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Executive Associate

2 months ago

Philadelphia, United States PeopleShare Inc Full time

PeopleShare is currently hiring for Executive Associate for our Reputable Hospital Services Client in Philadelphia, PA

Apply Below

Position Overview:

In this role, the Executive Associate responsible for the academia of the physicians, including developing and maintaining curriculum vitae's in our client's database system and this requires a collegial mindset/research mindset. They are also responsible for budgeting and finance of their physicians' annual budgets, expenditures, and grant funding. The client is looking for a very seasoned professional and one who is tech savvy, innovative, and who can drive initiatives for their leader.

Executive Associate Details:

  • Schedule: 8:00AM-4:30PM Monday-Friday, in office
  • Pay Rate: $45.50 Per Hour
  • Type: 6 month-1year contract with opportunity to go permanent
Executive Associate Job Description:
  • Maintain schedules/calendars for the 6-8 Physicians including coordination of travel, multiple daily changes and extensive interface with Organizational Leaders and their assistants.
  • Complete expense reports for travel and miscellaneous expenses including maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department.
Executive Associate Job Requirements:
  • At least five (5) years of Executive support and overall coordination
  • Advanced proficiency in word processing, electronic mail, spreadsheet, database and presentation applications (Microsoft Office)
  • High School Diploma or GED


PeopleShare is the leading Staffing Agency in the region and has temporary to hire and permanent jobs across 8 states. Our openings include receptionist, data entry, customer service, collections, office managers, call center, administrative assistant, accounts payable clerk, accounts receivable clerk, file clerk, warehouse, assembly, production, pickers, packers, forklift, machine operators, and maintenance mechanics.

PeopleShare provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category or class under federal, state, and/or local laws. This policy applies to all locations and all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Requirements: Job Type: Temporary Post Date: 08/20/2024