Events/Conference Coordinator

2 weeks ago

Marlborough, United States Hawthorne Lane Full time

This global corporation is seeking an Events/Conference Coordinator to organize moving pieces across a busy office. The ideal candidate has communication skills for scheduling needs, strong MS Office experience, event organization, and a knack for jumping between tasks while providing ownership and reliability across a team. This long-term temporary opportunity is a perfect role for someone who has superb execution of events and meeting facilitation alongside a can-do attitude and proactive nature.


About the Job:

  • Act as the main point of contact for departmental meeting needs including but not limited to, supply inventory management, meeting coordination, calendaring execution, set-up and take-down, and IT support.
  • Spearhead event/meeting planning needs start-to-finish through owning vendor selection, communication to mass internal and external audiences, vendor selection, catering, meeting material completion and distribution and signage.
  • Oversee all parts of event registration such as making distribution lists, producing confirmations and RSVP lists, and reminders for attendees.
  • Provide front desk support through welcoming guests, assisting with internal communication upon visitor arrivals, managing an organized welcome area and any ad hoc requests.
  • Manage an organized calendar, coordinating meetings, appointments, and conferences with internal and external contacts, including high-level stakeholders.
  • Track and maintain budgets and spending, including expense reports and invoicing tasks. .
  • Provide additional support on special projects and initiatives using strong customer service techniques.

About the Culture:

  • Global and well-known organization.
  • Fast paced and exciting work environment.
  • This is a long-term temporary opportunity.

About You:

  • Experienced. This role is seeking a professional with a minimum of five years of experience coordinating meetings, events or related conference/seminar management. Bachelor’s degree is preferred.
  • Seamless organizer. You are privy to fine details of scheduling for top-tier leadership and maintain highly-organized calendars.
  • Tech confident. You are skilled across MS Office and enjoy assisting others.
  • Perfectionist. You are the one to make sure critical details aren’t missed and love to produce quality work.
  • Service minded. You genuinely feel fulfilled and satisfied when a task is completed hiccup-free.
  • Versatile. You are comfortable working in a fast-paced environment and wearing many hats to support changing priorities.
  • Yes person. You enjoy being the go-to professional for support across a team and carry out tasks with positive customer service.


Essential to Hawthorne Lane's success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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