Administrative Assistant

2 months ago

Santa Monica, United States Bold Consulting Full time

Company Overview:

Our client is a mission-driven clean skincare company dedicated to crafting high-quality, sustainable, and effective skincare solutions. Our commitment to transparency, ethical sourcing, and eco-friendly practices is at the heart of everything we do. This is an opportunity to work for a company that is much more than a beauty and skin care brand. As a public B(enefit)-Corporation, the Company established the industry-standard for transparency and safety in personal care/beauty through its sourcing, labeling, testing, & screening protocols. The Company’s products continuously push the boundaries of performance innovation without sacrificing safety, offering today’s consumers immediate solutions.


Position Overview:

The Administrative Assistant will provide support to the CEO, helping ensure the CEO’s time is managed effectively. The ideal candidate is highly organized, proactive, and adaptable, with a passion for the beauty industry and sustainability. This role offers a unique opportunity to be part of a fast-growing company and contribute to its success.


Primary Position Responsibilities include but are not limited to:


CEO Support + Office Management

  • Manage CEO’s calendar ensuring proper prioritization is implemented efficiently.
  • Manage CEO’s expenses, properly submitting and tracking for processing, as applicable.
  • File and retrieve corporate documents, records, and reports.
  • Coordinate travel arrangements, including flights, accommodations, and itineraries for CEO.
  • Assist with limited personal tasks on behalf of the CEO.
  • Handle sensitive and confidential information with discretion.
  • Select CEO email support.
  • Oversee day-to-day office operations to ensure a productive and efficient environment.
  • Manage office supplies, equipment, and vendor relationships.
  • Coordinate office maintenance, ensuring a clean and professional workspace.
  • Act as the primary point of contact for office-related needs.
  • Support office guests upon arrival.


Knowledge/Skills/Abilities/Qualifications:

  • Experience in an assistant or office management role.
  • Absolute discretion in all matters, utilizing emotional intelligence to establish rapport with the CEO and various staff members.
  • Strong organizational skills and attention to detail.
  • Exceptional verbal and written communication skills.
  • Excellent time management skills.
  • Ability to collaborate and work effectively with people at all levels of the organization and cross-functionally.
  • Adept working in a fast-paced environment, able to efficiently manage multiple tasks/projects simultaneously.
  • Ability to work in high pressure situations with absolute discretion.
  • Proficiency with Microsoft Office applications (e.g. Outlook, Word, PowerPoint, etc.).


Work Location and Hours:

  • Employee will work in our corporate offices located in Santa Monica, CA and remotely, as arranged with CEO
  • Work Hours: General company-wide work hours are from 8:30am – 5:30pm PT, though the Executive Assistant is expected to be more broadly available and accessible, given the nature of the role and its responsibilities.


Travel:

Limited, periodic travel may be necessary, based on applicable CEO travel.


What We Offer:

Competitive salary and benefits package.

An opportunity to grow with a dynamic and innovative company.

A positive, collaborative work culture.

Staff discounts on clean skincare products

  • Administrative Assistant

    1 month ago

    Santa Monica, United States Robert Half Full time

    Job DescriptionJob DescriptionA non-profit in Santa Monica is hiring a contract Administrative Assistant to support the Leasing & Occupancy Department. This is an ongoing temporary position with potential to extend to full-time. As the Administrative Assistant, you will assist with scheduling, data entry, filing, and overall support need for the department....

  • Administrative Assistant

    1 week ago

    Santa Monica, United States Robert Half Full time

    Job DescriptionJob DescriptionA non-profit in Santa Monica is hiring a contract-to-hire Administrative Assistant to support the Leasing & Occupancy Department. As the Administrative Assistant, you will assist the leasing team with scheduling, data entry in Excel, filing, and overall support need for the department. You will also assist with processing...

