Executive Assistant Office Manager
2 weeks ago
Responsibilities:
- Executive Support: Manage and optimize the schedules of our co-founders (CEO, CRO, VP of Customer Success) to ensure maximum efficiency and productivity.
- Travel and Meetings: Arrange travel itineraries, prepare meeting materials, and track action items for follow-up.
- Office Management: Maintain office supplies, groceries, mail/shipping logistics, and cleaning services
- Workspace Coordination: Oversee the organization of office conference rooms, common areas, and kitchen spaces to ensure a professional and welcoming environment.
- Event Planning: Organize and coordinate events, including board meetings, offsite retreats, and team kickoffs (local and remote locations).
- Stakeholder Collaboration: Build and maintain strong relationships with internal and external stakeholders through effective communication and collaboration.
- Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
- Independent and Team Work: Operate independently while collaborating with team members to address shifting priorities.
- Administrative Tasks: Process and approve expense reports and reimbursements.
- Personal Assistance: Dedicate 5-10% of time to personal assistant duties, including managing personal meetings and travel for executives.
- Event Support Travel: Occasionally travel to support company-wide events.
- Social Media Writing: Creatively draft content for LinkedIn and other social media platforms as a “ghost” writer.
Qualifications:
- 1-2+ years of experience in a high-growth technology company, private equity, or consulting firm, with a background in supporting C-level executives.
- Exceptional attention to detail and organizational skills, with the ability to multitask and prioritize in a fast-paced, dynamic environment.
- Strong planning and forward-thinking skills, coupled with excellent time management abilities.
- Proficiency with Office apps and tools like ChatGPT.
- Flexibility to adjust work hours to support executives in different time zones or while traveling.
- Outstanding written and verbal communication skills.
- Enthusiasm for contributing to a positive work environment and vibrant company culture.
Pay Range:
- $30-$40/hour
-
Executive Assistant
1 month ago
Los Altos, United States Robert Half Full timeJob DescriptionJob DescriptionWe are seeking an Executive Assistant for our Los Altos, California location. This role centers around providing support to our educational institution, with a key focus on organizational practices, program evaluation, policy implementation, and administrative tasks. As an Executive Assistant, you will be utilizing your skills...
-
Executive Office Manager
4 days ago
Los Angeles, California, United States Rexford Industrial Full timeAbout Rexford Industrial Realty, Inc.Rexford Industrial Realty, Inc. is a leading industrial real estate investment and management company operating a $13 Billion portfolio. We are dedicated to delivering exceptional value to our investors, tenants, and stakeholders through our expertise, integrity, and commitment to excellence.About This OpportunityThis is...
-
Executive Assistant
4 weeks ago
Los Angeles, United States Wealth Management LLC Full timeLocation: Century CityOverview:We are seeking a highly organized and proactive Executive Assistant/Office Administrator. This role is responsible for facilitating the completion of administrative and organizational tasks, primarily including managing the Company's general administrative activities, providing support functions to management, and assisting in...
-
Office Operations Manager
3 weeks ago
Los Altos, California, United States BBSI - San Jose Full timeJob OverviewThe Office Administrator will play a crucial role in ensuring the efficient day-to-day operation of our office. This position requires a proactive, detail-oriented individual who can handle a variety of administrative tasks, manage office logistics, support project managers, and contribute to the overall growth of the company.Key...
-
Back Office Manager
1 week ago
Los Angeles, United States Dental Office Full timeJob Summary:We are seeking a highly skilled Dental Assistant to join our team as a Lead Dental Assistant. This role involves leading our back office operations, including assisting Dr. Chairside, maintaining equipment, and ordering supplies.About Us:Our practice is dedicated to delivering exceptional patient care through thorough examinations, diagnosis, and...
-
Executive Assistant
1 month ago
Los Angeles, United States Wealth Management Full timeLocation: Century CityOverview:We are seeking a highly organized and proactive Executive Assistant/Office Administrator. This role is responsible for facilitating the completion of administrative and organizational tasks, primarily including managing the Company’s general administrative activities, providing support functions to management, and assisting...
-
Executive Assistant
1 month ago
Los Angeles, United States Wealth Management Full timeLocation: Century CityOverview:We are seeking a highly organized and proactive Executive Assistant/Office Administrator. This role is responsible for facilitating the completion of administrative and organizational tasks, primarily including managing the Company’s general administrative activities, providing support functions to management, and assisting...
-
Los Angeles, United States Pocketbook Agency Full timeJRN: 1801We are looking for a high-level and collaborative Executive Assistant/Office Manager to support the team of a stealth biotech company with a lab site in Thousand Oaks, CA. The ideal candidate for this role will have previous biotech industry experience, can work in a fast-paced environment and multi-task, and be a proactive, critical thinker. Must...
