Executive Associate

2 months ago

Philadelphia, United States Pride Health Full time

Executive Associate


Pride Health is hiring an Executive Associate for one of its clients in Philadelphia, Pennsylvania.

This is a 3-month contract with the possibility of an extension with competitive pay and benefits. This is a Hybrid Opportunity – The Candidate will need to be onsite at least once a week at the client center.


Location – Philadelphia, Pennsylvania (19104)

Length of assignment – 3 months (Possibility of an extension)

Pay range - $30 - $35 per hour.

Shift – Monday through Friday


Job Summary

There will be complex calendaring, c-suite level meetings, and doing expense reports, etc. Provides advanced administrative/secretarial support for SVP/EVP/Department Chair level roles. Coordinate internal and external communications, projects, and meetings. Maintain the executive's schedule. Prepares documents/reports. Obtain and organize information for use in conferences, speeches, and reports as requested by the Executive. Leader in the administrative profession. Proactively manages executive-level communications internal and external to the organization. Uses discretion when handling sensitive personnel or business information. Supports large projects/initiatives that impact the business on a domestic or international scale (as applicable).


Job Duties

  • General Administrative Functions -
  • Maintain schedules/calendars for the SVP/EVP/Department Chair level role(s).
  • Includes coordination of travel for the said executive role(s), multiple daily changes, and extensive interface with Organizational Leaders and their assistants.
  • Also includes keeping AVP from running behind on daily appointments and responsibilities.
  • Plan meetings including securing rooms, occasionally ordering food, etc.
  • Create and provide materials as necessary for the agenda.
  • Provide support in preparing presentations and documents required by the Executive and staff.
  • Coordinate Expenses Report -
  • Complete expense reports for SVP/EVP/Department Chair level role(s) travel and miscellaneous expenses.
  • Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors, and performing calculations of monies due to or from the department.
  • Responsibilities for Phone, Mail, etc. -
  • Perform general administrative support duties for the SVP/EVP/Department Chair level role(s).
  • Includes phones, mail, email, and other correspondences, communication with department faculty, Directors, and hospital management, project work, and general problem-solving.
  • Other Duties as Required Assist SVP/EVP/Department Chair level role(s) in overall department management


Requirements

  • High School Diploma/GED - Required
  • Bachelor’s Degree – Preferred
  • At least five years of related experience
  • At least five years of previous experience supporting executives
  • Advanced proficiency in word processing, electronic mail, spreadsheet, database and presentation applications (Microsoft Office)
  • Excellent phone etiquette and interpersonal/communication skills
  • Excellent analytic skills
  • Ability to adapt to a progressive increase in responsibility
  • Ability to handle confidential materials
  • Ability to handle multiple tasks and to prioritize
  • Ability to negotiate or mediate difficult situations with tact and diplomacy
  • Ability to work independently and make job-related decisions within authorized limits as well as being part of a support team environment
  • Ability to function as part of a team to meet the general needs of the organization
  • Understanding of all key business areas
  • Provides critical thinking and complex problem solving Required Strategic planning and ability to lead projects while working autonomously


Benefits

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.


Equal Opportunity Employer

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

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