Executive Assistant

2 months ago

Greenwood Village, United States Stolfus & Associates, Inc. Full time

Stolfus & Associates, Inc. is seeking an Executive Assistant with completion of a Bachelor's Degree and a minimum of 5 years related experience at a C-Suite level for our Greenwood Village, CO office. This position is an excellent opportunity for a self-motivated, curious, and highly skilled person who wishes to help enhance our CEO's effectiveness.


The Executive Assistant manages the office of the CEO, serving as the central coordinator to establish clear priorities and making certain all critical functions are executed promptly and professionally. The Executive Assistant is experienced in using independent skills for complex tasks and analytical judgment for variable tasks and situations. Assignments are guided by the CEO, also in collaboration with the VPs.


Experienced in heavy calendar management (maintains the CEO’s appointment schedule), making travel arrangements, and preparing detailed travel itineraries and agendas.

Conserves the CEO’s time by:

  • Reading, researching, and routing correspondence.
  • Drafting letters, documents, and emails for distribution.
  • Collecting and analyzing information.
  • Initiating communications.
  • Providing historical reference through recordkeeping and document management systems.
  • Acting as the CEO’s gatekeeper, prioritizing inquiries and requests while troubleshooting conflicts and providing judgements and recommendations to achieve smooth day-to-day engagements.


Prepares the CEO for meetings, presentations, and events

  • Prepares talking points.
  • Prepares briefing memos.
  • Maintaining lists of action items and assignments from various meetings.
  • Oversees preparation of background materials developed by others.


Makes certain of the CEO’s responsiveness:

  • Provide close coordination with clients, partners, and staff as directed by the CEO.
  • Recognize and act when CEO response is in danger of becoming overdue.
  • Recognize and act on when to send thank you notes, cards, gifts, etc.


Maintains professional and technical knowledge by:

  • Attending educational workshops.
  • Reviewing professional publications.
  • Establishing personal networks.
  • Participating in professional societies.


Board of Directors:

  • Assisting the CEO in preparation and distribution of the meeting agenda in compliance with the Bylaws.
  • Attending meetings and backing up and supporting the Secretary in preparing meeting minutes for distribution.


Mature, experienced, and extremely detail oriented.


Strong verbal and interpersonal communication skills.


Ability to handle multiple tasks.


Ability to maintain confidential information and sense of issues taking place in the workplace.


Requirements:

  • Bachelor's degree or equivalent in a related field and minimum of 5 years related experience or equivalent combination of education and experience at a C-Suite level.
  • Knowledge of and experience with Microsoft Office products
  • Excellent written and oral communication skills, including the ability to summarize technical information into accessible forms.
  • Self-motivated, detail-oriented professional with strong organizational skills.
  • A desire to grow personally and professionally while working in a team environment to make Colorado’s transportation system safer and improve quality of life for users while meeting our client’s needs.
  • This position requires the ability to sit/stand for extended periods at a computer workstation. Occasional travel to client facilities and project sites require ability to climb ladders, inspect and be physically mobile in and around client construction sites.
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • This job operates in a professional office environment. This role routinely uses standard office equipment such as but not limited to computers, copiers, printers, scanners, and plotters.


Apply online only. No e-mail, hard copy or third party resumes accepted.


The following benefits are offered:

  • Paid Time Off (will increase with years of service)
  • Volunteer Time Off
  • Holidays - we observe 10 holidays as paid days off.
  • Group Health Insurance: choice from two plans; employee premium paid by Stolfus; includes Medical, Dental, Vision
  • Employee Dependents – Medical, Dental, Vision (optional at employee expense)
  • Short-Term and Long-Term Disability, Life Insurance
  • Family leave – Private plan for CO FAMLI (Premium paid 50% by Stolfus)
  • 401K Retirement Plan with up to 4% employer match
  • Optional Supplemental Life Insurance
  • Optional Accident and Critical Illness Insurance
  • RTD EcoPass for public transportation
  • Participation in employee bonus plan


Stolfus & Associates, Inc. provided pay range:

This range is provided by Stolfus & Associates, Inc. Your actual pay will be based on your skills and experience. Base pay range for Executive Assistant with a minimum of 5 years of relevant C-Suite Level experience: $60K to $85K per year.

