Current jobs related to Administrative Assistant - Fort Lauderdale - Kira Labs Inc.

  • Administration Assistant

    3 months ago

    Fort Lauderdale, United States Daily Draft Full time

    Job DescriptionJob DescriptionOverviewWe are seeking a highly organized and efficient Office Administrator to join our expanding organization. The ideal candidate will provide crucial administrative support to our managers and executive team members. This role focuses on internal operations, including processing,reporting, and data entry, and requires...

  • Administrative Assistant

    4 days ago

    Fort Lauderdale, Florida, United States City of Lauderhill Florida Full time

    Job SummaryUnder general supervision, the purpose of this position is to provide moderately complex, diversified office support for an assigned department at the City of Lauderhill Florida.Key ResponsibilitiesPerform routine and specialized administrative support work.Provide administrative assistance to departmental staff.Assist with various administrative...

  • Administrative Assistant

    4 months ago

    Fort Lauderdale, United States D&G Worldwide LLC Full time

    Job DescriptionJob DescriptionWe are in need of an experience administrative assistant to assist the company's Founder and CEO with the growth and expansion of the company.Responsibilities will include but are not limited to:-Personal and office assistance duties(ie;planning of travel, vacationing etc.).-Assisting with developing company procedures and...

  • Administrative Assistant

    3 weeks ago

    Fort Lauderdale, Florida, United States Advanced Roofing Full time

    Job SummaryAdvanced Roofing Inc. is seeking a highly organized and detail-oriented Administrative Assistant to support the administrative function of the business.Key ResponsibilitiesProvide exceptional customer service to clients and internal stakeholdersCommunicate effectively with clients and colleagues to ensure seamless operationsManage and maintain...

  • Administrative Assistant

    3 weeks ago

    Fort Lauderdale, Florida, United States 5TH HQ LLC Full time

    Job SummaryWe are seeking a highly skilled and versatile Customer Service Representative/Administrative Assistant to join our team at 5TH HQ LLC. The ideal candidate will possess excellent communication skills, be adaptable, and have a strong ability to multitask.Key ResponsibilitiesRespond to customer inquiries and resolve issues in a timely and...

  • Administrative Assistant

    7 days ago

    Fort Lauderdale, Florida, United States Town of Davie Full time

    Job SummaryWe are seeking a highly skilled and experienced administrative professional to join our team at the Town of Davie. As an Administrative Aide, you will provide critical support to the Department Director and perform a variety of administrative and clerical tasks.Key ResponsibilitiesProvide administrative support to the Department Director,...

  • Administrative Assistant

    5 hours ago

    Fort Lauderdale, Florida, United States Broward Community College Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Specialist II to join our team at Broward College. The successful candidate will provide administrative support to several organizational units within the department, ensuring seamless day-to-day operations.Key ResponsibilitiesProvide administrative support to multiple...

  • Administrative Assistant

    3 weeks ago

    Fort Lauderdale, United States Five Star Senior Living Full time

    Key Responsibilities The Opportunity We are actively hiring for an experienced Administrative Assistant to join our team. As the Administrative Assistant, you will work with the Executive Director in managing day-to-day functions. The administrative assistant will also act as a liaison between the facility and the outside community. You will report directly...

  • Administrative Assistant

    4 months ago

    Fort Lauderdale, United States None Full time

    Job DescriptionJob DescriptionThe Administrative Assistant will be responsible for all administrative function to assure the company runs smoothly. Also responsible for directing and coordinating office services and Marketing (Social Media) activities.Responsible for providing arrangements for clients, follow-up calls and vendors meetings and establishing a...

  • Administrative Assistants

    3 days ago

    Fort Lauderdale, United States Manpower Full time

    Our client in Lauderhill, Florida is seeking an Executive Administrative Assistant to join their team. As an Executive Administrative Assistant, you will be part of the clerical team supporting executive advisors in the company. The ideal candidate will be detail-oriented, possess excellent communication and organizational skills. Job Title: Executive...

