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Executive Assistant to the CEO

2 months ago

Plattsburgh, New York, United States Plattsburgh YMCA Full time
Position Overview

ROLE SUMMARY:

This role is pivotal in supporting the CEO of the Plattsburgh YMCA, a prominent nonprofit organization dedicated to enhancing community welfare through youth development, health initiatives, and social responsibility. The position entails providing comprehensive administrative assistance and strategic oversight in financial development to further the YMCA's mission through various funding avenues, including annual contributions, government and foundation grants, and endowment gifts.

CULTURAL VALUES:

Our mission and core values are integral to our organizational culture. At the YMCA, we embody our commitment to community enhancement with intention and purpose. We embrace inclusivity: welcoming individuals from all walks of life. We value authenticity: recognizing and celebrating each person's uniqueness. We foster optimism: believing in the potential of every individual to effect positive change. We promote personal growth: supporting each member's journey towards their fullest potential. We are resolute: committed to our mission of strengthening the community, starting with you.

ABOUT THE YMCA:

With a legacy of community impact since its inception, the Plattsburgh YMCA has evolved significantly over the years. From its early beginnings to its current state, the organization has continually adapted to meet the needs of the community. We are in the midst of a significant capital campaign aimed at developing a state-of-the-art facility, reinforcing our commitment to serve over 8000 members and lead in childcare and camping services across the region.

KEY RESPONSIBILITIES:

Operational Duties:

  • Manage the CEO's calendar and coordinate schedules for designated executive staff.
  • Arrange travel logistics and prepare expense documentation as required.
  • Exercise discretion and independent judgment in managing confidential information related to the CEO's duties.
  • Maintain secure and confidential executive and Board documentation.
  • Coordinate meetings for various committees, public officials, and community groups.
  • Oversee all grant-related activities for the YMCA.
  • Proactively seek and secure new funding opportunities that align with the YMCA's mission.
  • Maintain databases for reports, records, and communications.
  • Assist in organizing special events for the association.
  • Develop and maintain effective relationships with vendors and community organizations.
  • Support data collection and reporting for national statistics and strategic plans.
  • Assist with special projects as assigned.

Development and Communication:

  • Support the Association's Annual, Capital, and Planned Giving campaigns.
  • Research potential funding sources and provide recommendations to leadership.
  • Keep accurate records of volunteer and donor engagement for capital campaigns.
  • Implement a systematic approach to donor communications and recognition.

LEADERSHIP QUALITIES:

  • Financial Management
  • Innovative Thinking
  • Project Management

QUALIFICATIONS:

  • Bachelor's degree in business, communications, or marketing, along with five years of fundraising experience, or a combination of education and experience.
  • Demonstrated ability to build consensus and foster collaboration.
  • Exceptional oral and written communication skills, with strong interpersonal abilities.
  • Experience in establishing and nurturing relationships with diverse stakeholders.
  • Proactive problem-solving skills, with the ability to work independently and collaboratively.
  • Strong organizational skills and attention to detail, capable of managing complex projects.
  • Professional representation of the organization in various settings.
  • Understanding of fundraising best practices and proficiency in Microsoft Office and donor management systems.
  • Experience with social media platforms for organizational communication.
  • Able to convey complex ideas clearly and effectively.
  • Ability to perform well under pressure in a dynamic environment.
  • CPR and First Aid certifications required within a specified timeframe after hiring.

WORK ENVIRONMENT:

The physical demands of this role require the ability to perform essential functions in various indoor and outdoor settings. The employee must be capable of using a computer for extended periods and effectively communicating through digital platforms. Regular movement around the work environment is necessary, along with the ability to lift and move items as needed. The work environment typically maintains a moderate noise level.