents in our TMSS system, working closely with on-site security and RockMed personnel to procure all incident reports and copy them into the system.Key Responsibilities:Reporting all...


  • Mountain View, California, United States Nuro Full time

    About the RoleNuro is seeking a seasoned Communications Manager to spearhead our internal and external communication strategies, ensuring cohesive and effective messaging across all channels. This role requires a strategic thinker with exceptional writing skills, media savvy, and proven expertise to play a key role in Nuro's growth and success.Key...


  • Mountain View, United States Akraya Full time

    Primary Skills: OOPs, C++, Java, GNSS, GPS, RTK, Maps, Navigation, Coordinates Contract Type: W2, C2C Location: Mountain View, CA 94043 (#LI-Remote) Duration: 6+ months Pay Range: $50.00 - $57.00 per hour #LP #DP Grow your skills by working with industry leaders JOB SUMMARY: GPS / GNSS Engineer position to contribute to the development of a project aiming to...


  • Mountain View, California, United States CBRE Full time

    About the Role:As a CBRE Workplace Experience Manager, you will be responsible for overseeing the delivery of workplace experience services, including concierge, reception, mail & shipping, and administrative office duties. This role is part of the Workplace Experience function, which provides world-class customer service to clients and visitors of...


  • Mountain View, California, United States Nuro Full time

    About the RoleNuro is seeking a seasoned Communications Manager to spearhead our internal and external communication strategies, ensuring consistent and effective messaging across all channels. This role requires a strategic thinker with exceptional writing skills, media savvy, and proven expertise to play a key role in helping Nuro navigate subsequent...

  • Range Safety Officer

    2 weeks ago


    Mountain View, California, United States Huntington Ingalls Industries Full time

    Job Title: Range Safety OfficerHII Mission Technologies is seeking a highly skilled Range Safety Officer to support the Defense Innovation Unit (DIU) at Ft Hunter-Liggett, CA.Job Summary:The successful candidate will coordinate, synchronize, and oversee range operations, providing immediate safety response in support of government rapid acquisition and...


  • Mountain View, California, United States Amentum Full time

    Amentum is committed to providing equal opportunities for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran's status, ancestry, sexual orientation, gender identity, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental...


  • Mountain View, California, United States Sutter Health Full time

    Job Title: Psychotherapist or PsychologistWe are seeking a highly skilled and compassionate Psychotherapist or Psychologist to join our team at Sutter Health. As a key member of our interdisciplinary practice team, you will provide high-quality psychotherapy services to individuals, children, and families.Job Summary:The successful candidate will be...

  • Range Safety Officer

    4 weeks ago


    Mountain View, California, United States Huntington Ingalls Industries Full time

    Job Title: Range Safety OfficerHII Mission Technologies is seeking a highly skilled Range Safety Officer to support the Defense Innovation Unit (DIU) at Ft Hunter-Liggett, CA.Job Summary:The successful candidate will coordinate, synchronize, and oversee range operations, providing immediate safety response in support of government rapid acquisition and...