Workplace Coordinator

2 months ago


Bolingbrook, United States IDR, Inc. Full time

IDR is actively seeking a talented Workplace Experience Assistant to join one of our top clients for an urgent need in the Bolingbrook area This position supports a team-oriented environment, and fosters career growth opportunities. If this sounds like a fit for you, PLEASE APPLY TODAY


Responsibilities:

  • Liaise with vendors, building managers, and landlords as needed.
  • Maintain awareness of the workspace and submit janitorial and maintenance work orders as needed, communicating with appropriate partners to address issues.
  • Maintain and coordinate the cleanliness and safety of assigned buildings and area, kitchen, equipment, etc. and perform daily rounds of the building, reporting and escalating issues to your lead and team members as appropriate.
  • Assist with conference room set up and clean up, including monitoring the conference room schedule and providing meeting support.
  • Process all incoming and outgoing US Mail, FedEx, UPS, and internal mail. Operate automated mailing and shipping equipment.
  • Stock, organize and maintain office and pantry supplies for the Tallgrass facility.
  • Assist with special projects as needed and directed by the Facilities Manager.
  • Monitors the Corporate Facilities email regularly.
  • Responds to customer requests and complaints professionally and promptly with accurate and thorough information according to the specific request.
  • Utilizes and maintains integrity of databases and supports data entry of required reports and other digital tools associated with service delivery, as requested.
  • Maintain workplace experience master documents, spreadsheets, calendars, and floorplans.


Must Have Skills:

  • Minimum of 2 years’ experience in office services, hospitality, workplace programs, space or floor planning analysis, facilities, and/or site management experience for a large company. Not a call center but something customer facing
  • Intermediate skills with Microsoft Office.

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