  • Administrative Assistant

    5 months ago

    Fort Lauderdale, United States Crew Mail Services Full time

    Job DescriptionJob DescriptionJob SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team which helps cruise line crew members with a variety of services including but not limited to Package Receiving & Delivery, Online Orders, Shipping, Storage, Onboard Mobile Retail . In this role, you will provide support to our team,...

  • Administrative Assistant

    5 days ago

    Fort Lauderdale, Florida, United States City of Lauderhill, FL Full time

    Job SummaryWe are seeking an experienced Administrative Specialist to join our team at the City of Lauderhill, FL. As an Administrative Specialist, you will provide administrative support to our department, performing a variety of tasks including document management, scheduling, and data entry.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Assistant

    3 weeks ago

    Fort Lauderdale, United States SWAYSLAND PROFESSIONAL ENGINEERING Full time

    A South Florida structural engineering firm is looking for a detail-oriented and proactive Part-Time Administrative Assistant to support our team. This role is ideal for someone with a strong organizational background who is interested in the possibility of transitioning to a full-time position in the future. The successful candidate will play a key role in...

  • Administrative Assistant

    1 month ago

    Fort Lauderdale, United States OWL Services Full time

    Job DescriptionJob DescriptionWho We AreOWL Services is the premier sales, installation, program management and service provider to retail, commercial, fleet, aviation and marine, and emergency power generation companies across the U.S. With 33 offices and distribution centers and more than 1,400 field service professionals, OWL delivers on a service...

  • Administrative Assistant

    3 days ago

    Fort Lauderdale, United States SWAYSLAND PROFESSIONAL ENGINEERING Full time

    Benefits: Free uniforms Opportunity for advancement A South Florida structural engineering firm is looking for a detail-oriented and proactive Part-Time Administrative Assistant to support our team. This role is ideal for someone with a strong organizational background who is interested in the possibility of transitioning to a full-time...

  • Administrative Assistant

    6 days ago

    Fort Lauderdale, Florida, United States City of Lauderhill, FL Full time

    Job SummaryWe are seeking an experienced Administrative Specialist I to join our team at the City of Lauderhill, FL. As an Administrative Specialist I, you will provide administrative support to our department, performing a variety of tasks including document management, scheduling, and data entry.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Assistants

    5 days ago

    Fort Lauderdale, United States Manpower Full time

    Looking for a stable administrative position? One within government that provide a great opportunity? Our client in Lauderhill is seeking administrative assistants to support in clerical duties, scheduling, phone reception and much more. The ideal candidates will be detail oriented and pleasant with customers Job Title: Administrative Clerk Location:...

  • Administrative Assistant

    1 month ago

    Fort Lauderdale, United States TDW Marine Full time $42,000 - $48,000

    Job DescriptionJob DescriptionJob Title: Administrative AssistantAre you detail-oriented, organized, and thrive on ensuring everything runs smoothly? Do you genuinely enjoy interacting with people and ensuring their needs are met? Do you have experience in the marine industry or field service industry? If so, we invite you to apply for the Administrative...

  • Administrative Assistant

    21 hours ago

    Fort Lauderdale, Florida, United States Nova Southeastern University Full time

    Job SummaryWe are seeking an Administrative Assistant to join our team at Nova Southeastern University. The successful candidate will provide administrative support to our staff and faculty, ensuring the smooth operation of our office.Key ResponsibilitiesRespond to inquiries and resolve routine problems in a timely and professional manner.Compose, edit, and...

  • Administrative Assistant

    3 months ago

    Fort Lauderdale, United States GK Realty Group Full time

    Job DescriptionJob DescriptionAdministrative Assistant In-OfficeWe are looking for someone who is genuinely passionate about helping and supporting others. If you are enthusiastic about taking on challenges and driving our team's success, we strongly encourage you to apply today! We need a dedicated and ambitious Real Estate Administrative Assistant with...

