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Development Coordinator/ Executive Assistant

1 month ago

Plattsburgh, United States Plattsburgh Ymca Full time
Development Coordinator/Executive Assistant


POSITION SUMMARY:

Reporting directly to the CEO, this position supports the work of the Plattsburgh YMCA, a leading nonprofit, charitable organization committed to strengthening community through youth development, healthy living and social responsibility. This position supports provides administrative support, strategic leadership in financial development to advance the YMCA’s mission through annual giving, government and foundation grants, endowment bequests and provides support to the capital campaign process.


OUR CULTURE:

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.


OUR YMCA:

Impacting the community since 1887. The first location of the Plattsburgh YMCA was the top floor of the D&H terminal starting in 1887. The next location of was above Tierney’s Variety Store which burned down in 1902. In 1908, Loyal Smith left the YMCA $35,000 for a new building and $100,000 to keep it running. The new building was built on Oak Street where it stands today. Many changes and additions have been made to the Plattsburgh YMCA, but our rich history is evident throughout our bustling hallways. In 2023 our YMCA allocated over

$195,000 in assistance to our community for those in need of membership or program. We are for all. We are the leading organization for child care and camping service and serve over 9000 members across the North County. Our association include three branches, 400-acre summer camp and separate pre-school child care facility, 7 .

 

ESSENTIAL FUNCTIONS:

Operations:

·        Manages the CEO's schedule as well as schedules for assigned executive staff.

·        Makes travel arrangements as necessary and prepares expense reports.

·        Uses discretion and independent judgment in handling confidential and sensitive information in connection with the CEO's responsibilities.

·        Maintains highly confidential executive and Board files and correspondence and records.

·        Coordinates arrangements for meetings of various committees, task forces, public officials, and groups.

·        Oversight and direct management of all grant related processes for the YMCA. Continually seeking and securing new grants that align with the YMCA's mission and strategic plan.

·        Maintains computer databases for various reports, committees, records and mailings.

·        Coordinate / Assist with association special events.

·        Maintains Records as directed for the association.

·        Develops effective working relationships with vendors, service groups, community organizations and companies throughout the Plattsburgh region.

·        Assists with gathering data and compilation, in the preparation all national statistical and assigned strategic plan reports.

·        Coordinates/Assists with special projects as assigned.

Development/Communications:

·        Coordinate/Assist with the Association Annual, Capital, and Planned Giving campaigns.

·        Researches potential funders (i.e., foundations, corporations, etc.) and makes recommendations to Association leadership on funders to pursue. Maintains accurate records of all capital campaign volunteer and donor prospect activity.

·        Manages and Implements an organized system of communications (internally and externally) to provide stewardship to donors regarding grant awards, and donor recognition.


QUALIFICATIONS:

·        Bachelor’s degree in business, communications, OR marketing and five (5) years of previous fundraising

experience, OR an equivalent combination of education and experience.

·        Proven abilities in consensus building.

·        Superior oral/written communication skills, excellent interpersonal skills and strong presentation skills required.

·        Experience establishing and cultivating strong relationships with staff and ability to use good judgment, take

initiative and make recommendations.

·        Must be a proactive and creative problem-solver, must be able to work both independently and with a broad

range of internal and external partners to develop relationships, facilitate collaboration and achieve results.

·        Must demonstrate strong organizational and time-management skills, with outstanding attention to detail and

ability effectively manage complex projects.

·        The ability to professionally represent the Y under a variety of circumstances, including interactions/ meetings

with funders, staff and volunteers, and at networking opportunities.

·        Demonstrated understanding of fundraising best practices in annual giving, special events and working with

volunteers.

·        Proficiency with Microsoft Office (including Word, Excel, PowerPoint and Outlook), Daxko (or similar

donor/constituent management database) preferred

·        Demonstrated experience with social media platforms such as Facebook, LinkedIn, Instagram and Twitter.

·        The ability to convey complex ideas via presentations, emails and face-to-face communications.

·        Able to work productively and accurately while under pressure in a fast-paced, demanding environment.

·        CPR and First Aid certifications required within 60 days of hire.


WORK ENVIRONMENT & PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee needs sufficient strength, agility and mobility to perform essential functions and to supervise program activities in a wide variety of indoor and outdoor locations.

While performing the duties of this job, the employee is regularly required to use a computer for extended periods of time and be able to communicate using a computer and phone/smart device.

The employee frequently is required to sit and reach, and must be able to move around the work environment.

The employee must occasionally lift and/or move up to 20 pounds.

Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust. The noise level in the work environment is usually moderate.


The Plattsburgh YMCA offers a great benefits package which includes a Retirement Plan (401(a) Defined Benefit), medical/dental insurance, life insurance, Paid Time Off, YMCA membership.


Compensation commensurate with experience.

 

Send resume and cover to:

Justin Ihne, CEO jihne@plattsburghymca.org