Office Operations Manager

1 week ago


Los Altos, California, United States BBSI - San Jose Full time
Job Overview

The Office Administrator will play a crucial role in ensuring the efficient day-to-day operation of our office. This position requires a proactive, detail-oriented individual who can handle a variety of administrative tasks, manage office logistics, support project managers, and contribute to the overall growth of the company.

Key Responsibilities:

  • Administrative Support: Manage daily office operations, including answering phones, managing emails, handling correspondence, and filing documents.
  • Scheduling and Coordination: Assist with scheduling meetings, coordinating appointments, and managing calendars for the team and subcontractors.
  • Project Support: Maintain project files, assist with permit applications, track project timelines, and provide support to project managers and site supervisors as needed.
  • Financial Management: Process invoices, manage accounts payable and receivable, track expenses, and support payroll processing.
  • Client Relations: Act as the first point of contact for clients, subcontractors, and vendors. Maintain a professional and positive image of the company.
  • Office Supplies and Maintenance: Manage office supplies inventory, ensure equipment is maintained, and coordinate any necessary repairs or services.
  • Compliance and Reporting: Ensure compliance with local, state, and federal regulations, maintain company records, and assist in preparing reports for management.
  • Human Resources Support: Assist in recruiting, onboarding, and maintaining employee records, including time tracking and vacation requests.

Qualifications and Requirements:

  • Proven experience as an Office Manager, Administrative Assistant, or similar role, preferably in the construction industry.
  • Strong organizational skills with the ability to multitask and prioritize workload effectively.
  • Excellent communication and interpersonal skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and bookkeeping software: QuickBooks.
  • Familiarity with basic accounting principles and bookkeeping experience.
  • Ability to work independently and as part of a team in a fast-paced environment.
  • Strong attention to detail and problem-solving skills.
  • Knowledge of local building codes, permitting processes, and compliance requirements is desirable.

Benefits and Compensation:

  • A competitive salary range of $44,000 - $50,000 per year, based on experience.
  • Full-time and part-time opportunities available.
  • Health insurance benefits.

Work Environment:

  • Monday to Friday, day shift.
  • No less than 20 hours of work per week.

  • Office Coordinator II

    3 weeks ago


    Los Altos, California, United States California Department of Education Full time

    Job DescriptionWe are seeking an experienced Administrative Support Specialist to assist with compliance state reporting, student matriculation, and program review process. The successful candidate will work closely with staff and students to ensure seamless operations and excellent customer service.Key ResponsibilitiesProvide administrative support to...


  • Los Altos, California, United States BBSI - San Jose Full time

    Job OverviewBBSI - San Jose is seeking an experienced Office Administrator to join our team. This role plays a crucial part in ensuring the efficient day-to-day operation of our office.This position requires a proactive, detail-oriented individual who can handle a variety of administrative tasks, manage office logistics, support project managers, and...


  • Los Angeles, California, United States Loyola Marymount University Full time

    Description of the JobThe Office Operations Manager will play a vital role in supporting the Office of International Programs and Partnerships at Loyola Marymount University. This position will be responsible for providing administrative, logistical, and clerical support to the Associate Provost and IPP Directors, ensuring the efficient operation of our...

  • Music Legacy Manager

    2 weeks ago


    Los Angeles, California, United States Iconic Manager LLC Full time

    Company Overview:Iconic Artists Group is a renowned music company that acquires interests in the music catalogs of iconic performers and songwriters. Our mission is to preserve and grow the legacy of these artists.We are home to some of the most important and acclaimed catalogs from legendary acts such as The Beach Boys, Crosby, Stills & Nash, Nat King Cole,...


  • Los Altos, California, United States Hillstone Restaurant Group Full time

    Career Advancement OpportunitiesAt Hillstone Restaurant Group, we offer competitive salaries and benefits packages to attract and retain top talent. The estimated salary for this position is $90,000-$110,000 per year, commensurate with experience.Newly selected managers will receive comprehensive rotational training on-site, which includes exposure to...


  • Los Altos, California, United States Sutter Health Full time

    Sutter Health is a leading healthcare organization that offers a wide range of career opportunities. We are currently seeking a highly skilled and experienced Pharmacy Operations Manager to join our team at the Palo Alto Medical Foundation.The Pharmacy Operations Manager will be responsible for overseeing daily departmental operations, implementing...


  • Los Angeles, California, United States Dental Office Full time

    Job DescriptionWe are seeking a motivated and enthusiastic front office receptionist to check patients in and out, schedule appointments, manage billing, and provide exceptional customer service. The ideal candidate will be able to multitask and possess a strong work ethic.Company OverviewWe are a Cosmetic and Family Dental Office committed to delivering...


