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Commercial Property Manager

2 months ago

San Antonio, United States BGSF Full time

*Commercial Class A Office Real Estate Experience Required*


The Property Manager is responsible for performing a wide range of administrative tasks in support of the assigned department, team and/or managers. This position includes some project-based and/or process maintenance work. The primary responsibility of this position is to contribute to the operating efficiency of the assigned department, team and/or managers.


GENERAL QUALIFICATIONS:

Job Responsibilities:

• Accounts payable including but not limited to receiving and preparing for payment. Ensuring coding aligns with budget. Follow up if payments are not made or received in a timely manner.

• Typing and correspondence and answering all telephone calls for General Manager, Assistant Property Manager, Chief Engineer, Engineering staff, maintenance staff, and security staff.

• Maintain calendar on Outlook to ensure all staff members are aware of special services and meetings.

• Assist General Manager as necessary, with fielding questions regarding miscellaneous invoices and other tenant requests. Requires researching issue and responding to the Tenant.

• Assist with the assignment of Tenant requests and prepare and process the billing of sundries.

• Coordinate meetings, distribution of materials and training sessions Action Plan.

• Maintain front desk operations including greeting tenants and visitors.

• Order and maintain all office supplies and any items necessary to operate the Management Office efficiently.

• Equipment leasing and maintenance (copier, fax machine, telephone, cell phones, pagers, etc.)

• Filing

• Assist General Manager and Assistant Property Manager with coordination of personnel matters requested by corporate office.

• Maintain current Certificates of Insurance for tenants, vendors, and contract binders.

• Assist Property Manager as necessary with special events in the building (blood drives, book fairs, art shows, etc.)

• Preparation, maintenance, and distribution of emergency contact list, tenant contact list, approved contractors list, building rules and regulations.

• Assist with other office duties as necessary.


Technical Skills and Other

• Microsoft Office, Yardi preferred

• Strong customer relations skills

• Ability to work independently with minimal supervision