Current jobs related to House Manager/Executive Assistant Duties - Chicago - Somerset White Limited

  • House Manager

    1 week ago

    Chicago, United States Hendrickson House of Sobriety Full time

    The Hendrickson sober living home is looking for a live-in house manager to oversee operations in the home. The house manager will live in the house for free and have their own private room. We have 11 beds, 2 living rooms, a newly landscaped backyard, and gaming stations for entertainment. Being in sobriety is required, minimum of 6 months clean. Our house...

  • House Manager

    1 week ago

    Chicago, United States Hendrickson House of Sobriety Full time

    The Hendrickson sober living home is looking for a live-in house manager to oversee operations in the home. The house manager will live in the house for free and have their own private room. We have 11 beds, 2 living rooms, a newly landscaped backyard, and gaming stations for entertainment. Being in sobriety is required, minimum of 6 months clean. Our house...

  • Server - Soho House Chicago

    4 months ago

    Chicago, United States Soho House & Co. Full time

    The Role... At Soho House a Server is responsible for understanding, discussing and educating members and guests all menu items, allergies associated (if applicable) while also presenting an approachable and elevated experience by following Soho House Service Standards. The Server plays a crucial role in ensuring the success of service and guest...

  • The Allis Host

    4 months ago

    Chicago, United States Soho House & Co. Full time

    Job DescriptionJob DescriptionThe role…At Soho House a Host is one of the first point of contacts for members guests and staff before being seated for their dining experience. As a Host, you are responsible for greeting guests, answering all incoming calls, and creating reservations for the Club or F&B Operation(s)/Restaurant(s). The Host, has acute...

  • Server (Part-Time) - Soho House Chicago

    2 months ago

    Chicago, United States Soho House & Co. Full time

    Job DescriptionJob DescriptionAt Soho House, a Server is responsible for understanding and educating members and guests all menu items. The Server is responsible for all allergies associated (if applicable) while also presenting an approachable and elevated experience by following Soho House Service Standards. The Server plays a crucial role in ensuring the...

  • Server (Part-Time) - Soho House Chicago

    2 months ago

    Chicago, United States Soho House & Co. Full time

    At Soho House, a Server is responsible for understanding and educating members and guests all menu items. The Server is responsible for all allergies associated (if applicable) while also presenting an approachable and elevated experience by following Soho House Service Standards. The Server plays a crucial role in ensuring the success of service and guest...

  • Executive Chef Assistant

    1 day ago

    Chicago, Illinois, United States Summer House Santa Monica Full time

    About Summer House Santa MonicaWe are a California-inspired, chef-driven restaurant with a focus on local ingredients and sustainable products. Our menu features vegetarian, vegan, and gluten-free options.Job SummaryWe are seeking a Sous Chef with 2-3 years of experience in a high-volume full-service restaurant. The ideal candidate will have strong...

  • Executive Chef Assistant

    3 weeks ago

    Chicago, Illinois, United States Summer House Santa Monica Full time

    About the RoleSummer House Santa Monica is seeking a highly skilled Sous Chef to join our culinary team. As a key member of our kitchen staff, you will be responsible for ensuring the smooth operation of our kitchen, including food preparation, cooking, and inventory management.Key ResponsibilitiesLead Kitchen Operations: Run BOH shifts, ensure effective and...

  • Food and Beverage Server

    4 weeks ago

    Chicago, Illinois, United States Soho House & Co. Full time

    At Soho House, a Dining Server plays a vital role in providing an exceptional experience for our members and guests by being knowledgeable about all menu offerings. The Server is tasked with ensuring that any dietary restrictions are communicated effectively while delivering a welcoming and sophisticated service in line with Soho House's standards. This...

  • Barback - Soho House Chicago

    4 months ago

    Chicago, United States Soho House & Co. Full time

    The role... At Soho House, a Barback is responsible for assisting the bartenders in providing quality service to all guests who come to Soho House. As a Barback, you will create efficiency behind the bar by ensuring all items are stocked and easily accessible for quick access and delivery to guest. A Barback, is responsible for cleaning the bar, preparing...

