Travel Coordinator

3 weeks ago


Doral, United States TalentoHC Full time

Technical Program Coordinator

The role of the Technical Program Coordinator is to coordinate and maintain travel, hotel accommodations and transportation logistics for each assigned POD TOD, TOM, Environmental Manager, Electrical Manager, Hotel Superintendent, Safety Manager and ATOM, including any general contractor and vendors needed for technical operations. The coordinator is accountable for managing all cabin, travel, and shipboard resource requirements for each assigned POD. The Technical Program Coordinator will works to build and develop strong relationships with various vendors and maintains guidelines and procedures that meet set policies and service standards.


Responsibilities:

  • Arrange all travel for general contractors/vendors including but not limited to: Flights, hotels, local transportation. Liaison between ship / vendor / office. Manages all communications for onboarding of technicians
  • Manage all email communication & correspondence to local agents for work permits, travel letters, joining letters, OK to board letters, clearances for operations with local authorities, coordination of ground transportation as needed. Formal letters required by local authorities to justify means of entry/fees charged.
  • Prepare and track letters issued to vendors for individual contractors to obtain proper visas and immigration documents in order to request B1/B2 work visas for entry to USA.
  • Assist both Corporate and Technical Ops team. Maintain EBL system updated with most recent migratory status/numbers and visa requisites. Send notifications to shipboard team as visitors are added.
  • Collect individual passport and confidential information for each traveling technician. Maintain CPS system updated. Provide passport details to ships and agents as needed.
  • Manage crew cabin requests for POD as needed. Request and track cabin status in cabin portal. Maintain request with joiner personal information as it is received. Continuously update needs based on number of joining contractors and change of dates as needed. Provide ships with completed information 15 days prior to joining as mandated by policy. Request guest cabins as needed.
  • Work with key internal stakeholders including travel dept/shipboard HR/cabin team/Hotel refurb/Marine Ops.
  • Coordinate packages to be sent onboard including all pertinent ship certificates, as needed.


Requirements:

  • Associate's degree or equivalent experience
  • 2+ years of coordinating travel or event management experience
  • Experience with MS Outlook, Word, PPT, and Excel
  • Good understanding of ship operations, familiarity with visa types/requirements highly preferred
  • Able to thrive in a fast paced environment
  • Excellent interpersonal and communication skills
  • Strong organizational skills and proven ability to manage multiple priorities concurrently


Talento Human Capital Management is an equal opportunity employer. People are at the center of what we do Our organization continues to thrive through our ongoing commitment to building an inclusive and diverse workforce from different backgrounds, perspectives, and skills is how.

People + Passion + Perseverance = Progress.


About Talento:

Talento Human Capital Management provides talent and organizational solutions enabling businesses to evolve beyond tactical human resources management. Our footprint spans across the Americas, Europe and Asia.


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