Current jobs related to Sr. Administrative Assistant - Bonita Springs - City of Bonita Springs

  • Operations Administrative Assistant

    2 days ago

    Bonita Springs, United States City Mattress Full time

    Company Overview: As a leading mattress and furniture retailer, we believe that a good night's sleep is the key to wellness. We are passionate about creating the ultimate sleep experience for our customers, and we are looking for an Administrative Assistant who can share our vision. We have a fun, dynamic, and diverse team of employees who work together to...

  • Operations Administrative Assistant

    20 hours ago

    Bonita Springs, United States City Mattress Full time

    Company Overview: As a leading mattress and furniture retailer, we believe that a good night's sleep is the key to wellness. We are passionate about creating the ultimate sleep experience for our customers, and we are looking for an Administrative Assistant who can share our vision. We have a fun, dynamic, and diverse team of employees who work together to...

  • Administrative Assistant

    4 months ago

    Bonita Springs, United States Simmonds Electrical of Naples, Inc. Full time

    Job DescriptionJob DescriptionAdministrative/Scheduling Assistant needed immediately for busy electrical contracting company. Prior experience working in an office environment a plus. Experience in the construction industry a PLUS! Must speak fluent English. Full time position requiring 30-40 hours weekly. Must pass a drug screening test. Medical benefits...

  • Administrative Coordinator

    3 weeks ago

    Bonita Springs, Florida, United States MAY Management Service, Inc. Full time

    Job SummaryMAY Management Service, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Community Association Managers and assist in completing projects for associations and owners in a professional and timely manner.Key...

  • Administrative Coordinator

    3 weeks ago

    Bonita Springs, Florida, United States MAY Management Service, Inc. Full time

    Job SummaryMAY Management Service, Inc. is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our Community Association Managers and assist in completing projects for associations and owners in a professional and timely manner.Key...

  • Administrative Support Specialist

    1 week ago

    Bonita Springs, Florida, United States Cole Scott and Kissane PA Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant. In this role, you will work closely with our team to perform a variety of tasks, including data entry, document management, and administrative support.Key ResponsibilitiesProvide administrative support to our team, including data...

  • Administrative Support Specialist

    1 day ago

    Bonita Springs, Florida, United States Simmonds Electrical of Naples, Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Simmonds Electrical of Naples, Inc. This is a full-time position requiring 30-40 hours weekly, with a salary commensurate with experience.Key ResponsibilitiesProvide administrative support to our team, including answering phones, responding to...

  • Office Administration Specialist

    4 weeks ago

    Bonita Springs, Florida, United States KW Property Management, LLC Full time

    Position OverviewThis role involves providing essential support to the management office, ensuring smooth administrative operations while adhering to established protocols.Key ResponsibilitiesDaily Operations: Assist in the seamless functioning of the management office by performing various administrative tasks in accordance with company...

  • System Administrator or Sr

    2 months ago

    Colorado Springs, United States Ent Credit Union Full time

    Job DescriptionAs the System Admin on the infrastructure support team, you are an experienced IT infrastructure professional, implementing most standard procedures independently. This includes daily monitoring of the production environment, timely communication of issues to employees and IT management, and analysis of problems or malfunctions to ensure...

  • Human Resources Administrator

    1 month ago

    Bonita Springs, Florida, United States DeRomo's Gourmet Market Full time

    Job OverviewPosition Summary:The HR Coordinator plays a pivotal role in providing essential administrative assistance to the Human Resources Director. Responsibilities encompass benefits management and recruitment facilitation, acting as a liaison for staff interactions. This position involves engaging with team members to offer human resources expertise.Key...

  • Administrative Support Specialist

    4 weeks ago

    Bonita Springs, Florida, United States Diamond Oaks Village Full time

    FIND YOUR PASSION At Diamond Oaks Village, a vibrant community within Discovery Senior Living, we offer fulfilling career opportunities that allow you to positively impact the lives of our residents. About Discovery Senior Living Discovery Senior Living is recognized as one of the top five largest providers of senior housing in the United States, celebrated...

  • Early Learning Administrative Support Specialist

    3 weeks ago

    Bonita Springs, Florida, United States YMCA of Southwest Florida Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to support the Early Learning program at the YMCA of Southwest Florida. The successful candidate will provide exceptional customer service, maintain a clean and organized workspace, and ensure the smooth operation of the front desk.Key ResponsibilitiesCustomer Service:...

  • Early Learning Administrative Support Specialist

    3 weeks ago

    Bonita Springs, Florida, United States YMCA of Southwest Florida Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Administrative Assistant to support the Early Learning program at the YMCA of Southwest Florida. The successful candidate will provide exceptional customer service, maintain a clean and organized workspace, and ensure the smooth operation of the front desk.Key ResponsibilitiesCustomer Service:...

  • VMware System Administrator or Sr Depending on Experience

    1 week ago

    Colorado Springs, United States Ent Credit Union Full time

    Job Description As the System Admin on the infrastructure support team, you are an experienced IT infrastructure professional, implementing most standard procedures independently. This includes daily monitoring of the production environment, timely communication of issues to employees and IT management, and analysis of problems or malfunctions to ensure...

  • VMware System Administrator Or Sr

    1 week ago

    Colorado Springs, United States Ent Credit Union Full time

    Company Description Ent Credit Union exists to improve the financial quality of life of the people we serve. This mission drives us every day, but we are more than our mission. We're also individuals using our unique abilities to make our organization, and the communities we serve, better than they were yesterday. We're a not-for-profit that puts people...

  • VMware System Administrator

    1 day ago

    Colorado Springs, Colorado, United States Ent Credit Union Full time

    Job DescriptionAs a seasoned IT infrastructure professional, you will play a critical role in implementing standard procedures independently. This includes daily monitoring of the production environment, timely communication of issues to employees and IT management, and analysis of problems or malfunctions to ensure timely resolution. Your proactive and...

  • Administrative Assistant

    4 weeks ago

    Colorado Springs, United States State of Colorado Full time

    We are recruiting to fill an Administrative Assistant position Colorado State Public Defenders regional trial office located in Colorado Springs. This is a full-time, entry-level Administrative Assistant position responsible for performing routine c Administrative Assistant, Administrative, Office Manager, Assistant

  • Administrative Assistant

    1 week ago

    Boiling Springs, United States Personnel Services Unlimited Full time

    Administrative Assistant - Financial Planning Department. About the Role:Personnel Services Unlimited is hiring for a (Short-Term, 6-week) Administrative Assistant opening! This position is in Boiling Spring, NC. Hours are Monday through Friday, 8 am Administrative Assistant, Financial Planning, Administrative, Assistant, Staffing

  • Medical Assistant

    5 days ago

    Bonita Springs, Florida, United States Lee Health Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant to join our team at Lee Health. As a Medical Assistant, you will play a vital role in providing exceptional patient care and supporting our healthcare team.Key ResponsibilitiesAssist healthcare providers with patient exams, procedures, and treatmentsCollect and process lab specimens, perform...

  • File Clerk/Administrative Assistant

    1 week ago

    Bonita Springs, United States Cole Scott and Kissane PA Full time

    Work closely with a team to do a multitude of tasks, such as typing, scanning, organizing, and inputting data into a case management system. Candidate must be flexible while having strong typing and organization skills. This position will also help cover the front desk, as needed. Growth Opportunities : Inspired to perform well by the chance to take on more...

Sr. Administrative Assistant

3 months ago

Bonita Springs, United States City of Bonita Springs Full time

Provides direct administrative support to the Director of Communications and Facilities. Under the supervision of the Director of Communications and Facilities, assists with department processes and procedures, phone calls, processing of invoices, financial processes and support for the Director of Communications & Facilities. The Executive Assistant role will support the Director of Communications & Facilities who is responsible for Communications, Events, Information Technology and Facilities. This role will coordinate and manage executive scheduling, prepare and organize important materials and plans, and support meetings and the preparation of meeting material.


The dynamic nature of this role requires that the ideal candidate have exemplary time management skills and the ability to identify and anticipate the Director's needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team, elected Officials, and staff that report to the Director of Communications & Facilities.


Responsibilities

EXAMPLES OF ESSENTIAL FUNCTIONS:

The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position. The role of an Sr. Administrative Assistant is important to the success of the Director and, as a result, the company. The Sr. Administrative Assistant helps the Director for whom they work with tasks such as scheduling; reviewing, prioritizing and responding to emails; answering and returning phone calls; organizing documents; maintaining records; taking notes at meetings and any other administrative tasks that help the executive perform their job.


· Provide direct support to the Director of Communications and Facilities and assist the director in facilitating department communication and processes.

