Executive Personal Assistant to Chief Executive Officer

4 days ago


Stamford, United States C-SUITE ASSISTANTS Full time

Executive Personal Assistant to CEO, Leading International Marine Transshipment Company, Stamford, CT

The CEO of a well-established global marine transshipment service with offices all over the world is looking for a “right hand” Executive Personal Assistant to manage all things administrative (50% EA/50% PA). This is an exciting opportunity to work side by side with a CEO who has built the business to be a leader in his field through innovative solutions for its clients with a “never say no” attitude. The ideal candidate has 3 to 5 years of experience supporting a C-suite executive or HNW individual, personally and professionally with a "can do, no job too small" attitude. The ideal candidate is also a true problem solver who understands how to anticipate needs and make last minute changes to meeting schedules on a daily basis to keep the CEO on track. This is a 5 day a week position in their new office in Stamford with flexibility to work from home when the CEO is traveling. The CEO usually travels roughly 2 weeks out of the month.

About the Job:

Support the CEO as a “right hand” including overseeing an ever- changing calendar that needs to be updated and "tweaked" given his schedule

Manage domestic/international travel arrangements with detailed itineraries

Interact with internal and external stakeholders and help prepare CEO for meetings including collateral materials, research, catering and the like

Help manage multiple home properties: handle maintenance and

Plan events, dinners for internal and client meetings, personal and professional

Expense reporting

Ad hoc projects, personal and professional

Personal work, run errands, update car registrations, etc

Salary, Discretionary Bonus, Comprehensive Health Benefits, 4 Weeks Vacation

About You:

3 -5 years of experience as an Executive Personal Assistant supporting a C-suite executive or HNW principal

Bachelor’s Degree

Very detail oriented with the ability to change gears quickly; a problem solver who anticipates needs and works independently

High level of integrity and discretion in handling all confidential information; high emotional and intellectual intelligence

Excellent Microsoft Office Suite skills; experience managing a calendar with meetings in multiple time zones

Excellent written and verbal communication skills

A worldly perspective; someone who may be well traveled a plus



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