Administrative Assistant

7 hours ago


Fort Lauderdale, Florida, United States Broward Community College Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Specialist II to join our team at Broward College. The successful candidate will provide administrative support to several organizational units within the department, ensuring seamless day-to-day operations.

Key Responsibilities
  • Provide administrative support to multiple departments, including filling, answering telephones, and assisting visitors.
  • Oversee and/or perform a range of administrative activities, serving as a central point of liaison with other departments and external constituencies.
  • Utilize knowledge of operational processes to create, compose, and edit technical and administrative correspondence and documentation.
  • Schedule and coordinate meetings and events, maintaining calendars, appointments, and other similar activities.
  • Prepare routine correspondence using office software, templates, and existing form letters.
  • Initiate and maintain requisitions, disbursements for departmental purchases, and process and reconcile travel expenses.
  • Perform database management and maintenance, ensuring data accuracy.
  • Research and gather information for projects and assist with the development of college-wide reports.
Requirements
  • High school education or equivalent required.
  • One to three years of administrative support, office, or related experience required.
Preferred Qualifications
  • Basic training to student workers and part-time employees on standard operating office procedures.
  • Computer skills, including data entry and email.
  • Basic Internet skills for research.
  • Basic skills on Microsoft Office Suite required.
  • Solid communication skills (both written and oral) to represent the work area.
Competencies
  • Respect for Others: Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College.
  • Maintains professionalism and contributes to a cohesive work environment.
  • Teamwork: Cooperates and collaborates with individuals & groups that support the mission and values of the College.
  • Flexibility & Adaptability: Adapts approaches as situations in the work environment change.
  • Technical Expertise: Effectively applies concepts, theories, methods, tools, techniques, and expertise in administrative and clerical support.
  • Continuous Improvement & Learning: Actively develops one's own skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of the department, division, and College.


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