Executive Assistant
4 weeks ago
Company DescriptionIvy Hospitality, founded on a passion for multigenerational hoteliering, honors the legacy of family-owned hotels. By collaborating with second and third-generation hoteliers, Ivy Hospitality specializes in providing exceptional hotel management services. The company focuses on fostering sustainable success through consistent care, in-depth insights, and hands-on partnerships. Ivy Hospitality is dedicated to helping hotels thrive while maintaining their unique heritage.Position: Executive AssistantReports To: CEOPosition Summary: The Executive Assistant to the CEO plays a pivotal role in supporting a leader driving a fast-growing hospitality organization. This is a high-trust, high-impact position for someone who thrives on keeping a senior executive focused, prepared, and able to lead at the highest level. The role blends high-level administrative excellence with strategic awareness, ensuring the CEO’s priorities, relationships, and commitments are executed seamlessly in a fast-paced environment.Manage access to the CEO’s time, making thoughtful decisions about priorities, reviewing requests, and ensuring alignment with organizational objectivesOrchestrate complex schedules, meetings, and engagements to maximize the CEO’s focus on high-impact initiativesMaintain clear, consistent communication between the CEO, the leadership team, and key stakeholders, ensuring follow-through on commitmentsPrepare executive-ready materials including briefings, presentations, and correspondence that reflect the CEO’s voice and the company’s brandAnticipate information and resource needs for meetings, ensuring the CEO is fully prepared to make informed decisionsTrack and follow through on CEO commitments, ensuring deliverables from internal and external parties are met on timeCoordinate complex domestic and international travel with foresight, agility, and attention to detail, adapting quickly when plans changeHandle sensitive, confidential, and business-critical information with the highest level of discretion and integrityCollaborate closely with senior leaders and teams across the organization to coordinate CEO-led initiatives, events, and engagementsIdentify opportunities to improve workflows, streamline processes, and enhance the efficiency of the executive officeMaintain awareness of company and industry developments relevant to the CEO’s priorities, surfacing key insights when appropriateBuild and maintain strong working relationships with internal and external stakeholders, ensuring interactions with the CEO’s office are handled with professionalism and careSupport strategic offsites by preparing materials, coordinating logistics, and tracking follow-up actionsQualifications:5+ years of experience in executive support, preferably in hospitality or a fast-paced, high-growth environmentExceptional organizational and multitasking skills with strong attention to detail and the ability to manage shifting priorities
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Senior Executive Assistant
17 hours ago
Indianapolis, United States Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Senior Executive Assistant
2 days ago
Indianapolis, IN, United States Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Assistant
2 weeks ago
Indianapolis, United States CFS Full timeExecutive Assistant to a High-Impact Executive Location: Indianapolis, IN | Full-Time Fully In OfficeSalary: $55,000-$62,000Fully In Office!! We're looking for a standout Executive Assistant - someone sharp, proactive, and ready to be the right hand to a dynamic senior leader. This isn't just another calendar-and-coffee role. This is your chance to have real...
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Executive Assistant
2 weeks ago
Indianapolis, United States CFS Full timeExecutive Assistant to a High-Impact Executive Location: Indianapolis, IN | Full-Time Fully In OfficeSalary: $55,000-$62,000Fully In Office!! We're looking for a standout Executive Assistant - someone sharp, proactive, and ready to be the right hand to a dynamic senior leader. This isn't just another calendar-and-coffee role. This is your chance to have real...
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Executive Assistant
4 weeks ago
Indianapolis, United States CFS Full timeExecutive Assistant to a High-Impact Executive Considering making an application for this job Check all the details in this job description, and then click on Apply.Location: Indianapolis, IN | Full-Time Fully In OfficeSalary: $55,000-$62,000Fully In Office!! We're looking for a standout Executive Assistant - someone sharp, proactive, and ready to be the...
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Executive Assistant
2 weeks ago
Indianapolis, United States CFS Full timeExecutive Assistant to a High-Impact Executive Location: Indianapolis, IN | Full-Time Fully In Office Salary: $55,000-$62,000 Fully In Office!! We're looking for a standout Executive Assistant - someone sharp, proactive, and ready to be the right hand to a dynamic senior leader. This isn't just another calendar-and-coffee role. This is your chance to have...
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Executive Assistant
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Indianapolis, United States One Bridge Inc Full timeOnebridge, a Marlabs Company, is a global AI and Data Analytics Consulting Firm that empowers organizations worldwide to drive better outcomes through data and technology. Since 2005, we have partnered with some of the largest healthcare, life sciences, financial services, and government entities across the globe. We have an exciting opportunity for a highly...
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Executive Assistant
3 weeks ago
Indianapolis, United States Hire Talent Full timeExecutive Assistant Duration: 6 months Location: Remote Part time role- 20 to 30 hours per week Job Description: We are seeking an experienced and detail-oriented executive assistant to provide high-level support to our chief of staff, CEO, and the executive leadership team. The successful candidate will be responsible for managing the CEO's schedule and...
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Executive Assistant
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Indianapolis, United States Arrow McLaren IndyCar Full timeArrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, youll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative Respectful Inclusive Energetic Brave Every day, we want members of this team to come...
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Executive Assistant
3 days ago
Indianapolis, United States Arrow McLaren SP Full timeJob description Arrow McLaren is the McLaren Racing IndyCar team located on the West side of Indianapolis. By joining our team, youll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our values define what matters most to us: Innovative Respectful Inclusive Energetic Brave Every day, we want members of...
