Administrative Executive Assistant

7 days ago

New York, United States Job Recruiter Full time
Job DescriptionJob Description

Job Description:

We are seeking an experienced and proactive Administrative/Executive Assistant to provide support in various administrative tasks, primarily focusing on accounts payable, record keeping, and personal bill management for our LLCs and family trusts. The ideal candidate will be highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

 

Key Responsibilities:

 

  • Manage accounts payable for multiple LLCs, ensuring accurate and timely processing of invoices and payments.
  • Maintain organized and up-to-date records for all financial transactions, including family trust books and other pertinent documents.
  • Handle personal bills and expenses, reconciling accounts and ensuring timely payments.
  • Assist with general administrative tasks such as answering phone calls, scheduling appointments, and managing mail.
  • Collaborate with team members to streamline processes and improve efficiency.
  • Other ad hoc tasks and projects as assigned.

 

Qualifications:

 

  • Previous experience in an administrative or executive assistant role, preferably in a finance or accounting environment.
  • Strong organizational skills and attention to detail.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Flexible and adaptable, with the ability to prioritize and manage multiple tasks effectively.

 

Working Conditions:

 

4 days in office, 1 day remote initially, with the potential to transition to 3 days in office, 2 days remote.

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