  • Work directly with the Director to support all aspects of her daily work routine.
  • Maintain the Director's calendar, including scheduling meetings, appointments, speaking engagements, and travel arrangements. Exercise discretion in committing time and evaluating needs.

· Assists in training staff in processes for the department as needed and assigned by director.

· Handles Director of Communications and Facilities’ calendar.

· Assists with department bids and contracts.

· Assists with event calendar & online calendar as needed.

· Updates communications webpage and news stories as needed.

· Assists with approved permitting notification.

· Generates internal and external correspondence, including letters, city documents, and project documents.

· Assists with department needs as assigned by the Director of Communications and Facilities.

· Coordinates invoice approvals between the Communications Department and the Finance Department in a timely manner.

· Must be organized and have knowledge of assisting with invoices and finance approvals.

· Maintains excel documents for department budget. Oversees financial approval process from department staff to the director.

· Assists with bid documents, schedules pre-bid walkthroughs and bid openings.

· Tracks projects for the department director.

· Maintains and organizes department files

· Assists department by maintaining supplies

· Prepares reports/presentations as requested

· Assists with maintaining an updated media list.

· Assists with drafting press releases and newsletters.

· Assists with maintaining files and inventory of photographs; responds to requests for photograph copies and reproduces photographs upon request.

· Complies with all applicable laws, regulations, and guidelines that address conflict of interest and code of ethics for government employees.

· Meets the attendance requirements of the position which is an essential function of this position.

· Performs any other related work as required.

  • Manage scheduling for Director
  • Draft, review and send communications on behalf of Director
  • Organize and prepare for meetings, including gathering documents and attending to logistics of meetings
  • Answer and respond to phone calls, communicate messages and information to the director
  • Prioritize emails and respond when necessary
  • Coordinate travel arrangements
  • Maintain various records and documents for director



Reasonable accommodations will be made for otherwise qualified individuals with a known disability.


· These essential job duties, requirements and skills are not to be construed as a complete statement of all duties, requirements, and skills. This position will be required to perform other job related essential and non-essential duties, requirements, and skills as required.



MINIMUM QUALIFICATIONS:

Associate degree communications, business administration, and marketing or related; supplemented by 5 or more years’ experience in administrative role; 2 or more years’ experience with special events, finance or communications; or an equivalent combination of education, certification, training and/or experience.


· Possession of a valid State of Florida driver’s license required

· Must be available to attend evening meetings/ weekend events if necessary


KNOWLEDGE, ABILITIES, AND SKILLS:


  • Knowledge of special events planning to include organization, press releases, and budget.
  • Skilled in computer software programs including but not limited to Microsoft Word, Excel, Outlook, Publisher, etc.

· Knowledge of bids, contract preparation, and proposals

· Ability to effectively use computer applications, word processing, desktop publishing, graphics and Internet systems to perform assigned duties

· Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work

· Ability to organize work for timely completion

· Ability to follow complex oral and written instructions

· Ability to communicate effectively orally and in writing

· Ability to work a flexible schedule including nights, weekends, and some holidays

· Skilled in organizational methods and time management

· Skilled at paying attention to detail

· Knowledge of computer word processing systems

· Ability to work with vendors to obtain financial documents in a timely manner.

· Ability to track invoices and process for approval.

· Must be organized and pay attention to detail.

· Knowledge of specialized terminology related to municipal meetings.

· Knowledge of prescribed formats and procedures in preparation of verbatim and

summary minutes

  • Ability to coordinate and schedule multiple assignments.

· Ability to establish and maintain effective working relations with staff and the public.

· Ability to work in a diverse environment.


PHYSICAL REQUIREMENTS:

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (up to 20 pounds). Tasks may involve extended periods of time at a keyboard or work station.


ENVIRONMENTAL REQUIREMENTS:

Tasks are regularly performed with exposure to adverse environmental conditions (e.g., dirt, cold, rain, fumes).


SENSORY REQUIREMENTS:

Tasks require sound and visual perception and discrimination. Tasks require oral communications ability.



The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.


The City of Bonita Springs is an Equal Opportunity Employer. In compliance with United States Equal Employment Opportunity guidelines and the Americans with Disabilities Act, The City of Bonita Springs provides reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.


I have read and understand this classification description and hereby certify that I am qualified to perform this job, with or without reasonable accommodation. I have read and understand the requirements for this position. I also understand that this job description and actual duties performed may change from time to time as needed and without notice.