Project Administrator

1 month ago


San Leandro, United States Nelson Connects Full time

Job Title: Project Administrator

Location: San Leandro, Ca

Employment Type: Full-Time

Hours: 40 hours per week

Salary Range: $31.00-$36.00/hr


Summary

We are seeking a detail-oriented and proactive Project Administrator to join our dynamic construction team. In this key role, you will ensure the smooth execution of construction projects by managing documentation, coordinating activities, and facilitating communication among stakeholders. This position is vital to maintaining organization and efficiency from project inception to completion.


What You Will Be Doing

  • Administrative Support:
  • Prepare, organize, and maintain project documentation, including contracts, permits, and change orders.
  • Schedule and coordinate meetings, create agendas, and record minutes.
  • Assist with managing timelines, schedules, and deadlines.
  • Communication and Coordination:
  • Act as a liaison between project managers, contractors, clients, and vendors.
  • Communicate project updates, changes, and requirements in a timely manner.
  • Respond to project-related emails and inquiries.
  • Document Management:
  • Maintain project files, drawings, blueprints, and specifications.
  • Ensure compliance with company and client standards for document control.
  • Track records of inspections, approvals, and compliance documents.
  • Financial Tracking:
  • Assist in preparing and monitoring project budgets, invoices, and expense reports.
  • Oversee purchase orders and ensure timely material delivery.
  • Support billing statement preparation and accuracy in financial reporting.
  • Quality Assurance:
  • Monitor project progress to identify and address potential issues or delays.
  • Verify that subcontractors meet project and company compliance requirements.
  • Ensure all documentation is accurate and up-to-date.


What You Bring

  • Education and Experience:
  • Bachelor’s degree in business administration, construction management, or a related field (preferred).
  • 2–3 years of administrative experience, preferably in the construction industry.
  • Skills and Competencies:
  • Strong organizational skills with excellent attention to detail.
  • Proficiency in project management tools (e.g., Procore, Primavera, Microsoft Project) and MS Office Suite.
  • Excellent written and verbal communication abilities.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Familiarity with construction terminology, contracts, and processes.
  • Preferred Qualifications:
  • Knowledge of local building codes and permit requirements.
  • Experience in budget tracking and financial reporting.
  • Project management certification (e.g., CAPM or PMP) is a plus.



  • San Leandro, California, United States TNT PLUMBING COMPANY Full time

    About TNT Plumbing Company:TNT Plumbing Company was founded in 1989 as a commercial and residential plumbing contracting company. We have grown to become one of the Bay Area's premier choices for plumbing installation and maintenance.Job Summary:We are seeking a highly organized and detail-oriented Project Coordinator to join our team. As a Project...


  • San Leandro, California, United States Coordinated Resources Inc Full time

    Job DescriptionThe Installation Project Manager will serve as the main source of collaboration to meet project goals and resolve punch items. This role requires exceptional organizational, administrative, and communication skills, as well as the ability to work effectively in a high-pressure environment.Key responsibilities include processing orders in the...

  • Project Coordinator

    1 week ago


    San Leandro, California, United States TNT PLUMBING COMPANY Full time

    Job Description:TNT Plumbing Company, a renowned commercial and residential plumbing contracting company, is seeking a detail-oriented Project Coordinator to provide administrative support to the company owner. As a key member of the team, you will be responsible for gathering bid documents, tracking project schedules and budgets, and ensuring timely...


  • San Leandro, California, United States Nelson Connects Full time

    Company OverviewNelson Connects is a dynamic construction company seeking a detail-oriented and proactive Project Administrator to join our team.Estimated Salary Range: $31.00-$36.00/hr, based on location in San Leandro, Ca.Job DescriptionIn this key role, you will ensure the smooth execution of construction projects by managing documentation, coordinating...


  • San Leandro, California, United States TNT PLUMBING COMPANY Full time

    About the RoleTNT Plumbing Company seeks a highly skilled Project Coordinator to join our team. As a key member of our administration department, you will provide essential support to our company owner, ensuring the smooth operation of our business.The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to...


  • San Leandro, California, United States Coordinated Resources Inc Full time

    The role of an Installation Project Manager at Coordinated Resources Inc is to oversee the installation process of commercial furniture projects. The ideal candidate will have a background in project management and experience working with contractors, architects, and designers.This position involves coordinating with clients to understand their requirements,...


