Administrative Assistant

2 weeks ago

Lafayette, United States Advantage Technical Full time

Administrative Assistant


Position Type: Contract


Position Location: Lafayette, IN


Position Pay: $22/HR – $27/HR (Depending on Experience)


Responsibilities:

  • This position is responsible for providing communication, schedule and office management to assist in making the department/areas more productive and efficient.
  • Maintain communication with area management. Create and respond to emails and voicemails.
  • Update and maintain the area's shared information, e.g., organizational charts, signature logs, delegation of approval authority, etc.
  • Assist as needed with preparation of documents, presentations, and other correspondence.
  • Provide meeting support, e.g., agendas, visitor access, catering.
  • Interact with upper levels of management, both internal and external.
  • Assist with communications / business systems.
  • Maintain emergency contact information for the department.
  • Schedule meetings and maintain calendars, arranging teleconferencing as needed.
  • Plan and coordinate onsite and offsite events. Schedule onsite interviews.
  • Ensure compliance with company guidelines and policies.
  • Perform general administrative tasks, including internal mail distribution and external mail preparation.
  • Assist with required IT orders and cancellations.
  • Submit support tickets and maintenance requests to maintain office areas.
  • Solve departmental administrative issues independently.
  • Coordinate tasks with vendors, i.e., printing, catering, and travel services.
  • Maintain site and department files and filing systems.
  • Assign and maintain inventory of site personal lockers and request uniforms.
  • Purchase and maintain office supplies and lab inventory. Prepare expense reports.
  • Serve as backup for other administrative assistants.


Requirements:

  • High School diploma or equivalent
  • Administrative or secretarial experience required
  • Requires working an 8-hour day, Monday thru Friday. May be required to work occasional overtime.
  • Self-directed, self-managed, reliable, organized, and capable of success with minimal supervision.
  • Computer skills, including Microsoft Office Products, including Outlook, Word, Excel, Teams, SharePoint, and PowerPoint.
  • Prioritization and multi-tasking skills.
  • Ability to maintain confidentiality and professionalism.
  • Verbal and written communication skills.

  • Administrative Assistant

    1 week ago

    Lafayette, United States Advantage Technical Full time

    Administrative AssistantPosition Type: ContractPosition Location: Lafayette, INPosition Pay: $22/HR – $27/HR (Depending on Experience)Responsibilities:This position is responsible for providing communication, schedule and office management to assist in making the department/areas more productive and efficient.Maintain communication with area management....

  • Senior Administrative Assistant

    3 weeks ago

    Lafayette, Louisiana, United States Purdue University Full time

    Job SummaryThe Senior Administrative Assistant will provide high-level administrative support to the Maha Fluid Power Center. In this role, you will play a crucial role in supporting the efficient functioning of the Maha Fluid Power Research Center.Key Responsibilities:Serve as a primary point of contact for the Maha Center, working directly with faculty,...

  • Administrative Assistant

    4 weeks ago

    West Lafayette, United States Purdue University Full time

    Req Id: 33286Job Title: Administrative AssistantCity: West LafayetteJob Description:Job SummaryServe as the main office co-administrative assistant by providing administrative support for The Brian Lamb School of Communication, which houses approximately 145+ faculty and graduate students in addition to the Administrative Staff and Administrators. Serve as...

  • Federal Programs Administrative Assistant

    3 weeks ago

    Lafayette, Tennessee, United States Macon County Schools Full time

    Job SummaryMacon County Schools is seeking a highly organized and detail-oriented Federal Programs Clerical Assistant to support the administration of Federal Programs. The successful candidate will be responsible for overseeing purchase orders, processing non-certified timesheets, and documenting leave forms.Key ResponsibilitiesOversee purchase orders for...

  • Medical Administrative Assistant

    3 weeks ago

    Lafayette, Louisiana, United States FYZICAL Therapy and Balance Centers Full time

    Job SummaryFYZICAL Therapy and Balance Centers is seeking a highly skilled Medical Administrative Specialist to join our team in Lafayette, LA. As the first point of contact for our patients, you will play a vital role in ensuring a positive and efficient experience for our clients.Key ResponsibilitiesSchedule appointments and coordinate evaluations,...

  • Administrative Coordinator

    3 days ago

    Lafayette, Indiana, United States Advantage Technical Full time

    Administrative AssistantAt Advantage Technical, we are seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide critical support to our department, ensuring seamless day-to-day operations and contributing to our company's success.Key Responsibilities:Provide exceptional...

  • Office Administrator

    3 weeks ago

    Lafayette, Louisiana, United States Life Changing Solutions, LLC Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Manager to join our team at Life Changing Solutions, LLC. The successful candidate will be responsible for ensuring the smooth operation of our office, providing administrative support, and maintaining a professional environment.Key ResponsibilitiesAdministrative Support: Provide...

  • Office Administrator

    2 weeks ago

    Lafayette, Louisiana, United States Something Borrowed Blooms Full time

    Company Overview:Something Borrowed Blooms is revolutionizing the wedding flower industry by offering a more affordable, convenient, and sustainable solution for wedding flowers through the circular economy. The company has experienced significant growth over the last few years and has garnered attention within the wedding industry and beyond. This is a...