  • Administrative Assistant

    4 days ago

    Santa Monica, United States First Recruiting LLC Full time

    Maintain and update the C-Suite Executive team calendarCoordinate logistics for calls, meetings, and events with the Lead Executive Assistant to ensure C-Suite Executive receives daily/weekly schedule, Requests and Reminders ListArrange travel for C-Suite Executive, including reserving hotels, ground transportation and dining reservationsPrepare trip...

  • Administrative Assistant

    4 days ago

    Santa Monica, United States First Recruiting LLC Full time

    Maintain and update the C-Suite Executive team calendarCoordinate logistics for calls, meetings, and events with the Lead Executive Assistant to ensure C-Suite Executive receives daily/weekly schedule, Requests and Reminders ListArrange travel for C-Suite Executive, including reserving hotels, ground transportation and dining reservationsPrepare trip...

  • Administrative Assistant

    1 month ago

    Santa Monica, United States Elite Placement Group, Inc. Full time

    West LA-based boutique finance firm is seeking a driven and experienced Senior Administrative Assistant to support a senior executive and ensure seamless office operations. The right candidate will be proactive, detail-oriented, and thrive in a fast-paced, collaborative environment. This firm fosters innovation and an entrepreneurial mindset, making it an...

  • Administrative Assistant

    1 month ago

    santa monica, United States Elite Placement Group, Inc. Full time

    West LA-based boutique finance firm is seeking a driven and experienced Senior Administrative Assistant to support a senior executive and ensure seamless office operations. The right candidate will be proactive, detail-oriented, and thrive in a fast-paced, collaborative environment. This firm fosters innovation and an entrepreneurial mindset, making it an...

  • Administrative Assistant I

    1 month ago

    Santa Monica, California, United States Della Infotech Full time

    Job Summary:We are seeking an experienced Administrative Assistant to support the Executive Director of our Task Force for Meaningful Change. The successful candidate will provide exceptional administrative support, ensuring the smooth operation of the Executive's office and contributing to the success of our team.Key Responsibilities: Manage the Executive's...

  • Senior Administrative Assistant

    2 days ago

    Santa Monica, United States Masis Professional Group Full time

    Masis Professional Group is assisting our client in searching for a Sr. Administrative Assistant which is a Contract To Hire role in Santa Monica CA. Schedule: Monday through Friday 8am-5pm Pay: $20.82-$27.60 per hour Overview This is a temp to perm position and at the 3 month mark the contingent worker will be evaluated for potential conversion to a...

  • Senior Administrative Assistant

    4 days ago

    Santa Monica, United States Masis Professional Group Full time

    Masis Professional Group is assisting our client in searching for a Sr. Administrative Assistant which is a Contract To Hire role in Santa Monica CA.Schedule: Monday through Friday 8am-5pmPay: $20.82-$27.60 per hourOverviewThis is a temp to perm position and at the 3 month mark the contingent worker will be evaluated for potential conversion to a permanent...

  • Senior Administrative Assistant

    14 hours ago

    Santa Monica, United States Masis Professional Group Full time

    Masis Professional Group is assisting our client in searching for a Sr. Administrative Assistant which is a Contract To Hire role in Santa Monica CA. Schedule: Monday through Friday 8am-5pm Pay: $20.82-$27.60 per hour Overview This is a temp to perm position and at the 3 month mark the contingent worker will be evaluated for potential conversion to a...

  • Senior Administrative Assistant

    3 days ago

    Santa Monica, United States Masis Professional Group Full time

    Masis Professional Group is assisting our client in searching for a Sr. Administrative Assistant which is a Contract To Hire role in Santa Monica CA.Schedule: Monday through Friday 8am-5pmPay: $20.82-$27.60 per hourOverviewThis is a temp to perm position and at the 3 month mark the contingent worker will be evaluated for potential conversion to a permanent...

  • Administrative Assistant

    2 months ago

    santa monica, United States Bold Consulting Full time

    Company Overview:Our client is a mission-driven clean skincare company dedicated to crafting high-quality, sustainable, and effective skincare solutions. Our commitment to transparency, ethical sourcing, and eco-friendly practices is at the heart of everything we do. This is an opportunity to work for a company that is much more than a beauty and skin care...

