Program Office Administrator

4 weeks ago

Aberdeen Proving Ground, United States NextGen Federal Systems Full time

NextGen is seeking motivated, career and customer-oriented staff to join our team This new and exciting program provides research and development (R&D) services for complex system of systems architectures operating across multiple operational theatres. We will develop and implement data centric capabilities to fill urgent needs and support end-user operational requirements and provide R&D services including software engineering activities, software engineering support, and technology modernization and insertion. This will enable our customer to provide effective intelligence command and control tools.


The Program Office Administrator will manage the program’s business functions. They will manage the program’s facilities, and equipment purchases. They will also work with the program’s government stakeholders to coordinate program activities.


Location: Aberdeen Proving Ground, MD


Responsibilities

  • Responsible for ongoing meeting schedules and notifications.
  • Manage meetings, coordinate distribution of meeting briefs, and collect meeting minutes. Make sure participants are aware of any assigned meeting follow-on actions.
  • Support the program’s equipment and software purchasing activities. Coordinate and track approvals, purchases, deliveries, and distribution of program software and equipment.
  • Coordinate all activities for secure facility visits including the required approvals and access verifications.
  • Provide support for the program’s day-to-day business activities.
  • Facilitate office needs such as inventorying supplies, coordinating meeting spaces, and managing visitors.
  • Interface with the commercial property management team for any work order submissions and/or in facilitating work requests.


Qualifications

  • Experience supporting business activities in an office setting.
  • Has performed meeting coordination using email schedule tools (Microsoft Outlook).
  • Intermediate level experience with Microsoft Word, Excel, and Powerpoint.
  • Good communication and writing skills, experience with formal stakeholder communications.
  • 3 years of work experience with a Bachelor’s degree, 4 years of work experience with an associates degree, or 6 years of work experience with no degree is required.
  • Must be able to obtain a DoD Secret Clearance.
  • Familiarity with DOD policies, procedures, and operations desired.
  • Experience with DOD program administration desired.


About NextGen: NextGen Federal Systems is an innovative technology and professional services provider specializing in advanced software solutions and comprehensive mission and business support services. We work in close collaboration with our Customers to truly understand their business and mission goals. Our approach is to design, build, implement, and manage solutions that measurably improve our client’s organizational performance. We have established and foster a corporate culture where we:

  • Treat employees with fairness and respect regardless of their position, tenure, race, or sexual identity.
  • Communicate the importance of our mission and our employees’ contributions to it, ensuring they understand how their job role contributes to the greater good.
  • Openly promote and communicate our ideas for change and adaptability.
  • Strive to achieve results as an organization.
  • Hold employees accountable to their commitments and provide incentives that encourage positive and productive behaviors.
  • Value the talents and contributions of our employees as the key factor for our success.
  • Create an environment where people can engage at all levels.
  • Encourage people to take risks and allow them to make mistakes.


RefID: A01y

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