Administrative Assistant

3 months ago

Fort Lauderdale, United States Kira Labs Inc. Full time

Company Overview

Kira Labs, Inc., founded in 2003, is a dynamic and award winning cosmetic manufacturer based in South Florida. Appealing design, value and high quality, functional formulas characterize all of the Kira Labs brands, which feature products in multiple categories including Face, Hair, Body, Men's, Natural, Home and Pet. Some of our major partners include Walmart, Kroger, CVS, HEB, 5 Below, Dollar General, Costco, Sam’s Club, Amazon, TJ Maxx, Ross and Burlington. We do everything in house, from R&D, to production, brand development, and quality control. Our products are proudly made in-house with no animal testing and with continually responsible sourcing.


Summary

The Administrative Assistant to the Chief of Staff serves as the point of contact for the Chief of Staff and Executive Office and provides comprehensive administrative support to support key initiatives of the Executive Office such as business development, product development, and project execution.


Primary / Key Essential Functions and Responsibilities   

Administrative Tasks

  • Manage data preparation and presentation materials. Creates and develops visual presentations.
  • Conduct research, compile data and prepare documents for consideration and presentation by executives.
  • Support planning, coordination, execution and communication for events; such as meetings, travel, conferences, department activities or other activities.
  • Prepare expense reports and manage budgets for executive activities.
  • Maintain an organized and efficient library of company data and product samples.
  • Draft, proofread, and edit documents and reports.
  • Provide general administrative support to the Executive Office as needed.


Action List Management

  • Maintain organized records of challenges, requests, and needs from departments, understanding how to prioritize and discuss with Chief of Staff and Chief Executive Officer in order to keep projects running on time
  • Follow up with departments on feedback and requests from Executive Office using a multitude of platforms (Trello, Slack, TaskRay, In Person Communication, etc)
  • Keep the Executive Office and Chief of Staff accountable for completing action items from meetings and projects assigned to them.
  • Keep Chief of Staff up to date on progress and challenges of projects and assignments in order to help determine solutions and liaise with Departments.


Meeting Coordination

  • Plan and arrange meetings for the Executive Office and Chief of Staff, coordinating all meeting logistics
  • Organize and prepare materials for meetings, including agendas, presentations,  minutes, action items and next steps. 
  • Act as proxy for the Executive Office when unable to attend company meetings.
  • Ensure meetings are concluded on time and with a clear list of actions and next steps, checking in on the next steps in order to maintain accountability. 


Communication

  • Serve as Chief of Staff and Executive Office’s point person for all “ on the spot” requests that require CEOs attention.
  • Organizes and prioritizes large volumes of information and calls.
  • Drafts written responses or replies by phone or email when necessary. Responds to regularly occurring requests for information
  • Acts as a liaison with other departments and outside agencies, including high-level staff such as CEOs, presidents, senior vice presidents and chiefs


Project Management

  • Assist with the planning and execution of special projects and events as directed by the Chief of Staff.
  • Conduct research and compile data for various projects and reports.
  • Communicate Executive Office/Chief of staff priorities and requests with appropriate Departments in order to push swift execution.


Education and/or Experience and Qualifications


  • Bachelor’s Degree preferred
  • Minimum Experience: 3 years of relevant professional experience as an Executive Administrative Assistant or Office Manager.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Knowledge in Trello, Taskray and SalesForce a plus


Knowledge, Skills and Abilities

  • Entrepreneurial spirit and desire for constant improvement.
  • Excellent organizational skills with strong attention to detail, follow-through, and commitment to quality.
  • Excellent critical thinking and creative problem solving skills.
  • Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary.
  • Executive level presentation and research skills.
  • Results-driven with exemplary planning, coordination and organizational skills
  • Excellent time management skills with the ability to coordinate multiple concurrent projects and adhere to tight deadlines and emergencies with poise and grace without compromising quality of work.
  •  Must be able to demonstrate high levels of professionalism and discretion.
  • Have a vast depth of knowledge within many administrative tasks and platforms.
  • Passion for all things beauty, following beauty and wellness trends.