  • Los Altos, California, United States Moonlai Full time

    **Job Title:** Store Operations Manager**Job Type:** Full-time/Part-time**Location:** Teaspoon Cafe**Estimated Salary:** $22,500 per yearWe are seeking a highly motivated and experienced Store Operations Manager to join our team at Moonlai. As a key member of our management team, you will be responsible for leading a team of baristas to create and maintain...


  • Los Altos, California, United States Whole Foods Market Full time

    About the Role: We are seeking an experienced Meat Department Operations Manager to join our team at Whole Foods Market. As a key member of our leadership team, you will be responsible for overseeing the daily operations of our meat department, ensuring exceptional customer service, and driving sales growth.About You: To be successful in this role, you must...


  • Los Angeles, California, United States Dental Office Full time

    Job DescriptionWe are seeking a motivated and enthusiastic front office receptionist to join our team at the Cosmetic and Family Dental Office.The ideal candidate will have strong multitasking skills, a strong work ethic, and excellent customer service skills.ResponsibilitiesSchedule appointments and manage patient flowProcess patient billing and...


  • Los Angeles, California, United States Vaco Full time

    Vaco is partnering with a reputable construction company in Harbor City, LA to find a highly qualified Office Administrator to join their team.As an Office Administrator, you will be responsible for maintaining a smooth-running office environment, managing administrative tasks, and supporting the team with various projects.Key requirements include at least 2...


  • Los Angeles, California, United States Jobot Full time

    Job Description:We are seeking a highly skilled and organized individual to serve as our Senior Administrative Professional. As a key member of our team, you will oversee day-to-day operations, ensuring a productive work environment for all staff. You will also manage administrative staff, coordinate with the IT department, implement office policies and...


  • Los Angeles, California, United States Health Advocates Network, Inc. Full time

    Health Advocates Network, Inc. is seeking an experienced Office Operations Coordinator with a strong background in administrative support. This full-time contract position at a leading hospital in Los Angeles, CA offers a competitive pay rate of $23.50 per hour.About the RoleThis key administrative role involves providing high-level support to ensure the...


  • Los Altos, California, United States Edward Jones Full time

    Unlock your potential in a dynamic and inclusive environment at Edward Jones. As a Branch Office Administrator, you'll play a vital role in delivering exceptional client experiences and driving business growth.Competitive CompensationWe offer a salary range of $27.26 - $35.40 per hour, with opportunities for merit-based increases as you progress in your...


  • Los Angeles, California, United States Douglas Emmett Full time

    ResponsibilitiesAssist the Community Manager in coordinating office operations and ensuring a smooth flow of administrative tasks.Provide exceptional customer service to residents, responding to inquiries and resolving issues in a timely and professional manner.Manage daily administrative tasks, including answering phones, responding to emails, and preparing...


  • Los Angeles, California, United States Hustle Notice Biz Full time

    Job Description: We are looking for an Office Operations Coordinator who can provide exceptional support to our team members.About the Company: Hustle Notice Biz is a dynamic company that offers a supportive work environment and opportunities for growth.Key Responsibilities:Answer and direct incoming phone calls, emails, and correspondence.Manage office...


  • Los Angeles, California, United States Career Group Full time

    About Career GroupCareer Group is a prestigious consulting firm seeking a highly skilled and dedicated individual to join our team as an Office Assistant. This role will play a vital part in supporting the office and ensuring seamless operations.The Ideal Candidate:Should have a strong background in administration, with experience in office management, and a...


  • Los Altos Hills, California, United States Foothill De Anza Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented individual to join our team as an Administrative Assistant II. In this role, you will provide administrative support to the Learning Resource Center Division, including coordinating tutoring services, scheduling, budgeting, and payments. You will also assist in collecting and analyzing...

  • Operations Supervisor

    3 weeks ago


    Los Angeles, California, United States Cedars-Sinai Full time

    Cedars-Sinai Job Opportunity:**Job Overview:**We are seeking an experienced Operations Supervisor to join our team at Cedars-Sinai Medical Care Foundation. As a key member of our clinical operations team, you will be responsible for overseeing the daily activities of our medical office, ensuring seamless delivery of patient care services.**Key...


  • Los Altos, California, United States AppleOne Full time

    At AppleOne, we are committed to delivering exceptional workforce management solutions. As a Branch Bank Teller at our organization, you will play a vital role in providing outstanding customer service to all clients, prospective clients, and Bank employees.Key Responsibilities:Deliver exceptional customer service in person, by email, and over the...