Administrative Assistant

2 days ago


Fort Lauderdale, Florida, United States City of Lauderhill, FL Full time
Job Summary

We are seeking an experienced Administrative Specialist to join our team at the City of Lauderhill, FL. As an Administrative Specialist, you will provide administrative support to our department, performing a variety of tasks including document management, scheduling, and data entry.

Key Responsibilities
  • Provide administrative support to the department, including document management, scheduling, and data entry.
  • Perform a variety of keyboard tasks, including forms, letters, reports, and schedules.
  • Function as a receptionist, receiving and screening calls and visitors, and directing them to the appropriate entities.
  • Prepare agendas, attend meetings, and record proceedings and prepare minutes.
  • Secure details of specialized information, coordinating office work and providing information regarding services and operations of the assigned department or work unit.
  • Accept and process subpoenas for sworn and non-sworn personnel.
  • Maintain department filing systems, perform sorting, grading, verifying, filing, and/or retrieving office documentation.
  • Research, compile, and assemble a variety of information to be used by others, comparing data and information as directed.
  • Assist in the preparation and maintenance of department records, establishing new and specialized files according to prescribed methods.
  • Keep appointment calendars and schedules appointments, making travel arrangements.
  • Maintain supply/equipment inventory, order materials as needed, monitor budget, and prepare purchase orders.
  • Enter a variety of routine, technical, and specialized data into computer systems, prepare, sort, prioritize, and distribute all incoming and outgoing mail.
  • Operate a variety of office equipment, including facsimile machines, typewriters, computer terminals, and copy machines.
  • Assist in organizing and coordinating city special events.
Requirements
  • High school diploma or equivalent, supplemented by up to one (1) year previous experience and/or training involving office administrative support.
  • Ability to type 35 words per minute.
  • Valid State of Florida driver's license.
  • Residency in the City of Lauderhill, FL.
Preferred Qualifications
  • Experience working for a municipal government organization.
  • Ability to work in a fast-paced environment and prioritize tasks effectively.
  • Excellent communication and interpersonal skills.
What We Offer

We offer a competitive salary of $16.63 per hour, a 29-hour workweek, and a comprehensive benefits package.

If you are a motivated and detail-oriented individual with excellent administrative skills, we encourage you to apply for this exciting opportunity.



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