Administrative Assistant

3 weeks ago


Tallahassee, United States Lorven Technologies Inc. Full time

Position: Administrative Assistant

Location: Tallahassee, FL (Onsite Role)

Contract


*In-person Interview


WORK ENVIRONMENT: In-Office - Professional office environment


DRESS CODE: Business Casual


CANDIDATE RESPONSIBILITIES:

** Providing administrative support to the Chief of Medical Services


** Assist with daily administrative operations in the Division of Children’s Medical Services as directed by the Department.


** Answer and re-direct calls on a multi-line phone system as directed by the Department.


** Sort and distribute (internal and external) mail as directed by the Department.


** Greet and assist visitors in finding the correct destination as directed by the Department


** Ensures compliance with DOH policies and procedures.


** Assists the Bureau Chief in coordinating daily operational functions within the Division.


** Coordinates, reviews, edits, and formats outgoing correspondence.


** Drafts, formats, and completes routine memos and letter within established timeframes.


** Coordinates travel arrangements, prepares itineraries, prepares, and submits travel reimbursements for the CMS Plan staff.


** Coordinates meeting, including the scheduling of meeting rooms, preparation of agendas, materials.


** Coordinates and makes arrangements pertaining to conferences calls.


** Attends staff and other meetings as required.



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