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Office Support Executive

2 months ago

Marietta, Georgia, United States Metasys Technologies, Inc. Full time

JOB DESCRIPTION

Office Administrator:

About Us:
Metasys Technologies, Inc. is in search of a meticulous and organized Office Administrator to enhance our team.

This position is essential for facilitating our office functions and ensuring the seamless execution of daily operations, encompassing data handling, administrative duties, and office management.


Key Responsibilities:

Data Handling:
Input data from various sources into Salesforce and other digital systems.
Update current data and confirm its accuracy by cross-referencing with source documents.
Retrieve information from databases or electronic files as needed.
Conduct regular backups to secure data integrity.

Office Management:
Uphold confidentiality of sensitive information and manage highly confidential documents with care.
Handle phone calls and correspondence (emails, letters, packages).
Provide comprehensive administrative support including filing, scanning, photocopying, and scheduling meetings.
Organize and oversee office supplies and maintain records of company assets, equipment, and inventory.
Update and manage databases with a high degree of accuracy.
Assist with daily facilities operations and oversee facility software applications.

Project Coordination and Support:
Assist with office relocation activities, such as packing items and moving office supplies.
Help in the planning and execution of company meetings and events, including setup and cleanup.
Collaborate with facilities and other departments on office relocation and setup procedures.
Play a pivotal role in coordinating vendor services for facility management.

Reporting and Presentations:
Submit timely reports and prepare project updates as required.
Maintain records of all company equipment, software, furniture, and fixtures, including depreciation schedules and asset removal.

Customer and Colleague Support:
Provide customer assistance via phone, email, or in-person interactions.
Support colleagues as needed and contribute to a positive office atmosphere.

Qualifications:
Demonstrated experience in office administration or a related field.
Proficiency in Salesforce and other data management platforms.
Strong attention to detail and a high level of accuracy in data entry.
Excellent organizational and time-management capabilities.
Ability to manage sensitive and confidential information with care.
Strong communication skills and effective management of correspondence.
Experience with facilities management and office supply coordination is advantageous.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Education:
High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration or a related field preferred.

Metasys Technologies, Inc. is an equal opportunity employer

All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.