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Payroll Administrator

4 months ago

Oak Brook, United States RHM Staffing Solutions Full time

Position: Payroll Administrator


Reports to: Payroll Manager


Job Summary:

The Payroll Administrator will assist in processing weekly payroll and maintain employee time records.

Supervisory Responsibilities:

  • None.


Duties/Responsibilities:

• Gather weekly time records from clients and internal teams.

• Maintain an accurate listing of current employees for weekly payroll collection.

• Communicate professionally with internal team regarding missing time records to reach resolution and timely process of weekly payroll.

• Enter, maintain, and process information in the payroll system, including employee hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, pay/bill rate changes and other payroll related information.

• Ensure employees are paid accurately, timely and in accordance with company policies, federal and state regulations.

• Complete independent audit of payroll data; which includes all earn codes and weekly adjustments, pay and bill rate changes and making corrections as needed.

• Ensure invoice data reflects payroll hours.

• Issue replacement checks for direct deposits due to payroll errors or employee terminations.

• Review and respond to garnishment inquiries and send to Paychex vendor for processing.

• Respond to payroll related questions and escalate when necessary.

• Maintain database in Sage/Intacct for billing changes and any manual entries required for weekly pay/bill.

• Manage changes in spread reporting in OneBridge software, provide weekly updates to ensure spread accuracy.

• Perform other related duties as assigned by Management.


Required Skills/Abilities:

· Excellent organizational skills and attention to detail.

· Strong time management skills.

· Proficient with Microsoft Office.

· Proficient with or the ability to quickly learn payroll software.


Education and Experience:

· High school diploma/GED required.

· 1-3 years of experience in payroll preferred.


Physical Requirement:

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.


RHM Staffing Solutions does not discriminate in employment on the basis of to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment.