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HRIS and HR Operations Specialist

2 months ago

Houston, United States Petroplan Full time

Our client is seeking a Full-Time HRIS and HR Operations Specialist to support US based LNG export facility and service the global demand for North American natural gas. This Houston-based position will support the long-term development of clean and reliable North American energy supplies.

Primary Responsibilities

1. HR Operations:

  • Serve as Subject Matter Expert: Act as the go-to expert for key HR business processes and activities within HR operations.
  • Specialize in HR Back-Office Processes: Maintain deep knowledge and expertise in specific HR back-office processes.
  • Provide Comprehensive HR Support: Offer support across various HR disciplines, including payroll, recruitment, employee relations, and compensation and benefits.
  • Employee Lifecycle Support: Assist employees with requirements related to their lifecycle processes, such as alimony, housing, garnishment inquiries, and payroll issues.
  • Drive Continuous Improvement: Foster a culture of continuous improvement by proactively identifying areas for process enhancement and driving changes to meet business needs.
  • Analyze and Recommend Improvements: Evaluate business process issues and provide recommendations to the HR team for system updates and process improvements.
  • Policy Management: Review, update, and maintain HR policies in line with legislative changes.
  • Resolve Complex Issues: Collaborate with colleagues to resolve complex HR issues, minimizing escalations and ensuring compliance.

2. HRIS/HRMS Expertise:

  • HRIS/HRMS Expert and Trainer: Serve as the expert and trainer for HRIS/HRMS, collecting and analyzing data to enhance HR strategies and processes, and improve departmental productivity.
  • Lead Automation and Integration: Lead efforts to automate, integrate, and configure core HR processes and programs, optimizing HRIS/HRMS and payroll systems to enhance employee experience.
  • Collaborate for System Improvements: Work closely with IT and the user community to identify areas for system improvement, recommend changes, and implement functional solutions.
  • Manage System Enhancements: Oversee requests for process improvements, system enhancements, and the development or acquisition of new HR-related software applications.
  • HRIS/HRMS Implementation Leadership: Lead ongoing HRIS/HRMS system implementations, including testing, configuration, security administration, report writing, and system optimization, while coordinating cross-functional dependencies.
  • Ensure Application Integration: Ensure HR applications integrate seamlessly into existing and future organizational infrastructure.
  • Support HRIS Systems: Provide comprehensive support for HRIS systems, including needs analysis, research, design, testing, quality control, deployment, training, and administration, while assisting HR end-users with relevant applications.
  • Prioritize and Govern Work: Collaborate with the HR team and IT to prioritize work, establish governance, and deliver value to end-users, focusing on an exceptional employee experience.
  • Translate Business Needs: Work with HR leaders to translate business needs into projects, managing prioritization, scheduling, and resource planning.
  • Conduct Regular Audits: Perform regular audits to ensure the quality of business processes and data.
  • Enhance User Experience: Actively identify and resolve issues or opportunities for improved user experience and HRIS integrations.
  • Document Workflows: Develop, document, and maintain HRIS business process workflows for efficiency and compliance.
  • Ad Hoc Reporting: Build, maintain, and administer ad hoc reporting tools for end-users, providing necessary training and support.

3. Additional Responsibilities:

  • Build Strong Relationships: Establish and maintain strong relationships with internal business leaders and employees.
  • Produce HR Reports: Create and generate reports on general HR activities and metrics.
  • Assist with HR Projects: Support various ad-hoc HR projects as needed.
  • Support Policy Communication: Assist in the communication, interpretation, and upkeep of the employee handbook, directory, and organizational chart, contributing to policy development.
  • Perform Other Duties: Carry out additional tasks as assigned.

Minimum Qualifications

  • Educational Background: Bachelor's degree in Human Resources or a related field.
  • Relevant Experience: At least 3 years of experience in HR operations and working with HRIS/HRMS.
  • HRIS System Expertise: Experience in HRIS system optimization and the ability to process and translate complex human capital data into actionable reports and dashboards.
  • Project Management Skills: Strong project management skills with a focus on continuous improvement.
  • Proficiency in Microsoft Tools: Advanced proficiency in Microsoft Word, Excel, and PowerPoint, along with proficiency in Microsoft Outlook and SharePoint.
  • Communication and Problem-Solving: Excellent communication, decision-making, problem-solving, critical thinking, and analytical skills, with a high level of attention to detail.
  • Organizational Skills: Strong organizational skills, with the ability to manage and prioritize multiple tasks seamlessly.
  • Innovation and Creativity: Demonstrated ability to continually improve internal processes through innovation and creativity.
  • Independent and Collaborative Work: Ability to work both independently and collaboratively with cross-functional teams, using sound judgment.
  • Relationship Building: Strong ability to build and maintain relationships at all levels of the organization.
  • Confidentiality and Adaptability: Ability to handle confidential information discreetly and adapt to various demands.

Preferred Qualifications

  • Industry Experience: Experience in the Oil and Gas or Manufacturing industry.
  • HR Discipline Experience: Experience across multiple Human Resources disciplines.
  • Global Company Experience: Experience working in a global multi-national company.
  • Data Visualization Expertise: Proficiency with major data visualization tools, such as PowerBI.
  • Payroll System Experience: Experience working with multiple payroll providers and systems.
  • M&A HRIS Management: Experience managing HRIS changes and implementations to support mergers and acquisitions.
  • UKG and HRIS Expertise: A hands-on expert with UKG, Immedis, and Dimensions implementations, continuously seeking to improve and optimize HRIS platforms.
  • IT Partnership: Ability to effectively partner with IT and non-technical users to translate needs into technical requirements and configurations.
  • System Development Life Cycle: Thorough understanding of the system development life cycle.
  • Project Management Knowledge: Strong knowledge of both theoretical and practical aspects of project management.
About Petroplan

Petroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.


Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.


In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What's more, we understand that different things are important to different people in today's world of work - it's about making exactly the right connections for you as an individual.


Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you're looking for from your next role.