Executive Assistant

1 month ago

Battle Creek, United States Insight Global Full time

Must Haves:

  • 2-3+ years of experience working as an executive assistant (preferably with a global team)
  • Strong proficiency in MS Office Suite - managing outlook emails
  • SAP Concur is what they use for Travel and Expense reporting - fairly user friendly - one of the other admins in that building can provide support
  • Must possess strong organizational skills, interpersonal communications, and ability to maintain confidentiality
  • Prioritization skills are a must
  • Flexibility to work on multiple priorities that sometimes conflict
  • Ability to work with employees at all levels and diverse backgrounds across the organization
  • Strong written and verbal communication skills
  • High School Diploma with experience supporting senior leaders

D2D Responsibilities:

As the Executive Assistant, you will use your advanced people and organizational skills to support our client’s Global VP of R&D Operations. Your passion for interpersonal relationships and accomplishing goals is a key ingredient to your success.

The team is truly global and dynamic. Kellanova’s passion is sourcing, creating, and delivering delicious and quality foods to our customers and consumers. This position will support administrative activities for two Vice Presidents. We are looking for someone who is adaptive and has a positive can-do attitude.

  • Calendars, Travel, and More – As an Executive Assistant you will be responsible for calendar management and weekly reviews. Prioritization of significant meetings and necessary travel for the year will be key to your success. This will include arranging on and offsite meetings, booking travel (including international travel documentation) and teleconferencing/video conferences.
  • Expense Management – Processing timely travel and expense reporting and administrative budget reporting will be critical.
  • Building Responsibilities – This position will be responsible for ordering samples (dry/frozen) for snacks in the food hub as well as procuring office / food supplies for the building.
  • Communication – Support internal customers with the right people skills. We expect you to come prepared to engage with direct teammates and internal / external partners. Discretion will be key in managing confidential materials.
  • Outlook, PowerPoint, Excel, and Teams – Assist, create and edit confidential presentations. Developing and presenting materials for Town Hall meetings which may include welcome verbiage, anniversaries, and recognition for our top achievers.

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