  • Administrative Assistant

    1 month ago

    santa monica, United States Bold Consulting Full time

    Company Overview:Our client is a mission-driven clean skincare company dedicated to crafting high-quality, sustainable, and effective skincare solutions. Our commitment to transparency, ethical sourcing, and eco-friendly practices is at the heart of everything we do. This is an opportunity to work for a company that is much more than a beauty and skin care...

  • Senior Administrative Assistant

    3 weeks ago

    Santa Monica, United States The People Concern Full time

    Senior Administrative Assistant - Westside 1749 14th St, Santa Monica, CA 90404, USA * Los Angeles, CA, USA Req #11236 Tuesday, October 1, 2024 Job Title: Senior Administrative Assistant Status: Full-Time, Non-Exempt (Hourly), Non-Management Location: Westside Mental Health Office, 1749 14th Street, Santa Monica, CA 90404 Hours: Monday-Friday,...

  • Senior Administrative Assistant

    3 weeks ago

    Santa Monica, United States The People Concern Full time

    Senior Administrative Assistant - Westside 1749 14th St, Santa Monica, CA 90404, USA * Los Angeles, CA, USA Req #11236 Tuesday, October 1, 2024 Job Title: Senior Administrative Assistant Status: Full-Time, Non-Exempt (Hourly), Non-Management Location: Westside Mental Health Office, 1749 14th Street, Santa Monica, CA 90404 Hours: Monday-Friday,...

  • Senior Administrative Assistant

    3 weeks ago

    Santa Monica, United States The People Concern Full time

    Senior Administrative Assistant - Westside 1749 14th St, Santa Monica, CA 90404, USA * Los Angeles, CA, USA Req #11236 Tuesday, October 1, 2024 Job Title: Senior Administrative Assistant Status: Full-Time, Non-Exempt (Hourly), Non-Management Location: Westside Mental Health Office, 1749 14th Street, Santa Monica, CA...

  • Executive Administrative Assistant

    4 days ago

    Santa Monica, United States TalentPlug LLC Full time

    Summary:Driving: NoCOVID Requirements: NoneDress Code: Business CasualInterview Type: Phone and then In-Person at a location near the officeThis is a temp to perm position; at the 3 month mark, the contingent worker will be evaluated for potential conversion to a permanent employee. All in-person interviews will take place at a location near by, not at the...

  • Executive Administrative Assistant

    4 days ago

    Santa Monica, United States TalentPlug LLC Full time

    Summary:Driving: NoCOVID Requirements: NoneDress Code: Business CasualInterview Type: Phone and then In-Person at a location near the officeThis is a temp to perm position; at the 3 month mark, the contingent worker will be evaluated for potential conversion to a permanent employee. All in-person interviews will take place at a location near by, not at the...

  • Temporary Administrative Assistant

    2 weeks ago

    Santa Monica, United States Career Group Companies Full time

    Position: Temp Support/AdminIndustry: EntertainmentLocation: Santa Monica, CAPay Rate: $25-28/hourSchedule: Monday-Friday, 9:00 AM - 5:00 PMDuration: 2-5 months starting November 18, 2024Position Summary:A leading company in the entertainment industry is seeking a detail-oriented, reliable temp to support the CEO’s Senior Assistant and Head of IT in a data...

  • Temporary Administrative Assistant

    1 week ago

    santa monica, United States Career Group Companies Full time

    Position: Temp Support/AdminIndustry: EntertainmentLocation: Santa Monica, CAPay Rate: $25-28/hourSchedule: Monday-Friday, 9:00 AM - 5:00 PMDuration: 2-5 months starting November 18, 2024Position Summary:A leading company in the entertainment industry is seeking a detail-oriented, reliable temp to support the CEO’s Senior Assistant and Head of IT in a data...