Director of Facilities

4 weeks ago

West Palm Beach, United States Boys & Girls Clubs of Palm Beach County Full time

Position Overview: The Director of Facilities and Fleet Maintenance is responsible for overseeing the maintenance, repair, and improvement of all Boys & Girls Clubs of Palm Beach County’s facilities and fleet. This role ensures that all eight (8) Club and administrative facilities and the organization’s 21 vehicles are safe, well-maintained, and compliant with regulatory and safety standards. The Director will lead a team of three facility maintenance professionals and manage fleet maintenance through a contracted fleet maintenance company. The Director will be responsible for managing service contracts; developing and implementing maintenance policies and procedures; purchasing supplies, equipment, and vehicles; and managing the budget for facilities and fleet operations.


Key Responsibilities:

Leadership and Management:

  • Supervise and lead the facilities maintenance team, including hiring, training, evaluating, and developing staff.
  • Manage fleet maintenance contract, including selecting vendor(s) and evaluating performance and pricing.
  • Develop and implement maintenance policies, procedures, and schedules to ensure the efficient operation of all facilities and vehicles.
  • Develop and implement a training manual for the onboarding of maintenance staff.
  • Foster a positive and productive work environment, promoting teamwork and professional development.

Facilities Maintenance:

  • Oversee the daily operations of the facilities maintenance department, ensuring timely and effective maintenance and repairs at all eight (8) Club sites and the administrative office.
  • Develop and manage preventive maintenance programs to extend the lifespan of building systems and equipment.
  • Coordinate with Club directors and administrative staff to schedule and prioritize maintenance tasks.

Fleet Maintenance:

  • Oversee the operations of the fleet maintenance vendor(s), ensuring timely and effective maintenance and repairs of the organization’s fleet of 21 vehicles.
  • Oversee the daily maintenance operations of the fleet maintenance Club staff, ensuring timely and effective maintenance of all vehicles and record keeping.
  • Develop and manage preventive maintenance programs to ensure vehicles are safe, reliable, and in good working condition.
  • Coordinate with Club directors and administrative staff to schedule and prioritize vehicle maintenance tasks.
  • Maintain accurate records of vehicle maintenance, inspections, and repairs.

Budgeting and Financial Management:

  • Collaborate with the Chief Financial officer to develop and manage the annual maintenance budget for facilities and fleet, including forecasting costs and tracking expenditures.
  • Identify cost-saving opportunities and implement strategies to optimize resources and reduce expenses.
  • Prepare reports on maintenance activities, costs, and performance metrics for senior management.
  • Collaborate with the CFO on the acquisition & disposal of assets from fleet inventory.

Safety and Compliance:

  • Ensure that all facilities and vehicles comply with local, state, and federal regulations, including safety, health, and environmental standards.
  • Work in collaboration with the Training & Safety Audit Director in conducting regular safety inspections and audits and address any issues promptly.
  • Develop and implement emergency response plans for both facilities and vehicles and ensure staff are trained in emergency procedures.
  • Attend Board Led Safety Committee meetings held quarterly.

Project Management:

  • Plan, coordinate, and oversee maintenance projects, including renovations, repairs, and upgrades for facilities and fleet.
  • Work with contractors and vendors to obtain quotes, negotiate contracts following BGCPBC policy, and ensure the quality and timeliness of work.
  • Monitor project progress, manage timelines, and ensure projects are completed within budget.

Facility and Fleet Improvement:

  • Identify opportunities for facility and fleet improvements and efficiency enhancements.
  • Implement energy-saving initiatives and sustainability practices.
  • Stay informed about the latest trends and technologies in facilities and fleet management.

Other duties as assigned by the Chief Impact Officer


Qualifications:

  • Bachelor’s degree in Facilities Management, Engineering, Business Administration, or a related field.
  • A minimum of 7-10 years of experience in managing multi-site facilities and fleet maintenance, with at least 5 years in a supervisory or managerial role.
  • Valid driver’s license with safe driving record.
  • Strong knowledge of building systems, including HVAC, electrical, plumbing, and mechanical systems, as well as vehicle maintenance.
  • Excellent leadership and team management skills.
  • Strong problem-solving and decision-making abilities.
  • Ability to manage budgets and financial planning.
  • Knowledge of safety regulations and compliance requirements.
  • Strong project management skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in maintenance management software and other relevant technologies.

Preferred Qualifications:

  • Certification in Facilities Management (CFM), Certified Maintenance Manager (CMM), or similar credentials.
  • Commercial driver's license (CDL) 
  • Experience in a large, complex organization, particularly in the nonprofit sector.
  • Experience with sustainability and energy management initiatives.

Physical Requirements/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

•       The role may require occasional evening and weekend work, as well as being on-call for emergency situations.

•       This position typically works in an office setting but requires frequent visits to various Club sites.

•       Frequently required to sit; stand; walk; use hands and fingers; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.

•       Frequently lift and/or move up to 25 pounds.

•       Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

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