Administrative Support Specialist
3 weeks ago
The ideal candidate will possess excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. You will be responsible for managing project correspondence, compiling bid documents, and coordinating project documentation. Additionally, you will assist in project set-up, provide administrative support, and maintain comprehensive records.
Responsibilities
- ● Assist the Owner in preparing and tracking project schedules and budgets.
● Manage project correspondence, including submittals, RFIs, PRs, ASIs, Change Orders, and contract completion documents.
● Compile bid documents for submission.
● Review Scope and Schedule; prepare and coordinate amendments as needed.
● Attend meetings and job walks as necessary, and prepare draft meeting minutes.
● Receive and review incoming construction correspondence/submittals and forward or respond as necessary under direction of the Owner.
● Coordinate documentation for projects.
● Maintain comprehensive and accurate records.
● Prepare, track, edit, and execute project proposals.
● Assist in project set-up.
● Provide administrative assistance, such as writing and editing emails, and preparing communication on behalf of the Owner.
Requirements
- ● Proficiency in MS Office, Excel, and Blue Beam.
● Excellent Communication Skills.
● Experience and knowledge of plumbing (preferably commercial plumbing) with an understanding of construction industry standards.
● Strong communication skills (oral & written).
● Positive attitude and ability to manage and lead colleagues with emotional intelligence.
● Experience with Contracts, Change Orders, and RFI's.
● Attention to detail.
● Excellent organizational skills.
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