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Executive Assistant

2 months ago

Olathe, United States TVH Parts Co. Full time

Executive Assistant


Full-time | Operations | Location – Olathe, KS, 66022


We are seeking an experienced and reliable Executive Assistant to provide high-level administrative support to our executive team. The Executive Assistant will play a crucial role in ensuring a smooth operation of the executive office; handling a wide range of administrative and executive support tasks.


YOUR ROLE AND RESPONSIBILITIES


  • Manage senior executive calendars, including scheduling appointments, meetings, and conference calls. Anticipate scheduling conflicts and proactively resolve them.
  • Serve as the primary point of contact, including screening and prioritizing incoming communications (e.g. emails, phone calls, mail). Draft and prepare correspondence.
  • Coordinate travel arrangements for executives, including flights, hotel, transportation, and itinerary planning.
  • Provide general administrative support, including managing expense reports, processing invoices, and maintaining filing systems.
  • Handle confidential information with discretion and professionalism.
  • Coordinate and schedule Directors', Department Head, and various other meetings. Prepare meeting agendas, materials, and presentations. Attend meetings as requested, take minutes, and follow up on action items.
  • Organize and prepare presentations, reports, and other communications.
  • Coordinate the Balance Score Card (BSC) program and facilitate reporting.
  • Assist C-level leaders with facilitating insurance cards to employees for owned and non-owned vehicles.
  • Assist C-level leaders to maintain an accurate filing system of business partner certificates of insurance.
  • Participate in diverse projects.
  • Facilitate notary, courier deliveries and international deliveries for the Americas Management Team (AMT)


HOW TO SUCCEED


  • Bachelor’s degree preferred.
  • Must possess a minimum of 5-7 years’ work experience as an Executive Assistant supporting C-level executives.
  • Demonstrates intermediate proficiency in Microsoft Word, Excel, and PowerPoint.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Demonstrates excellent organizational and time management skills.
  • Must possess strong attention to detail skills and a high level of accuracy.
  • Ability to maintain confidentiality with discretion.


BENEFITS


You’ll be part of a people-centric culture, where your well-being matters. Our comprehensive package offers standard benefits such as medical, dental, and vision, plus unique benefits such as our onsite health clinic and our incredible dollar for dollar 401(k) match up to 6%. At our HQ, there’s an on-site preschool, restaurant and gym where you can get active or enjoy our regular team get-togethers.


We also offer:


  • Opportunities for professional development, including access to LinkedIn Learning and many in-house/external training courses
  • On-site restaurant, café, pre-school, fitness/social area, employee gardens and more.


PEOPLE ARE AT OUR HEART


TVH is a global business with a family atmosphere, where people are at the center. We value clarity, mutual respect, kindness and open communication. Our people are down-to-earth, easy to work and engage with. We welcome differences and celebrate new ideas.


ABOUT TVH


TVH is a global one stop shop for spare parts and accessories for forklift trucks, industrial equipment, and agricultural machinery.

Our 4600 colleagues are the strength, heart and soul of TVH. We are a dynamic team, where initiative and entrepreneurship are valued, and innovation takes center stage.