Executive Coordinator

1 month ago

Marietta, United States CoWorx Staffing Services Full time

EXECUTIVE COORDINATOR

CoWorx Staffing Services is currently hiring a talented Executive Coordinator to partner with our high-profile client organization located in Marietta. The ideal candidate will be responsible for providing professionalism and exceptional high-level administrative support to the Executive Leadership Team. The successful candidate will be a highly organized and professional for an international organization within their regional headquarters.


Hours are Monday - Friday 8:30-5


Job Duties include:

  • Manage highly complex calendar with ability to anticipate changes
  • Plan, prioritize and organize high volume of daily activities for Executive Vice Presidents, effectively managing the executive’s time
  • Skilled at planning, prioritizing and organizing heavy volume of executive level activities
  • Handle domestic and international travel arrangements with comprehensive itinerary and supporting information
  • Build and foster a sense of team with direct reports and manage communications
  • Interface and act as liaison with internal clients on executive’s behalf
  • Plan and execute logistics for meetings, events
  • Preparing presentation materials for clients
  • Ordering and maintaining office supplies for large office


Requirements: What you will need:

  • High level of professionalism and ability to work with minimal supervision
  • Understand company vision, mission and strategy
  • Positive attitude and team player mentality
  • Highly proficient MS Office; especially in Excel and PowerPoint
  • Exceptional verbal and written communications skills
  • Ability to exercise initiative, accuracy and thoroughness
  • Proven organizational, time management and problem-solving skills
  • Ability to adapt to change in priorities and unanticipated demands
  • Ability to do research and exercise problem-solving skills
  • Exceptional follow-up skills


Duties may be expanded to include:

• Create and maintain complex and/or highly confidential materials including Executive Committee materials, PowerPoint presentations, department financial data, analyses, monthly/quarterly performance reports, contacts, etc.

• Managing incoming and outgoing mail, expense reporting, etc.

• Maintain executives' appointment schedules by planning and scheduling meetings, conferences, teleconferences, and travel.

• Conserve executives' time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications, as appropriate.

• Prioritize requests using knowledge of the business to meet deadlines, customer needs, etc.

• Manage projects including Operations conference, off-site meetings, quarterly business reviews with vendors, etc.

• Arrange travel, accommodations, agenda and itinerary distribution. Reconcile charges and prepare expense reports for executives and authorize payment of invoices.


EDUCATION, EXPERIENCE & REQUIREMENTS:

• High school diploma or equivalent required, bachelor’s degree preferred.

• Ability to maintain customer confidence and protect operations by keeping information confidential.

• Superior proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook required.

• Must have solid working knowledge of office equipment, including copier, binder, fax, and scanner.

• Must be able to successfully pass all applicable background screening tests.

• Excellent computer typing skills with a minimum of 70+ wpm.

• Meticulous attention to detail.

• Able to work independently with little or no supervision.

• Able to effectively prioritize multiple tasks in a fast-paced environment.

• Must have excellent communication skills, both written and oral.

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