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Branch Administrator

2 months ago

Oak Park, Illinois, United States USA DeBusk, LLC Full time
Job Summary

The Branch Administrator is a key member of the USA DeBusk, LLC team, responsible for providing administrative support to the Branch. This role involves providing routine and complex support to different departments, ensuring all day-to-day operations are completed by the required time.

Key Responsibilities
  • Payroll and HR Support: Conduct the new hire process from beginning to end, ensuring compliance with company policies and deadlines. Enter new employees in ADP for Corporate HR approval.
  • Background Checks and Compliance: Run background checks, set up employees for drug and alcohol screens, physicals, and uniform orders.
  • Time and Attendance Management: Collect and ensure the accuracy of weekly hours by cross-referencing timesheets and entering hours in a spreadsheet and ADP after approval by Manager.
  • Shop Tickets and Payroll: Obtain approved non-billable shop tickets and add them to the payroll spreadsheet.
  • File Management: Maintain a file system for customers and personnel.
  • Employee Roster Management: Maintain the employee roster current and up to date, removing employees on a timely manner when terminated.
  • Random Selection Program: Responsible for the random selection program (DDCHA, DCCHT, FMSCA, and DCCOF).
  • Customer-Specific Background Checks: Run customer-specific background checks.
  • Administrative Support: Provide backup for other Branch administrators in AP and AR as needed.
Requirements
  • Education: High School Diploma or equivalent.
  • Experience: 2-5 years of related experience.
  • Technical Skills: QuickBooks, Time and Attendance (ADP preferred), Microsoft Office, Outlook, Excel, Track System time tracking software knowledge (highly preferred).
  • Payroll Knowledge: Basic Payroll knowledge.
  • Communication and Time Management: Excellent communication and time management skills.
  • Customer Service: Ability to quickly learn our customers' systems for large projects (CCM, Track, Arriva, etc.) and work with customers' contacts to meet scheduled submittals.
  • Teamwork: Ability to meet all daily and weekly deadlines for all departments.
  • Dependability: Must be dependable, willing to work additional hours as required, and be team-oriented.
  • Background Checks: Must pass applicable background checks.
Physical Requirements
  • Prolonged Sitting and Computer Work: Prolonged periods sitting at a desk and working on a computer.
  • Lifting: Must be able to lift to 15 pounds at times.