Executive Administrator

Found in: Appcast Linkedin GBL C2 - 3 weeks ago

New York, United States Howard-Sloan Search Full time

Howard Sloan has partnered with a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and financial and valuation advisory. The firm serves corporations, institutions, and governments worldwide with offices in the United States, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services.


They are the No. 1 investment bank for all global M&A transactions, the No. 1 M&A advisor for the past seven consecutive years in the U.S., the No. 1 global restructuring advisor for the past eight consecutive years, and the No. 1 global M&A fairness opinion advisor over the past 20 years, all based on number of transactions and according to data provided by Refinitiv.


Job Description

Performs advanced administrative and confidential assignments in an efficient and timely manner. Exercise considerable discretion and independent judgment and handle outside contacts with finesse and diplomacy. Plan, organize, and schedule work according to standard procedures. Reports to the Administration Manager of Corporate Finance and supports investment banking Managing Directors and team.


Responsibilities

• Extensive calendar, travel, and expense management

• Assist with quarterly business reporting

• Create and/or edit team presentations using PPT

• Event management. Research venue options, and assist with logistics for off-site events, conferences and arrange catering

• Gatekeeping and managing phone calls

• Coordinate and obtain information from bankers across industry group on behalf the group's co-heads

• Track progress and relevant information pertaining to engagements in Salesforce and be thoroughly knowledgeable of the engagement and deal process

• Set up and maintain various office files, logs, directories, and manuals. Make copies of correspondence or other printed materials as requested

• Respond to requests for assistance from other business units/groups and provide support during downtimes

• Assist with training administrative assistants

• Ad-hoc projects

Qualifications

• Five + years of previous administration experience in a professional services or financial services/banking industry

• Proactive in nature

• Attention to detail with excellent organizational and time management skills

• Excellent written and verbal communication skills

• Strong interpersonal skills and a team player

• Can effectively work autonomously and continuously focuses on process improvement

• Intermediate to advanced knowledge of MS Office Suite

• Ability to exercise good business judgment when responding to the needs of clients, both internally and externally

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