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Executive Assistant

3 months ago

Olathe, United States TVH Parts Co. Full time

Executive Assistant

Full-time | Operations | Location – Olathe, KS, 66022


We are seeking an experienced and reliable Executive Assistant to provide high-level administrative support to our executive team. The Executive Assistant will play a crucial role in ensuring a smooth operation of the executive office; handling a wide range of administrative and executive support tasks.


YOUR ROLE AND RESPONSIBILITIES

  • Manage senior executive calendars, including scheduling appointments, meetings, and conference calls. Anticipate scheduling conflicts and proactively resolve them.
  • Serve as the primary point of contact, including screening and prioritizing incoming communications (e.g. emails, phone calls, mail). Draft and prepare correspondence.
  • Coordinate travel arrangements for executives, including flights, hotel, transportation, and itinerary planning.
  • Provide general administrative support, including managing expense reports, processing invoices, and maintaining filing systems.
  • Handle confidential information with discretion and professionalism.
  • Coordinate and schedule Directors', Department Head, and various other meetings. Prepare meeting agendas, materials, and presentations. Attend meetings as requested, take minutes, and follow up on action items.
  • Organize and prepare presentations, reports, and other communications.
  • Coordinate the Balance Score Card (BSC) program and facilitate reporting.
  • Assist C-Suite leaders with facilitating insurance cards to employees for owned and non-owned vehicles.
  • Assist C-Suite leaders to maintain an accurate filing system of business partner certificates of insurance.
  • Participate in diverse projects.
  • Facilitate notary, courier deliveries and international deliveries for the Americas Management Team (AMT)


HOW TO SUCCEED

  • Bachelor’s degree preferred.
  • Must possess a minimum of 5-7 years’ work experience as an Executive Assistant supporting C-level executives.
  • Demonstrates intermediate proficiency in Microsoft Word, Excel, and PowerPoint.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Demonstrates excellent organizational and time management skills.
  • Must possess strong attention to detail skills and a high level of accuracy.
  • Ability to maintain confidentiality with discretion.