Executive Assistant

3 days ago

Miami, United States ALEXIS Full time

ALEXIS is a Miami based globally recognized fashion brand, celebrated for its sophisticated, feminine designs that blend effortless elegance. Our team is dedicated to innovation, creativity, and excellence, crafting pieces that resonate with the discerning tastes of our clientele.


Position Overview:

We are seeking a highly organized, resourceful, and polished Executive Assistant to support our CEO/Creative Director. This individual will serve as a trusted partner, managing a dynamic schedule, overseeing critical communications, and ensuring seamless coordination across business and creative endeavors. This is a unique opportunity to contribute to the success of a leading fashion brand.


Key Responsibilities


Schedule Management:

  • Maintain and optimize the CEO/Creative Director's calendar, ensuring efficient time allocation for meetings, design reviews, and strategic initiatives.
  • Coordinate appointments, travel arrangements, and personal commitments with precision and discretion.


Talent Acquisition & Hiring Support:

  • Partner with the CEO/Creative Director and HR to identify, scout, and recruit top talent across all departments, ensuring alignment with the brand's vision and standards.
  • Assist in coordinating interviews, reviewing candidate profiles, and managing follow-up communications.
  • Stay informed about industry trends and emerging talent to support strategic hiring initiatives.


Communication & Liaison:

  • Serve as the primary point of contact for internal and external communications, including stakeholders, partners, and team members.
  • Draft and manage correspondence on behalf of the CEO/Creative Director.
  • Act as a gatekeeper, prioritizing and escalating matters as needed.


Project Support:

  • Assist with the organization and execution of special projects, events, and presentations.
  • Collaborate with cross-functional teams to ensure deadlines and goals are met.


Administrative Excellence:

  • Oversee daily administrative tasks, including expense reports, document management, and maintaining office supplies.
  • Manage confidential and sensitive information with utmost professionalism.
  • Overall office management.


Qualifications


Experience:

  • Minimum 5-7 years of experience as an Executive Assistant, preferably in the fashion, luxury, or creative industries.


Skills:

  • Exceptional organizational and multitasking abilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.


Personal Attributes:

  • High level of professionalism and discretion.
  • Detail-oriented with a proactive, problem-solving mindset.
  • Ability to thrive in a fast-paced, high-pressure environment.


What We Offer:

  • Competitive salary and benefits package.
  • Relocation packages available for qualified employees.
  • Opportunity to work closely on creative projects around the world.
  • A dynamic, creative, and collaborative work environment.

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