Workplace Coordinator
4 weeks ago
Description:HireArt is helping our client find a proactive and organized Workplace Coordinator. This role is essential to ensuring that the office runs smoothly, is well-maintained, and is ready to provide a comfortable experience for our employees and visitors. You will manage office operations, coordinate with external vendors, and handle logistical needs for meetings and events.
Your attention to detail and dedication to a clean, safe, and efficient workspace will help support the dynamic team.We're looking for candidates that can:* Be the go-to person for all office-related operations, ensuring a welcoming and efficient environment. * Apply your organizational and multitasking skills to oversee office maintenance, logistics, and supplies. * Collaborate with diverse teams and external vendors to ensure seamless day-to-day operations.
* Engage in a role where your contributions directly impact the team's productivity and overall workplace satisfaction. * Continue growing professionally by learning new tools and taking on varied responsibilities that enhance the office experience.As a Workplace Coordinator, you will:* Oversee office operations and maintenance by ensuring the office is clean, functional, and safe. * Manage inventory and supplies, coordinate with janitorial staff, and schedule any necessary repairs or maintenance.
* Monitor and respond to Jira Tickets, triaging requests and ensuring timely completion by handymen, day porters, or other facility personnel according to high standards. * Handle vendor management, maintaining positive relationships with external service providers for catering, cleaning, and supplies, and ensuring adherence to contracts and service agreements. * Facilitate meeting and event coordination, including arranging customer on-site logistics, booking dinner reservations, planning lunches, and setting up conference rooms with appropriate equipment and refreshments.Requirements:* Experience with Jira for tracking and responding to facility requests * Proficiency in Google Suite (G Suite) for managing communications, scheduling, and document collaboration * A can-do attitude with a problem-solving mindset and willingness to learn * Strong organizational skills and the ability to manage multiple tasks simultaneouslyYou Might Have:* Experience in workplace coordination or office management * Prior experience liaising with vendors and managing contracts * Familiarity with facility maintenance and event planningBenefits:* Pre-tax commuter benefits * Employer (HireArt) Subsidized healthcare benefits * Flexible Spending Account for healthcare-related costs * HireArt covers all costs for short and long-term disability and life insurance * 401k packageCommitment: This is a full-time, 6-month contract position staffed via HireArt.
It will be onsite and open to candidates local to the Mountain View, CA area.HireArt values diversity and is an Equal Opportunity Employer. We are interested in every qualified candidate who is eligible to work in the United States. Unfortunately, we are not able to sponsor visas or employ corp-to-corp.
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