  • San Leandro, California, United States Dynamic Office & Accounting Solutions Full time

    Key ResponsibilitiesManage tasks in P2 systemSchedule job survey walkouts for customers and internal staffUpload/download data between P2 and SmartsheetsCommunicate effectively with leadership, project managers, customers, and vendorsCoordinate with construction stakeholders via phone and emailSchedule and prioritize tasks for multiple projectsLiaise between...

  • Project Administrator

    1 month ago


    San Rafael, United States Saarman Construction, Ltd. Full time

    About the jobJob Description Summary To provide administrative support to the project management team and assist in the field office administration to achieve efficient and accurate project documentation. Job Description POSITION RESPONSIBILITIES AND DUTIES: Able to perform all essential Project Assistant/Coordinator responsibilities May coordinate...


  • San Leandro, California, United States Dynamic Office & Accounting Solutions Full time

    Job Description: We are seeking a highly organized and skilled Project Support Specialist to join our dynamic team. As a Project Support Specialist, you will play a crucial role in supporting construction projects, managing tasks, and coordinating with various stakeholders. If you have a keen eye for detail, excellent communication skills, and a passion for...


  • San Leandro, United States Alameda County (CA) Full time

    IntroductionThis is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County.Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years...


  • San Leandro, California, United States TNT PLUMBING COMPANY Full time

    Job OverviewTNT Plumbing Company is a leading provider of commercial and residential plumbing services in the Bay Area. We are seeking a highly organized and detail-oriented Project Coordinator to join our team.Job DescriptionThe Project Coordinator will provide administrative support to our company owner, ensuring timely completion of tasks with attention...


  • San Leandro, United States County of Alameda Full time

    IntroductionThis is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement:Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years...


  • San Rafael, United States Perfect Timing Personnel Services Full time

    Administrative Project Manager (Education Nonprofit) - Temp/Temp-to-Hire - San Rafael - $35 - $40/hourA dynamic public-serving education organization is seeking an Administrative Project Manager to support the expansion of state legislative initiatives. This role plays a critical part in overseeing administrative operations, special projects, and supporting...


  • San Francisco, California, United States Project Solutions Inc. Full time

    Job Title: Construction Project DirectorLocation: San Francisco, CASalary: $120,000 - $170,000 per yearAbout the Job:We are seeking an experienced Construction Project Director to lead our high-profile project at the Speaker Nancy Pelosi Federal Building in San Francisco, CA.Responsibilities:Coordinates technical and administrative activities for the...


  • San Leandro, California, United States PT&C Group LLC Full time

    About the Role:We are looking for a highly skilled and organized individual to fill the position of Seasonal Receptionist at Platform Accounting Group LLC. The ideal candidate will have strong administrative skills and be able to work independently with minimal supervision.Responsibilities:Greet clients in a professional and personable manner, answer and...


  • San Leandro, California, United States Dynamic Office & Accounting Solutions Full time

    Job OverviewWe are seeking a detail-focused individual to support vital construction projects for a top-tier company in the telecommunications and construction industry. This role is perfect for a self-starter with strong administrative and coordination skills looking to make an impact within a rapidly expanding organization.


  • San Leandro, California, United States Just Hoop Inc Full time

    Job DescriptionWe are seeking a highly skilled and motivated Administrative Support Specialist to join our team at Just Hoop Inc. This role involves providing administrative support to our staff and ensuring the smooth operation of our office.The successful candidate will have prior experience in a similar role, excellent communication skills, and the...


  • San Leandro, California, United States Dynamic Office & Accounting Solutions Full time

    Dreaming of a career where you can apply your expertise as a Billing Clerk? Look no further! Our company, Dynamic Office & Accounting Solutions, is hiring a talented individual to join our rapidly growing team in San Leandro, CA.About the JobThis role offers a rare opportunity to work in a fast-paced environment where you will be responsible for supporting...


  • San Antonio, United States Garver Full time

    Garver's growing Transportation team is looking to add a Project Administrative Assistant to our San Antonio Transportation Team. We are looking for someone to work collaboratively with our team on specific short- and long-term projects. The primary responsibility of the Project Administrative Assistant is to perform as an assistant to Project Managers as...


  • San Francisco, California, United States Project Solutions Inc. Full time

    Job OverviewProject Solutions Inc. is seeking a seasoned Construction Project Manager for a high-profile project at the Speaker Nancy Pelosi Federal Building in San Francisco, CA.As part of our dynamic team, you'll have the opportunity to contribute to a significant landmark project and work alongside a diverse group of talented professionals. Our commitment...