  • Part-Time Dining Server

    3 weeks ago

    Chicago, Illinois, United States Soho House & Co. Full time

    At Soho House, a Dining Server plays a vital role in delivering exceptional service to our members and guests. The Server is tasked with comprehensively understanding the menu offerings and ensuring all dietary restrictions are addressed, while creating a welcoming and sophisticated dining atmosphere in line with Soho House Service Standards. This position...

  • Assistant Safe House Manager

    2 months ago

    Chicago, United States Wings Program Inc Full time

    Job DescriptionJob DescriptionDescription:WINGS Program is looking for an Assistant Safe House Manager to streamline the operation of our Chicago Safe House and help to create a comfortable & safe environment for our clients. This is a regular, full-time, salary exempt position. By overseeing daily operations and working together with team members, the...

  • Part-Time Dining Server

    3 weeks ago

    Chicago, Illinois, United States Soho House & Co. Full time

    At Soho House, a Dining Server plays a vital role in providing an exceptional experience for our members and guests by being knowledgeable about all menu offerings. The Server is tasked with ensuring awareness of any dietary restrictions and allergies while delivering a welcoming and refined service in line with Soho House Service Standards. This position is...

  • Housing Counselor

    2 weeks ago

    Chicago, Illinois, United States Erie Neighborhood House Full time

    About the RoleErie Neighborhood House is seeking a highly skilled and compassionate Housing Counselor to join our team. As a key member of our community development team, you will play a vital role in providing professional housing counseling services and assistance to immigrant families in our community.Key ResponsibilitiesDeliver home ownership counseling...

  • Sales Executive In House

    4 days ago

    Chicago, Illinois, United States Hilton Grand Vacations Full time

    Job OverviewHilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering commitment to innovation, quality, and continued growth.We are seeking a highly motivated and results-driven Sales Executive In House to join our team. As a Sales Executive In House, you will be responsible for communicating the Hilton Grand...

  • Turndown Attendant

    4 months ago

    Chicago, United States Soho House & Co. Full time

    Job DescriptionJob DescriptionThe Role…At Soho House, a Turndown Attendant promotes a positive image of the property to members and guests and must be reliable, approachable, have acute eye for detail and should also be able to address guest requests and problems if they arise.A successful Turndown Attendant is trustworthy, organized, dependable and...

  • Executive Pastry Chef

    3 weeks ago

    Chicago, United States Summer House Santa Monica Full time

    Brand : Brand Logo: About US: Summer House Santa Monica offers a California-inspired, chef-driven menu that includes simple ingredients sourced from local grower partnerships and sustainable products with a heavy focus on vegetarian, vegan, and gluten-free options. Overview: Summer House Lincoln Park is Hiring Now: PASTRY EXECUTIVE CHEF!Lettuce Entertain You...

  • Mid-Market Sales Executive

    2 weeks ago

    Chicago, Illinois, United States Stanton House Full time

    Stanton House is seeking a seasoned sales professional to fill a Mid-Market Account Executive position for a high-growth security vendor. This company has achieved Unicorn status, boasting a valuation of over $1 billion and backed by prestigious venture capital firms. The ideal candidate will have a proven track record of success in full-cycle sales,...

  • Executive Chef Assistant

    3 days ago

    Chicago, Illinois, United States Summer House Santa Monica - Lincoln Park Full time

    About UsSummer House Santa Monica - Lincoln Park is a California-inspired restaurant that prides itself on serving a chef-driven menu with a focus on local, sustainable ingredients and vegetarian, vegan, and gluten-free options.Job SummaryWe are seeking a highly skilled Sous Chef to join our team. The ideal candidate will have 2-3 years of experience in a...

  • Executive Assistant

    4 weeks ago

    Chicago, United States Mack & Associates, Ltd. Full time

    An award-winning architectural firm in Chicago is seeking a meticulous and experienced Executive Assistant to join their team! The Executive Assistant will provide comprehensive support to the Executive Team and manage all aspects of their schedules, travel, event planning, and expense reports. The ideal candidate will be proactive, great at anticipating the...

House Manager/Executive Assistant Duties

4 months ago

Chicago, United States Somerset White Limited Full time

A busy couple is seeking a House Manager with Executive Assistant Duties to help oversee the general operations their home and other properties.


