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Early Learning Administrative Support Specialist

2 months ago

Bonita Springs, Florida, United States YMCA of Southwest Florida Full time
Job Summary

We are seeking a highly skilled and detail-oriented Administrative Assistant to support the Early Learning program at the YMCA of Southwest Florida. The successful candidate will provide exceptional customer service, maintain a clean and organized workspace, and ensure the smooth operation of the front desk.

Key Responsibilities
  • Customer Service: Provide outstanding service to families, guests, and staff, ensuring a positive experience at the YMCA.
  • Administrative Support: Assist with creating and editing documents, maintaining accurate records, and performing data entry duties.
  • Front Desk Operations: Manage the front desk, handle inquiries, and provide information to guests and families.
  • Communication: Ensure timely and accurate communication with families, staff, and vendors through email and other means.
  • Event Planning: Support the planning and execution of events, such as open houses, art shows, and concerts.
  • Supply Management: Maintain adequate kitchen supplies, order classroom materials, and ensure a clean and organized workspace.
  • Reporting: Submit monthly reports and maintain accurate records.
  • Training and Development: Participate in ongoing training and development opportunities to enhance skills and knowledge.
Requirements
  • Education: High school diploma or equivalent required.
  • Certifications: Infant/Child CPR & First Aid, Blood Borne Pathogens training, and YMCA Child Sexual Abuse Prevention Class.
  • Skills: Strong communication and relationship-building skills, attention to detail, and ability to multitask.
  • Commitment: Commitment to inclusion and compliance with the Americans with Disabilities Act (ADA).
Working Conditions

The physical demands of this role include sitting, kneeling, and standing for extended periods. The employee must be able to move around the work environment, which may include stairs. The noise level is usually moderate.