Executive Assistant
2 days ago
Eleven Recruiting is searching for a high-level Executive Assistant to support the CEO of a $5 billion financial firm, ensuring smooth operations and efficient time management. This role requires a proactive individual who can handle diverse responsibilities with confidentiality and discretion. The Executive Assistant will act as a liaison for the CEO's various business ventures, charitable projects, and personal matters, demonstrating exceptional organizational and communication skills in a fast-paced, entrepreneurial environment.
Key Responsibilities:
- Manage sensitive matters with utmost confidentiality and discretion, especially those impacting global operations.
- Sustain a daily calendar of meetings and events, ensuring efficient scheduling and time management.
- Prepare Google Docs, Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents to support organizational objectives.
- Arrange travel and accommodations for executives and prepare detailed expense reports.
- Screen incoming calls, deliver accurate messages, respond to information requests, and refer non-routine calls to appropriate staff.
- Demonstrate excellent communication and time management skills, meeting all deadlines and performing additional duties as assigned.
- Draft and prepare internal announcements, board meeting materials, and other organizational documents.
- Be responsive to emails, texts, and phone calls, including outside normal business hours.
- Handle C-Level matters with discretion, confidentiality, and good judgment.
- Represent the company and the Executive positively through strong follow-through skills and sound judgment.
- Conserve the Executive's time by reading, researching, collecting, and analyzing information in advance.
- Complete ad-hoc projects as assigned, including personal events and family needs.
- Organize complex calendars and schedules, resolving any scheduling conflicts.
Skills and Qualifications:
- Bachelor's degree - preferred.
- 7+ years in an executive assistant role supporting C-Level executives.
- Advanced proficiency in Google and Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Effective and professional communication skills.
- Ability to work flexible hours as needed for projects and meetings.
Preferred Attributes:
- Business Acumen: Strong business sense with the ability to prioritize and make sound judgment calls.
- Commitment to Excellence: Perform duties at the highest level consistently.
- Communication Skills: Excellent interpersonal skills to interact confidently and professionally with people at all levels.
- Sensitivity: Ability to handle sensitive information with the appropriate temperament.
- Team Orientation: Experience and a team-oriented approach.
- Service Focus: Dedication to meeting the expectations of the CEO and senior executives, maintaining effective relationships.
- Innovative Thinking: Ability to think creatively and with a sense of urgency.
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