  • Executive Assistant II

    3 weeks ago

    Greenwood Village, United States Disability Solutions Full time

    Benefits OverviewA career at CoBank can offer you the opportunity to make a personal impact on the people and communities where we do business. When you choose a career with CoBank, you make a difference by standing for something that matters. In order to be the best, we hire the best!Remarkable Benefits Offered by CoBankCareers with a purpose. Stand for...

  • Executive Assistant

    2 weeks ago

    Westlake Village, United States Eleven Recruiting Full time

    Eleven Recruiting is searching for a high-level Executive Assistant to support the CEO of a $5 billion financial firm, ensuring smooth operations and efficient time management. This role requires a proactive individual who can handle diverse responsibilities with confidentiality and discretion. The Executive Assistant will act as a liaison for the CEO's...

  • Executive Assistant

    4 days ago

    Greenwood Village, Colorado, United States Denver Wellness Associates Full time

    Overview:\DENVER WELLNESS ASSOCIATES is a dynamic healthcare organization dedicated to delivering exceptional patient care. We are seeking a highly motivated and detail-oriented Administrative Assistant to join our team.\The successful candidate will possess excellent organizational and time management skills, with the ability to prioritize tasks and manage...

  • Executive Chef Assistant

    3 weeks ago

    Middlebury (village), Vermont, United States The University of Vermont Health Network Full time

    Job Title: Executive Chef AssistantThe University of Vermont Health Network is seeking an Executive Chef Assistant to join our team. This role is responsible for assisting the Executive Chef in the preparation and implementation of our seasonal cycle menus.About the Role:Responsibilities: Assist the Executive Chef in preparing and implementing established...

  • Eleven Recruiting | Executive Assistant

    2 weeks ago

    westlake village, United States Eleven Recruiting Full time

    Eleven Recruiting is searching for a high-level Executive Assistant to support the CEO of a $5 billion financial firm, ensuring smooth operations and efficient time management. This role requires a proactive individual who can handle diverse responsibilities with confidentiality and discretion. The Executive Assistant will act as a liaison for the CEO's...

  • Executive Operations Manager

    3 weeks ago

    Greenwood, Indiana, United States Dave & Buster Full time

    Company Overview:Dave & Buster's Inc./Main Event Entertainment is an entertainment destination that offers a unique blend of food, drinks, and games. We are committed to providing an unparalleled guest experience through our high-energy atmosphere and exceptional customer service.Job Description:We are seeking a highly skilled Executive Operations Manager to...

  • Account Executive Hospice

    2 weeks ago

    Greenwood, United States (409008A) Medical Services of America Hospice of the Upstate Full time

    Job DescriptionJob DescriptionMSA Hospice of the Upstate, a division of Medical Services of America, Inc., currently seeks a Full-Time Account Executive for our Hospice Division in Newberry and Greenwood County, SC.Responsibilities of Account Executives include:· Ability to perform an initial territory market analysis and required business development plans...

  • Executive Kitchen Assistant

    18 hours ago

    Middlebury (village), Vermont, United States Middlebury College Full time

    ResponsibilitiesLead the back-of-house staff in event execution, following instructions from Catering Chefs and maintaining high standards of sanitation and safety.Prepare and serve food, adhering to recipes, menus, and quality control guidelines.Assume responsibility for the care and upkeep of Middlebury College catering and kitchen spaces, including...

  • Executive Assistant

    3 days ago

    Westlake Village, California, United States SotomayorCPA Full time

    Job Title: Administrative AssistantWe seek an experienced Administrative Assistant to join SotomayorCPA's team. This role involves supporting the office by performing various administrative tasks.Key Responsibilities:Create and edit documents, reports, and correspondencesHandle phone calls and receive visitorsSchedule appointments and events, and maintain...

  • Product Manager III, Digital Transformation

    4 days ago

    Greenwood Village, Colorado, United States Disability Solutions Full time

    About CoBankCoBank is a cooperative bank serving vital industries across rural America. The bank provides loans, leases, export financing and other financial services to agribusinesses and rural power, water and communications providers in all 50 states. The bank also provides wholesale loans and other financial services to affiliated Farm Credit...

