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Paralegal Executive Assistant

4 months ago

Solana Beach, United States Senior Resource Group Full time

The anticipated wage range for this position is $7,500 - $9,166 / month

For over 30 years, Senior Resource Group-SRG has been an innovator in the development and operation of senior living communities across the USA. Our experience and passion has helped us win many awards for innovative community design, excellent service and exceptional care.

Job Description

Provides administrative and legal support to the Executive Vice President/CFO, Executive Vice President/CIO and Vice President/General Counsel, including support of the seamless operation of the home office and organization, and tracking of business, legal, and risk management projects.

Paralegal Duties

  • Coordinates discovery requests with outside counsel and communities and assists with information requests for other claims and third-party record requests, including preparation, management of legal document flow, mail processing, and other legal support as assigned.
  • Prepares and organizes legal documents and files and executes projects as assigned, including document productions for subpoenas and other purposes.
  • Examines and tracks itemized legal invoices and statements submitted by attorneys or legal firms representing company per matter and submit for approval.
  • Responsible for drafting, formatting, and proofing letters, presentations, and memos as directed.
  • Responsible for support related to claims and litigation, including document production, status reports, deadline management, and communication with outside law firms.
  • Prepares and maintains claim and litigation summaries, logs, and updates for VP/General Counsel as directed.
  • Ensures compliance with various regulatory requirements by tracking, preparing, and timely filing necessary documents with government agencies or regulatory bodies, such as registrations for state licensing, entity formation, fictitious name permits, and copyright/trademark purposes.
  • Maintaining organized records of regulatory filings and correspondence.
  • Compile data and conduct research as assigned for various matters.
  • Report claims, complete special projects, and provides risk management support, as assigned.

Administrative Duties

  • Maintains files and organizational needs of Primary Supervisors.
  • Manages and updates calendars and expense reports of Primary Supervisors.
  • Coordinates travel reservation requests of Primary Supervisors.
  • Generates, screens, and manages all correspondence, mail, packages, etc. of Primary Supervisors as appropriate.
  • Assists with general office needs, i.e., postage, copies, and office supplies, and provides receptionist relief and break room cleaning and supplies as requested by Primary Supervisors or other senior management.
  • Answers and screens all incoming telephone calls for company officers in a courteous and professional manner. Routes telephone calls and takes messages, as appropriate.
  • Demonstrates exceptional customer service skills while performing all job tasks, including answering telephone, greeting guests, recording outside requests.
  • Coordinate with and provide support to other departments as necessary, directed, and/or appropriate.
  • Other administrative support, as assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Bachelor’s degree is preferred.
  • 3+ years of relevant experience or equivalent training, preferably in a legal or executive support setting.
  • Meticulous detail orientation and perfectionistic mentality.
  • Ability to work on highly confidential matters with discretion.
  • Ability to communicate with legal department, senior management, outside law firms, and others in a professional, thoughtful and intelligent manner.
  • Ability to work flexibly and prioritize tasks in a fast-paced environment.
  • Proficient in MS Office (Word, Excel, PowerPoint) and Adobe.
  • Excellent communication and organizational skills while maintaining a high sense of urgency.
  • Ability to work proactively and independently.
  • Familiar with transactional law and litigation.
  • Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business industry.
  • Ability to write reports that conform to prescribed style and format.
  • Ability to effectively present information to senior officers.
  • Qualification as Notary Public is preferred, but not required.

Additional Information

  • All your information will be kept confidential according to EEO guidelines.

Senior Resource Group is an equal employment opportunity employer. We do not discriminate against any applicant or employee based on race, color, sex, sexual orientation, gender identity,religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws, and we prohibit harassment of applicants or employees based on any of these protected categories. We comply with all applicable federal, state and local laws, including but not to limited, respecting consideration of unemployment status in making hiring decisions. Completing an application does not guarantee that you will be offered a position.

Note to Applicants: Smoking is prohibited in all indoor areas of Senior Resource Group unless designated smoking areas have been established by a particular office in accordance with applicable state and local law.