  • Administrative Support Specialist

    4 weeks ago

    Lafayette, Louisiana, United States Purdue University Full time

    Job SummaryThe Senior Administrative Assistant will provide high-level administrative support to leadership in the office. This role involves planning, organizing, and executing special events, including meetings, conferences, and functions, as well as coordinating logistics such as venue booking, catering, and equipment setup.Key ResponsibilitiesProvide...

  • Senior Administrative Coordinator

    3 days ago

    Lafayette, Louisiana, United States Purdue University Full time

    Job SummaryThe Senior Administrative Assistant will provide high-level administrative support to leadership in the office. This role will be responsible for planning, organizing, and executing special events, including meetings, conferences, and special functions. The successful candidate will also coordinate event logistics, such as venue booking, catering,...

  • Administrative Support Specialist

    2 weeks ago

    Lafayette, Indiana, United States Proactive MD Full time

    Job SummaryThe Administrative Assistant plays a vital role in ensuring the smooth operation of our health center. This position is responsible for providing exceptional administrative support to our staff, including scheduling, greeting patients, and handling billing and payment. If you have excellent communication skills and a passion for delivering...

  • Medication Administration Specialist

    1 day ago

    Lafayette, Colorado, United States Waneka Park Assisted Living Full time

    Medication Administration Personnel Job DescriptionWaneka Park Assisted Living is seeking a Full-Time Qualified Medication Administration Personnel (QMAP) to join our clinical team.Responsibilities:Administer medications within scope of practice and job description.Responsible for proper medication dosage, medication monitoring, and appropriate medication...

  • Program Specialist

    3 weeks ago

    Lafayette, Louisiana, United States Lafayette Parish School System Full time

    Lafayette Parish School System is seeking a highly skilled and dedicated individual to fill the role of Program Specialist. The successful candidate will be responsible for providing administrative support to the Special Education department. The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively...

  • School Ops Administrator

    2 weeks ago

    Lafayette, United States EduServe LLC Full time

    Job Description JOB PURPOSE: The School Operations Administrator is responsible for managing the financial, operational, and HR functions at the school level. The School Operations Administrator will work daily with the CSUSA Support Center functional areas to ensure school compliance with all CSUSA policies and protocols as established for all areas of...

  • Facility Administrator, RN Dialysis

    4 weeks ago

    Lafayette, United States i4 Search Group Full time

    Job DescriptionJob DescriptionTo Apply for this Job Click HereDialysis Facility Administrator ( Dialysis Registered Nurse)POSITION TYPE: Dialysis Facility AdministratorSPECIALTY UNIT: DialysisLOCATION: Lafayette, INSHIFT: Mon- Fri DaysJOB TYPE: Full-Time PermanentJob Description:We are currently looking for a Dialysis Facility Administrator (FA) who will be...

  • Medical Assistant

    2 weeks ago

    Lafayette, Louisiana, United States Unity Healthcare Full time

    Job Title: Medical AssistantUnity Healthcare, LLC is seeking a skilled Medical Assistant to join our team. As a Medical Assistant, you will play a vital role in providing high-quality patient care and supporting our healthcare team.Responsibilities:Prepare patients for examinations and treatments by reviewing medical history and taking vital signsAssist...

  • Branch Office Administrator Lafayette CO

    1 week ago

    Lafayette, Colorado, United States Edward Jones Full time

    Unlock Your Potential as a Branch Office AdministratorAre you a relationship builder, problem solver, or critical thinker? If so, we need you on our team at Edward Jones.As a Branch Office Administrator, you will be a critical member of our branch team, working closely with our financial advisors to deliver exceptional personalized service to our clients....

  • Purchasing Assistant

    3 weeks ago

    Lafayette, Louisiana, United States Advantage Resourcing Full time

    Purchasing Assistant Job DescriptionElevate your career as a Purchasing Assistant in a dynamic environment. Advantage Resourcing has partnered with a custom nutrient manufacturing company that prioritizes innovation, environmental sustainability, and employee well-being. We're seeking a skilled Purchasing Assistant to join their team.Key...

  • Insurance Brokerage Assistant

    4 weeks ago

    Lafayette, California, United States Amwins Group, Inc. Full time

    About Amwins Group, Inc.We're a collaborative and dynamic organization that thrives on teamwork and mutual support. Our culture is built on the principles of collaboration, education, and development, which enables our employees to grow and succeed in their careers.Job SummaryWe're seeking a highly motivated and detail-oriented Insurance Brokerage Assistant...

  • Personal Assistant to CEO

    2 weeks ago

    Lafayette, Louisiana, United States Moss Motors BMW Full time

    Job DescriptionMoss Motors, Inc. is seeking a highly organized and detail-oriented individual to fill the role of Personal Assistant for the CEO. This part-time, hourly position will support the overall operations of the company by providing administrative support to the CEO and the accounting office.Key Responsibilities:Manage and maintain calendars,...