  • Executive Assistant

    4 weeks ago

    Queens Village, New York, United States QSAC, Inc. Full time

    Job OverviewThis is an exciting opportunity to join our team as an Executive Assistant in the Queens Village Day Hab program. In this role, you will provide administrative support to our team and contribute to the success of our mission.

  • Jr. Project Manager/Project Coordinator

    4 weeks ago

    Greenwood Village, United States Apex Systems Full time

    Job Opportunity: Junior Project Manager/Project CoordinatorLocation: Greenwood Village, CO 80111Work Arrangement: Hybrid (onsite requirement)Are you ready to take your project management career to the next level? Join our dynamic team and learn from some of the most respected technical experts in the industry!About the Role:As a Junior Project...

  • Senior Water Industry Business Development Executive

    4 weeks ago

    Greenwood, Indiana, United States American Water Full time

    At American Water, we offer a competitive salary and benefits package that includes health, wellness, and savings opportunities. As an employee, you'll be part of a diverse team that values inclusion, diversity, and equity. Our company culture is built on the principles of safety, customer service, environmental protection, and community engagement.About...

  • Executive Support Specialist

    3 days ago

    Westlake Village, California, United States Barrington Staffing Services Full time

    Job Overview:We are seeking a highly skilled Executive Support Specialist to drive company success by performing clerical and administrative functions. This role is ideal for an individual with excellent communication skills, strong organizational abilities, and the ability to multitask in a fast-paced office environment.Responsibilities:Schedule...

  • Chief Technology Officer

    4 weeks ago

    Greenwood Village, Colorado, United States LaSalle Network Full time

    About Us">LaSalle Network is a leading provider of direct hire and temporary staffing services, specializing in various industries including Accounting and Finance, Administrative, Marketing, Technology, Supply chain, Healthcare Revenue Cycle, Call Center, Human Resources, and Executive Search.">Job Title: Director of IT & Security">This role requires the...

  • Executive Support Specialist

    2 weeks ago

    Westlake Village, California, United States People Architects Full time

    Job OverviewWelcome to People Architects, a dynamic organization seeking an exceptional Sr. Executive Assistant. This role requires a highly organized and discreet individual to support our busy CEO in Westlake Village, California.Key Responsibilities:Act as primary point of contact for the executive, ensuring professionalism and discretion at all...

  • Product Manager, Controls

    3 weeks ago

    Greenwood Village, United States Disability Solutions Full time

    Benefits OverviewA career at CoBank can offer you the opportunity to make a personal impact on the people and communities where we do business. When you choose a career with CoBank, you make a difference by standing for something that matters. In order to be the best, we hire the best!Remarkable Benefits Offered by CoBankCareers with a purpose. Stand for...

  • Hospitality Associate CO

    1 month ago

    greenwood village, United States Fidelity TalentSource LLC Full time

    Hospitality Associate Fidelity TalentSource is hiring an Hospitality Associate to work at Fidelity in Denver, CO! The Role Join the Fidelity Real Estate Company by playing a key role in the regional workspace experience. This role reports to the Workspace Hospitality Services Manager, in this role you will focus on hospitality service execution and onsite...

  • Fidelity TalentSource LLC | Hospitality Associate CO | greenwood village, co

    1 month ago

    greenwood village, United States Fidelity TalentSource LLC Full time

    Hospitality Associate Fidelity TalentSource is hiring an Hospitality Associate to work at Fidelity in Denver, CO! The Role Join the Fidelity Real Estate Company by playing a key role in the regional workspace experience. This role reports to the Workspace Hospitality Services Manager, in this role you will focus on hospitality service execution and onsite...

  • Hospitality Associate CO

    1 month ago

    greenwood village, United States Fidelity TalentSource LLC Full time

    Hospitality Associate Fidelity TalentSource is hiring an Hospitality Associate to work at Fidelity in Denver, CO! The Role Join the Fidelity Real Estate Company by playing a key role in the regional workspace experience. This role reports to the Workspace Hospitality Services Manager, in this role you will focus on hospitality service execution and onsite...