Administrative Support Specialist

3 weeks ago


San Leandro, California, United States TNT PLUMBING COMPANY Full time
About the RoleTNT Plumbing Company seeks a highly skilled Project Coordinator to join our team. As a key member of our administration department, you will provide essential support to our company owner, ensuring the smooth operation of our business.

The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. You will be responsible for managing project correspondence, compiling bid documents, and coordinating project documentation. Additionally, you will assist in project set-up, provide administrative support, and maintain comprehensive records.

Responsibilities
  • ● Assist the Owner in preparing and tracking project schedules and budgets.


● Manage project correspondence, including submittals, RFIs, PRs, ASIs, Change Orders, and contract completion documents.

● Compile bid documents for submission.

● Review Scope and Schedule; prepare and coordinate amendments as needed.

● Attend meetings and job walks as necessary, and prepare draft meeting minutes.

● Receive and review incoming construction correspondence/submittals and forward or respond as necessary under direction of the Owner.

● Coordinate documentation for projects.

● Maintain comprehensive and accurate records.

● Prepare, track, edit, and execute project proposals.

● Assist in project set-up.

● Provide administrative assistance, such as writing and editing emails, and preparing communication on behalf of the Owner.

Requirements
  • ● Proficiency in MS Office, Excel, and Blue Beam.


● Excellent Communication Skills.

● Experience and knowledge of plumbing (preferably commercial plumbing) with an understanding of construction industry standards.

● Strong communication skills (oral & written).

● Positive attitude and ability to manage and lead colleagues with emotional intelligence.

● Experience with Contracts, Change Orders, and RFI's.

● Attention to detail.

● Excellent organizational skills.

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