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Senior Accounts Payable Specialis

3 months ago

Ottawa, United States Kalmar Full time

Senior Accounts Payable Specialist- Kalmar USA, Inc. (Ottawa, KS)


Salary: Up to $55,000.00 per year (eligible for annual bonus)


Who is Kalmar?


Kalmar offers the widest range of cargo handling solutions and services to ports, terminals, distribution centers and to heavy industry. Kalmar is the industry forerunner in terminal automation and in energy efficient container handling, with one in four container movements around the globe being handled by a Kalmar solution. Through its extensive product portfolio, global service network and ability to enable a seamless integration of different terminal processes, Kalmar improves the efficiency of every move.

Our offering consists of cargo handling equipment, automation, software and services. The Kalmar product range includes ship-to-shore cranes, rubber-tired and rail-mounted gantry cranes, straddle and shuttle carriers, reachstackers, empty container handlers, terminal tractors and forklift trucks. Kalmar’s offering also covers maintenance contracts, technical support, spare parts, training and crane upgrades and Kalmar One automation system.


What makes Kalmar GREAT:


  • Kalmar’s commitment to sustainability- Our sustainability focus areas are: people & society, environment and governance.
  • We believe we can help drive the transition to a 1.5°C, circular world by solving our customers’ sustainability challenges. At the same time, we take action to ensure that our environmental ambitions are founded on safe, inclusive, transparent and ethical business practices.
  • Kalmar believes in collaboration, delivering on our promise and that people make the future.
  • Team members can expect to be appreciated, respected and highly valued.


Kalmar offers an EXCELLENT employee benefit's package including:


  • Medical, Dental, Vision & Life insurance effective your first day of employment
  • Flexible Spending Account for medical expenses
  • Company-paid Short & Long-Term Disability
  • Company Paid Life Insurance Policy (2X’s annual salary, max $300k) (Additional life insurance policies available for self, spouse and children)
  • Company paid holidays, paid sick time & paid vacation time
  • 401k Plan –company matches first 6% of employee contributions into the 401K plan,
  • 401K Plan-employees are eligible to participate on the 1st day of the month following 30 days of employment- employees are 100% vested immediately upon enrollment (no waiting period)
  • Tuition reimbursement & Professional Development Assistance offered and more….


Making your next move count


Purpose of Position:


To deliver Invoice To Pay (ITP) services in line with customers’ needs and expectations


Main tasks and responsibilities:


  • Perform transactional activity without supervision related to the Invoice to pay area
  • Perform transactional activity related to the Payments area

* Execute Daily tasks as per the agreed schedules for Payments file

* Verifying details in file payment, confirming payment file, Sending, Release payment file

* Booking and Reconcile bank statement with Cash flow,

* Posting manually bank statements

* Make manual payments according to Diary of payments and bank cut off time

* Execute all activities as per the bank cut off time and agreed KPIs

* Automated bank statement upload confirmations, Handling queries received in mailbox

* Recognize unusual events or consistent problems and work with team leader to resolve

  • Perform month end activities related to ITP and Payment area
  • Support the vendor master data set up and documentation validation (W-9 and W-8 forms)
  • Responsible for resolving queries from customers, vendors and colleagues
  • Active member of the ITP and Payment area
  • Maintain good working relationships within the other process teams
  • Deliver service in line with agreed controls and procedures
  • Specialist providing assistance on ITP and Payment related inquiries, acting as an employee’s first line of contact via appropriate channels (tickets, chat, calls, etc.).
  • Act as 1st line of contact with organization via calls, chat e.g. document and follow up all employee inquiries, issues and transactions
  • Initiatives on process improvements: Suggest methods to update, simplify, and enhance processes, procedures and technologies
  • Support Solution Owners and Process Owners in continuous improvement and implementation of programs, policies, and procedures of the KFSSC
  • Recognize unusual events or consistent problems and work with team leader to resolve issues
  • Ensure customers are satisfied to maintain a positive brand image for the KFSSC and Kalmar
  • Ensure all documentation is up-to-date and accurate
  • Ensure data is accurate in company systems
  • Training and support of less experienced employees
  • Participate in project activities when applicable

* Support the functional work stream

  • Any other tasks assigned by the line manager related to the areas of accountability
  • All work needs to be conducted in compliance with Global Company guidelines, code of conduct, policies, procedures, controls and legal requirements


What you’ll need to succeed


Education:


  • Minimum BA degree in finance or business or min. 4 years of relevant business experience and financial accounting skills


Experience:


  • 1 to 3 years of experience in ITP area
  • 1 to 3 years of experience with simple to complex Payments query handling


Competencies:


  • Experience with simple to complex query handling
  • Strong customer service focus and interpersonal skills
  • Strong analytical, problem solving, organizational and communication skills
  • Hands-on experience working with ERP/Cloud system preferred
  • Google Workspace: Sheets, Slides, Docs or alternatively Microsoft Office (Outlook, Excel, Word, PPT)
  • Taking initiative in a proactive manner to improve own and team work practices
  • Good at communicating in a professional manner
  • Display a strong work ethic and ability to comply with internal controls and policies


You will be part of:


Kalmar currently employs more than 4,800 professionals worldwide. One of our most important values is: We do it together. We value team skills, as well as innovativeness, customer orientation, and a willingness to commit to continuous improvement. We work closely with our customers and partners - across language, cultural, and professional borders. We see diversity as a common strength and valuable resource for Kalmar’s future.


Interested in joining the Kalmar Team?


Please submit your resume/CV to be considered


Kalmar is part of Cargotec


Kalmar offers the widest range of cargo handling solutions and services to ports, terminals, distribution centers and to the heavy industry. Kalmar is the industry forerunner in terminal automation and in energy efficient container handling, with one in four container movements around the globe being handled by a Kalmar solution. Through its extensive product portfolio, global service network and ability to enable a seamless integration of different terminal processes, Kalmar improves the efficiency of every move. www.kalmarglobal.com

Kalmar is part of Cargotec. Cargotec's (Nasdaq Helsinki: CGCBV) sales in 2021 totaled approximately EUR 3.3 billion and it employs around 11,000 people. www.cargotec.com