Contract Compliance Manager

4 weeks ago

Lexington, United States Galls Full time

Sr. Manager of Contracts & Compliance



The Sr. Manager of Contracts & Compliance will oversee the strategic management of the company’s contract portfolio and ensure compliance with all legal and regulatory requirements. This role requires a deep understanding of contract law, federal acquisition regulations, and public procurement processes. The Sr. Manager will lead a team of specialists, manage complex contractual agreements, and work closely with cross-functional teams to drive successful contract negotiations and compliance initiatives.



Lexington, KY



WHAT YOU’LL DO



Leadership and Team Management:

  • Lead and mentor a team of contract specialists, including Bid and Proposal Specialists, Strategic Contract Management Specialists, and Senior Strategic Contract Specialists.
  • Oversee the delegation of daily and weekly responsibilities, ensuring efficient management of contract reviews, bid reviews, and monitoring contract milestones.
  • Conduct training and development programs for newly hired and existing team members.

Contract Management:

  • Proactively lead the bid process, coordinating cross-functional teams to deliver high-quality proposals aligned with strategic goals.
  • Evaluate bids/RFPs, aligning language with company objectives, presenting alternative solutions, and identifying issues for legal or business unit management consideration.
  • Conduct final review and approval of bid/RFP proposals and customer sales agreements in conjunction with Corporate Counsel and VP Legal Ops and Risk.
  • Ensure the electronic signature process is accurate and complete, addressing any issues promptly.

Compliance and Regulatory Oversight:

  • Ensure compliance with federal, state, and private procurement regulations, including FAR/DFARS, Buy American Act, Trade Agreement Act, and other relevant laws.
  • Develop and implement internal controls and policies to ensure compliance with contract and regulatory reporting requirements.
  • Lead contract audit and review activities, ensuring all reporting requirements are met.
  • Implement strategies with the team to review and identify contract disclosure requirements, ensuring the company meets all state and regulatory disclosures and ordinances. Regularly assess compliance practices and make recommendations for improvements.

Relationship Management:

  • Cultivate and maintain relationships with key customer contacts, particularly public procurement specialists.
  • Engage with internal stakeholders, including Sales, Legal, Inventory, Operations, and Finance teams, to facilitate communication and information flow.
  • Act as the principal liaison with federal, state, and private procurement management specialists and contracting officers.

Strategic Initiatives:

  • Drive continuous improvement initiatives within the contract management function to enhance efficiency and effectiveness.
  • Develop and uphold Standard Operating Procedures (SOPs) for bid review and submission processes.
  • Provide expert support to business units on the application of contractual regulations and practices.

Compliance Strategy Implementation:

  • Implement strategies to review and identify contract disclosure requirements, ensuring compliance with state and regulatory disclosures and ordinances.
  • Collaborate with the team to determine the company’s compliance status and identify any gaps or areas needing improvement.
  • Develop and maintain comprehensive compliance checklists and tracking systems to monitor adherence to disclosure requirements.



WHAT YOU BRING


  • Bachelor’s degree in business administration, Law, or a related field; advanced degree preferred.
  • Minimum of 7-10 years of experience in contract management, with at least 3 years in a senior role.
  • In-depth knowledge of FAR/DFARS, federal acquisition regulations, and public procurement processes.
  • Strong leadership and team management skills.
  • Excellent project management, organizational, and communication skills.
  • Proficient in Microsoft Word, Excel, Outlook, and internet navigation/research.
  • Ability to work effectively in a fast-paced, deadline-oriented environment.


WHAT TO SEND OUR WAY


  • Your resume, highlighting your education, experience, and skills
  • Why you want to be a part of the Galls family


WHAT WE OFFER


  • Excellent medical/dental and vision coverage— Eligible 1st day of the month after start date
  • 401(k) retirement plan with company contribution (because you will retire someday)
  • Flexible benefits—choose what you like, ignore the rest
  • Generous employee discount
  • Vacation and Personal Time
  • Paid Holidays
  • Tuition reimbursement
  • Day Shifts Only


Galls is an Equal Opportunity Employer of people from all walks of life, including persons with disabilities and veterans. Galls is passionately committed to diversity and inclusion in all that we do. We invite you to join our team, grow with us and contribute by bringing your authentic, best self to work.


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