Project Director

4 weeks ago

West Palm Beach, United States Boys & Girls Clubs of Palm Beach County Full time
Job DescriptionJob Description

Primary Function:


Under the direction and guidance of the Program Administrator, the Interim Project Director will coordinate the delivery of staff training and programmatic onboarding, and developmentally appropriate education and enrichment programs as prescribed by the 21st CCLC program, AmeriCorps, and other grant agreements and funding which support the program at all High School based Club sites. The Interim Project Director is responsible for working with all 21st CCLC high school and Club staff, providing support and guidance related to grant deliverables, outcomes, evidence-based theories of change, and approved objectives. This position provides instructional leadership to the project and monitors daily activities at the sites, including staff and participant attendance management, EZ Reports data management, and survey administration, utilizing proper survey protocols. The incumbent will work closely with the Great Futures Program Administrator and BGCPBC Director of Programming in setting and monitoring performance standards, and actively work with the high school program team, across multiple sites, to develop and maintain a highly effective learning environment. In collaboration with the VP of Resource Development and Programming and Great Futures Program Administrator, the Interim Project Director will assist in securing funding for future program growth and fulfill reporting requirements of funders of the High School based Club sites.

Key Roles (Essential Responsibilities):


High School Based Club Site Resource Development:


  • Leverages High School based existing resources, including local after-school enrichment programs, youth development education groups, schools, and resource centers to improve BGC programs and raise the visibility of the organization.

  • Cultivates relationships with local youth development and after school enrichment organizations, educators, and philanthropists, and corporations that support the use of technology in education

  • Collaborates with the VP of Resource Development and Programming and Great Futures Program Administrator, to build strategic partnerships that bring revenue and opportunity to the program and the organization.

  • Collaborates with the VP of Resource Development and Programming and Great Futures Program Administrator, to research and respond to requests for proposals, applications, corporate sponsorships and private donations to sustain and grow the program area.

Program Development and Management:


  • Provides High-School Club Directors and teachers with support and guidance in identifying, developing, planning. and implementing developmentally appropriate instructional programs as prescribed by the 21st CCLC and other grant agreements, to meet 21st CCLC outcomes for school year and summer programs.

  • Supervises the on-going provision of services in High-School based Club sites.

  • Supports, collaborates with, and assist High School Club Directors in recruiting, interviewing, selecting and recommending for hire all teachers, enrichment instructors, and other staff assigned to the 21st CCLC program.

  • Provides grant guidance, technical assistance, and program training to high school Club Directors, 21st CCLC program staff, teachers, and enhancement instructors, across multiple sites, and provide direct services to actively enrolled 21st CCLC participants.

  • Supports High School based teachers and provide instructional leadership in the specific academic and enrichment content areas, in alignment with 21st CCLC, Boys & Girls Clubs of America (BGCA), and other grant guidelines.

  • Collaborates with the Program Administrator in developing and delivering a comprehensive staff development plan that supports teachers and facilitates an environment in which 21st CCLC outcomes are met.

  • Masters an array of tools, namely EZ Reports, to manage program and participant data, and prepare necessary reports.

  • Monitors and support Club Director efforts towards the recruitment of students from eligible schools to ensure that contracted participation levels are achieved, and arranging meetings with high school administrators and teachers when targets are not being met, or concerns arise.

  • Collects, maintains and verifies all information used for preparing financial and activity reports to funders.

  • Creates and maintains a working relationship with participating high school principals, administrators, and the school district to recruit low-performing students from listed feeder schools.

  • Ensures compliance with all federal, state and local mandates specific to the 21st CCLC program.

  • Maintains an inventory of research and curriculum-related materials for the 21st CCLC program.

  • Develops an advocacy plan to promote the High School based program, its successes and build funding support.

  • Assists in the development of a sustainability plan for the Boys & Girls Club of Palm Beach County 21st CCLC high school program.

  • Assists the Program Administrator with the supervision of the delivery and quality of all contracted services, across multiple High School based Club sites, contacting and making arrangement with service providers, as well as, coordinating with the BGCPBC Volunteer Coordinator to ensure BGCPBC policies are followed.

  • Works closely with High School based Club staff to ensure that 21st CCLC and Club programs are blended and implemented cohesively across Clubs, and that there is affective collaboration among Clubs.

  • Ensures that all 21st CCLC staff are trained in the rules of the BGCPBC and are able to maintain and enforce club policy at all times.

  • Works with the high school team, the Program Administrator, and the BGCPBC Vice President of Club Operations, to ensure the Clubs are a safe and supportive place for youth to go for services, support, educational enrichment, and fun.

Relationships:


  • Internal: Maintain close, daily contact with Club staff (professional and volunteer) Club members, and supervisor to receive/provide information, discuss issues, explain guidelines/instructions; instruct; and advise/counsel.

  • External: Maintain contact and build relationships with community groups, schools external staff and volunteers, donors and others to recruit or to assist in resolving challenges.


Skills & Knowledge Required:


  • This position requires skill in: research, theories of change, effective practices, grant components and deliverables; in maintaining accurate records; in preparing written reports, meeting deadlines, and in maintaining effective working relations

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