-
los angeles, United States Pocketbook Agency Full timeJRN: 1801We are looking for a high-level and collaborative Executive Assistant/Office Manager to support the team of a stealth biotech company with a lab site in Thousand Oaks, CA. The ideal candidate for this role will have previous biotech industry experience, can work in a fast-paced environment and multi-task, and be a proactive, critical thinker. Must...
-
Executive Assistant to Chief Executive Officer
4 weeks ago
Los Angeles, United States Scandal Italy Full timeCompany DescriptionScandal Italy is a fashion brand located in Los Angeles, CA. We believe in merging high-end style with effortless romance, creating fashion-forward and wearable designs in everyday life. Our collection features handcrafted details, eye-catching colors, and bold silhouettes, catering to a diverse audience of tastemakers who embrace...
-
Los Angeles, United States Scandal Italy Full timeCompany DescriptionScandal Italy is a fashion brand located in Los Angeles, CA. We believe in merging high-end style with effortless romance, creating fashion-forward and wearable designs in everyday life. Our collection features handcrafted details, eye-catching colors, and bold silhouettes, catering to a diverse audience of tastemakers who embrace...
-
Los Angeles, United States MOTION PICTURE ASSOCIATION INC Full timeExecutive Assistant to the Chief Financial OfficerOnly for registered membersUSD 250,000 +The Motion Picture Association, Inc. (“MPA”) is seeking a highly organized and detail-oriented Executive Assistant (“EA”) to provide high-level administrative support and project management duties for our Chief Financial Officer (“CFO”) and the Senior Vice...
-
Executive Assistant to the Chief Financial Officer
2 months ago
Los Angeles, United States Motion Picture Association Full timeThe Motion Picture Association, Inc. (“MPA”) is seeking a highly organized and detail-oriented Executive Assistant (“EA”) to provide high-level administrative support and project management duties for our Chief Financial Officer (“CFO”) and the Senior Vice President, Chief Accounting Officer (“CAO”). This position will report directly to the...
-
Executive Assistant II
1 week ago
Los Altos Hills, California, United States Foothill De Anza Full timeAbout the RoleThe Foothill-De Anza Community College District is seeking an exceptional Executive Assistant II to provide comprehensive administrative support to the faculty, staff, and students in the Intercultural and International Studies Division. As a key member of the team, you will play a vital role in ensuring the smooth operation of the division and...
-
Los Angeles, United States Career Group Companies Full timeExciting Executive Assistant Opportunities – Join Top Companies & HNW Individuals in Los Angeles!We’re seeking skilled Executive Assistants for temporary and temp-to-hire roles with leading companies and High Net Worth Individuals across various industries, including Entertainment, Finance, Non-Profit, and more.Position: Executive Assistant to CEO...
-
Executive Assistant to Chief Executive Officer
4 weeks ago
Los Angeles, United States Career Group Companies Full timeExciting Executive Assistant Opportunities – Join Top Companies & HNW Individuals in Los Angeles!We’re seeking skilled Executive Assistants for temporary and temp-to-hire roles with leading companies and High Net Worth Individuals across various industries, including Entertainment, Finance, Non-Profit, and more.Position: Executive Assistant to CEO...
-
Executive Assistant
1 week ago
Los Angeles, California, United States Douglas Emmett Full timeAbout the CompanyDouglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County.Job DescriptionThe Executive Assistant - Class A Office Space will provide high-level administrative support to the management team, ensuring the smooth operation...
-
Office Operations Manager
6 days ago
Los Angeles, California, United States Western Office Full timeAbout the RoleWe are currently looking for a talented Office Operations Manager to lead our project management efforts in Los Angeles. In this role, you will be responsible for developing proposals, managing client relationships, and overseeing the installation of our award-winning workplace solutions.The successful candidate will have a proven track record...
-
Executive Assistant
2 weeks ago
Los Angeles, United States Robert Half Full timeJob DescriptionJob DescriptionWe are in search of an Executive Assistant to join our team in the finance industry, located in the mid-Wilshire area. This role offers a contract to permanent employment opportunity. As an Executive Assistant, you will be tasked with handling administrative functions for the Investment Office, coordinating with various...
-
Wealth Management | Executive Assistant
1 month ago
los angeles, United States Wealth Management Full timeLocation: Century CityOverview:We are seeking a highly organized and proactive Executive Assistant/Office Administrator. This role is responsible for facilitating the completion of administrative and organizational tasks, primarily including managing the Company’s general administrative activities, providing support functions to management, and assisting...
