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Executive Assistant

2 months ago

Tysons Corner, United States Transurban Full time

This position requires being onsite at our Tysons office 4-5 days a week. This is a temporary role with the opportunity to convert to full-time.


Working at Transurban is different; it's a place where you can see the benefits of your work play out in real life, every day. We create transportation solutions-building and operating safer, smarter, and more sustainable roads-to solve pressing transport challenges.


About the role:


We’re seeking an Executive Assistant to ensure smooth and efficient management of the Vice President Technology and North American Leadership team, while maintaining a high level of organization and time management to meet schedules and deadlines.


As our Executive Assistant, you’ll contribute to lasting and positive changes that shape the future of our cities and communities. It’s meaningful, challenging and exciting work.


Day-to-day, you will:

  • Manage and implement overall administrative support to the VP Technology and North American Leadership team. This includes day-to-day activities such as maintaining calendars, assisting with phone and e-mail correspondence, arranging meetings, reserving meeting rooms, and organizing catering and audio/visual essential services
  • Efficiently adapt to changing priorities, ensuring flexibility to work out of normal hours if required (evenings and weekends when needed)
  • Proactively act in anticipation of future problems, needs, or changes
  • Liaise with senior internal and external stakeholders, adjusting the executives’ calendars as necessary to ensure meetings can be prioritized
  • Support cross-company initiatives, special projects and company reporting requirements
  • Foster and maintain positive and productive relationships with Australian and North American Leadership teams
  • Answer incoming emails and calls, and provide support by taking detailed messages that allow the executive to respond effectively
  • Organize travel arrangements and manage expense reports
  • Support in the preparation of presentations, reports, procurement matters and general correspondence
  • Develop memos and draft correspondence; prepare agendas and distribute meeting materials


This role will suit someone with a curious mind and transferable skills and experiences, including:

  • Extensive experience as an assistant to a senior level executive in a corporate environment, carrying out administrative and critical tasks as noted above
  • Excellent time management and organizational skills, including the ability to work on multiple tasks/projects at any one time
  • Proven ability to take on new responsibilities and autonomously provide solutions
  • Willingness to learn about the business and understand how a range of market activities work in a matrix structure
  • Flexibility to commit to occasional evening and weekend work
  • Great communication and interpersonal skills – ability to interact with a diverse range of stakeholders at all levels
  • Strong written communications skills
  • Confident demeanour and diplomacy with the ability to liaise with people at all levels
  • Demonstrated strong customer focus and a team player willing to apply initiative in the work environment
  • High level of maturity and professional presentation
  • Excellent report production and presentation production skills
  • Advanced skills and knowledge in the Microsoft Office suite


If you meet some of these requirements, but not all, we encourage you to submit your application.


With a career at Transurban, you'll enjoy a range of benefits, including:

  • A competitive salary and comprehensive benefits package including medical, dental, life, STD and LTD insurance and retirement plan
  • A range of flexible working and leave options, including the option to purchase an additional six weeks of leave each year.
  • 16 weeks paid parental leave (regardless of gender or carer status)
  • Learning and development opportunities to support your career interests
  • Health and wellbeing support-access to Headspace, Ginger, wellness facilities, and more
  • Social activities, community give-back programs and paid volunteer days


It is Transurban’s policy to maintain a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional atmosphere that prohibits discriminatory practices, including sexual harassment and harassment based on race (including traits historically associated with race, such as hair texture, hair type, and protective hairstyles such as braids, locks, and twists), religion, color, national origin, ancestry, sex, age, sexual orientation, gender identity or expression, disability, genetic information, marital status, pregnancy, childbirth or related medical condition, veteran or military status (including status as a U.S. uniformed services member or reservist or a spouse, child or qualifying dependent of a service member), or any other category protected by federal, state, or local law.


Transurban’s commitment to equal employment opportunity encompasses not only compliance with all civil rights laws, but also our commitment to fostering an environment that promotes diversity, equity, and inclusion in every aspect of employment. We celebrate the diversity of our team and the communities we serve, and we continually challenge ourselves to do more to propel a culture of inclusion and respect at our company, in our communities, and within the transportation industry. Everyone at Transurban plays a role in creating a culture where all individuals can contribute, thrive, and prosper.