Responsibilities will include general administrative support, calendar management, organizing events, scheduling personal appointments, coordinating home maintenance, managing household bills, and bill pay. In addition to these core duties, the HM will be responsible for assisting with the Principals’ children, although this aspect comprises only a small portion (5-10%) of the role. Duties related to childcare may include driving the children to and from school or activities and being present in the home during the parents’ absence.


The role will develop naturally based on the candidate's strengths and the needs of the family. Potential future responsibilities could involve Chief of Staff duties, such as overseeing estate management, managing staff, handling budgets, representing the principals in meetings, and serving as their trusted advisor for both business and personal matters.


Ideal Candidates must be discreet adaptable, flexible, upbeat, polished, poised, and professional with strong time management skills, task prioritization and must love kids.


Location: Chicago, IL


Hours: Monday – Friday; 11:00am-7:00pm; 40 hours per week with flexibility


Salary: Starting at $40 per hour DOE


Benefits: PTO, Health Benefits, 401K & Federal holidays


The Family: Busy couple, two kids (7 yr. B and 12 yr. G); 1 Dog (Golden Retriever)


Primary House: 5 beds, 5 baths 7000sq ft.


Other Property: Summer home in Lake Geneva, WI


The Team: A housekeeper; Family office team


General Administrative

  • Preparing appropriate, efficient and timely responses to all the Principal’s requests, whether made in person, electronically or otherwise
  • Liaising cohesively with family office team in bringing together all aspects of the Principal’s family life and business ventures
  • Efficient calendar planning week to week; ensuring Principal is aware of all appointments and is fully prepared and liaising with the family office team to ensure cohesion
  • Pre-empting the Principal’s needs and acting with initiative to take some responsibility away from the Principal
  • Coping with last minute changes/requests, working to pre-empt and resolve potential scheduling conflicts
  • Organizing meetings, to include, preparing meeting materials, taking detailed and accurate meeting minutes, photos, etc. and distributing them in a timely manner to the relevant parties, sending Zoom links to all parties, booking tables at restaurants, sending calendar invites, booking any cars
  • Ad hoc recommendations and bookings for hotels/theatre/concerts/art/cultural offerings/present suggestions and restaurants
  • Researching extracurricular activities and summer camps for the children


Property Management

  • Ensuring properties are clean, organized and very well maintained at all times
  • Working from the family’s home with their home support team to oversee suppliers, contractors and various appointments as needed (when onsite)
  • Sourcing suppliers necessary e.g., pest control, dry cleaners, maintenance workers & maintaining excellent relationships with suppliers
  • Proactively implementing and improving systems within the house
  • Ensuring the properties are always ‘guest ready’, to include; checking that all equipment is working, undertaking walk throughs as necessary and keeping the household fully stocked with necessary supplies at all times
  • Actioning all seasonal maintenance property requirements


Family Support

  • Helping with the day-to-day requests of the children and other family members as needed
  • Driving the kids to and from school or to activities– using the family’s car when the parents aren’t available to do so
  • Running personal errands, shopping, picking up packages etc. (if onsite)
  • Organizing and assisting with event planning
  • Maintaining the cars – keeping on top of services and liaising with the local mechanics


Accounts & Bill Pay

  • Creating efficient electronic systems to record weekly/monthly invoices, receipts and expenses
  • Keeping a record of all household expenses – preparing expense reports
  • Assisting with household bill pay, ensuring automatic payments where possible


Travel

  • Travelling as needed
  • Property set up: ensure the house is ready - supplies are ordered, ensuring the house is fully ready


Requirements

  • A clean valid Driver’s License, with own car to travel to and from work; comfortable driving the children or principals are required
  • Legally able to work within the United States
  • Happy to travel to properties as needed
  • Minimum3 years in a similar role
  • Proficient with Google suite, Outlook, Microsoft suite (e.g., Excel) & ideally other project management type software (e.g., Asana, Trello)
  • Must be happy to work with kids & dogs
  • Excellent references required from both current and previous employers


Preferred Qualities

  • Must always be discrete – confidentiality is very important
  • Polished, poised, and professional; strong time management skills and task prioritization
  • Bubbly, upbeat personality, friendly and accommodating
  • Energetic and pleasant
  • Trustworthy
  • Loves kids
  • Able to anticipate the family’s needs
  • Proactive and driven
  • Flexible and adaptable
  • Strong command of English language; good communication skills, both written and verbal